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Administrative Assistant Accounts Payable

Belleville, Illinois, United States
March 01, 2018

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Kathy A. Sims

**** ********* ***

Shiloh, Il ****1-3560



Executive Administrative Assistant II

Accounts Payable Specialist

February 2008 to Present

Simmons Bank, Clayton, Missouri (Truman Bank)

Executive Assistant for St. Louis Community President – Administrative support for all departments. Calendars, conference calls, meeting set-up and expense reports. Microsoft Word, Excel & Outlook proficiencies, SharePoint, some PowerPoint Accounts Payable for 3 locations as well as over 200 bank owned Real Estate Properties. Manage vendor files, W-9 compliance, and Sales and Use Tax. Maintain vendor contracts and negotiate pricing.

Monthly reconciliation of general ledger accounts and assist with annual budget planning. Loan Administrative Assistant – Lending Cycle, Commercial Loans, Teslar, AS400, Synergy.

Work through commercial & consumer loans from entry to closing and documentation Order and maintain bank supplies.

HR Liaison – Office, computer and telephone set-up. New hire packets and training schedule.

Accounts Payable Coordinator/Executive Administrative Assistant September 2001 to February 2008

Bobcat of St. Louis, Valley Park, Missouri

Accounts Payable for 5 locations.

Code and process invoices for payment and maintain A/P files. Streamlined the reconciliation process for manufacturer statements. Monthly statement reconciliation.

Regularly audit and maintain parts statements for accurate billing charges. Integral team member responsible for implementing digital scanning retention. Reconciliation for internal vendor billing statements and adjustments. Provide administrative support to Controller and Human Resources. Quality Assurance Officer, August 1982 to November 1993 Savings of America, St. Louis, Missouri

Various positions held: Teller, New Accounts, Savings Specialist, Quality Assurance Officer. Traveled to 23 branches performing Quality Assurance Audits. Monitored compliance of bank policy & procedure.


High School – Riverview Gardens USA Patriot Act

Banking Association Institute On-Line Banking Compliance Privacy Compliance Excel

Identity Theft – Duties of Financial Institutions

Understanding OFAC HMDA

Right to Financial Privacy Act

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