ANITA FERNANDES SCHWARTZ
Objective: Currently seeking full time position as a Full-Charge Bookkeeper, Executive Administrative Assistant
Skills: MS Professional, QuickBooks Enterprise, QuickBooks 13 & 14, QuickBooks Contractor, Payroll,
*PC Law, Excel, Outlook, Receptionist Duties, Flash Operator Panel, Drop Box
Summary: Effective team player with diverse supervisory experience and strong communication,
organizational and problem-solving skills. Ability to manage multiple tasks effectively, prioritize responsibilities and complete projects in a timely manner with no supervision, courtesy, poise and strict confidence.
Prestige Travel & Cruises/Receptionist/Data Entry
January, 2017 Las Vegas NV Temporary Position
Responsible for all incoming calls routing to appropriate personnel utilizing Flash Operator Panel
Entering data for various Excel travel reports
Utilizing Proprietary applications for entering items into client base for future travelers
2005-2016* Executive Administrative Assistant/Office Manager/Full-Charge Bookkeeper
Mario Forgione, Ltd., Scarsdale New York from* 2014-2016 telecommuted doing various bookkeeping assignments as requested
A/R, A/P, Bank Recs, Credit Card Recs, all bookkeeping functions
Reported to CEO's of company as well as providing personal and administrative
Prepared sales tax paying to proper jurisdictions
Oversee and maintain accounts receivable (over 200 clients) and accounts payable
(over 100 vendors) for landscaping and construction companies using QuickBooks and Excel
Handle customer service for two apartment buildings with 15 tenants.
Make and coordinate appointments for prospective clients making sure they
are kept in a timely manner for construction company, landscaper and
commercial and residential buildings
Initiate and proofread all documents: client correspondence, personal
correspondence, reports and billing
Provide administrative and personal support for three executive officers of company.
Develop, organize and maintain office records and procedures
Do payroll for 25 employees (paying appropriate taxes)
Handle all incoming calls and route to appropriate parties
Collect and collate reports and materials for officers prior to any meetings
Act as liaison for executives and employees as “Go-To” person/problem solver
Work with architect landscapers to maintain buildings and for beautification projects
Contact various municipalities to obtain building permit
Provide insurance companies with appropriate data to obtain liability, workers’ compensation, etc.
Maintain and acquire registrations, insurance, DOT and repair records for fifteen (15) corporate
2001-2005 Administrative Assistant/Secretary*
Sacred Heart High School, Yonkers, New York
Managed quarterly fund-raisers for school.
Maintained database for daily attendance, disciplinary files.
Issued detentions to students for various infractions.
Communicated with parents about absentees, etc.
Oversaw clerical duties for main office.
Provided administrative support to parents, students and faculty.
Handled details of highly confidential and critical nature.
*Since the above position’s hours were from 8:00am to 2:00pm, I did part-
time work at a law firm doing time billing for three partners utilizing PC Law.
1991- 2000 Owner/Operator
BAJ Gallery, Yonkers, New York
Managed daily operation of woodworking/framing business.
Purchased materials from suppliers.
1980-1991 Office Manager/Bookkeeper
AIN Plastics, Inc., Mt. Vernon, New York
Provided administrative support to executive officers.
Hired and managed a staff of eight, delegating appropriate responsibilities.
Payroll (including taxes), A/P, A/R and bank reconciliations.
Worked with accountants closing books monthly and at fiscal yearend.
Set up branch offices in Virginia Beach, VA and Detroit, MI, overseeing every aspect of daily administration for these facilities.
Education New York University, studied psychology.