Executive Administrator

SUSANNAH COOPER

*** * **** *** *********, CA ****5

***************@*******.*** 858-***-****

SUMMARY OF QUALIFICATIONS

Dependable and dedicated Executive Assistant with extensive experience in coordination, planning, and support of daily operational and administrative functions.

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

Proven track record of accurately completing research, reporting, information management, and marketing assistance.

Skilled at working with highly sensitive documents, in an environment where confidentiality is critical.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages. PROFESSIONAL EXPERIENCE

MINCA, Inc. previously SILVERSTREAM CAPITAL – San Diego, California 2009 – Present Executive Assistant

Provide high-level administrative support to Managing Directors, Legal Counsel, Principal, Associate and Office Management

Assist President, Executive Vice President, Vice President's and department employees with all administrative and project support

Significant calendaring for individual executives and groups, expense reporting, corporate credit card reconciliation for nine employees, domestic and international travel coordination, travel visa handling, event planning

Office Management supply and vendor contracts

Preserve confidential company and employee information

Work closely with portfolio company CEO’s and Assistants on a daily basis MEDIMPACT HEALTHCARE SYSTEMS – San Diego, California 2009 – 2009 Executive Assistant

Provide Executive support to Associate General Counsel

Assist Counsel with daily organization of legal files and current projects

Assist Corporate Services team consisting of Legal, Contracts and Compliance

Manage the legal expenses spreadsheet keeping track of all fees by case number monthly

Prepare the budget for Corporate Services

Oversee and keep highly confidential information protected

Work closely with company executives to schedule meetings and arrange any materials necessary for the meetings

Reason for leaving: SilverStream is the Financial Management/Private Equity firm created to manage MedImpact’s owners companies and investments. Having previous experience and interest in this field I decided to move to the position with SilverStream Capital SUSANNAH COOPER

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ENTERPRISE PARTNERS VENTURE CAPITAL – San Diego, California 2005 - 2009 Executive Assistant

Provide high-level administrative support to Managing Director at the largest venture firm headquartered in Southern California

Assist a Managing Director with all administrative and project support

Management of complex scheduling for individual executives and groups, business correspondence, expense reporting, extensive domestic and international travel coordination, special events planning (in-house and offsite)

QuickBooks – monthly bank reconciliation and year end tax document preparation for the accountant

Safeguard highly confidential information

Organize and plan annual investor and CEO meetings and activities

Manage deal flow and act as primary contact for prospective and existing portfolio companies

Process portfolio company monthly and quarterly financials for investor reports

Reason for leaving: Company downsized - the Managing Director I reported to left the Company CALAMP CORPORATION. – San Diego, California 2004 - 2005 Executive Assistant

Provide comprehensive administrative support to President and other Senior Staff

Assist the President and other Senior Staff with any projects that require administrative support

Daily duties include contracts administration, keeping the President’s calendar up to date and running smoothly, handling of highly confidential HR information, travel arrangements, expense reporting, events organization and ordering supplies

Additionally, making sure the reception area is staffed and covered for breaks and lunch hours CISCO SYSTEMS, INC. – San Diego, California 2000 - 2004 Executive Assistant

Provide high-level administrative support to Director/GM, Technical Leader, Director of Engineering and any other employee requiring assistance. Previous company CAIS was acquired by Cisco in December of 2000.

Assisted the HR acquisitions team in the transition

Helped ensure all employees’ transitions were smooth and assisted them in learning the new web based tools. Presented the New Employee Orientation (NEO) to all new and transferred employees

Daily duties included website updates for the marketing department, financial reports for senior staff, organizing and scheduling training classes in our office and remotely, ordering necessary supplies, travel arrangements, expense reporting, and careful monitoring of action items from senior staff meetings

Reason for leaving – Group was moved to Headquarters in San Jose CAIS SOFTWARE SOLUTIONS – San Diego, California 2000 Executive Assistant

Served as Executive Assistant for the President and HR Director

All duties in relation to keeping the Presidents calendar, correspondence, scheduling meetings, updating contacts database and all general office needs

Assisted HR with paperwork and database management, created all new employee files, made sure paper work was received, assisted in setting up interviews for job candidates, checked references for prospective employees and answered general questions on HR and Company issues

Reason for leaving – Acquired by Cisco Systems, Inc. SUSANNAH COOPER

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ROYALE ENERGY, INC. – San Diego, California 1997 - 2000 Executive Assistant

Executive Assistant to the President of the fastest growing natural gas producer in California

Preparation of Private Placement Memorandums, organizing Board Meetings, Annual Meeting notification and organization, Business Wire press releases, newsletters, quarterly reports, annual reports, organizing conferences, preparing and shipping conference literature, typing correspondence, answering multiple telephone lines, keeping accurate investors files, assisting investors with any questions, travel arrangements, and general office organization

COMPUTER SKILLS

Word

PowerPoint

Meeting Maker

Excel

Outlook

QuickBooks

EDUCATION

GRADUATED - BACHELOR OF ARTS DEGREE 1993

UNIVERSITY OF WESTERN ONTARIO – London, Ontario

OTHER

NOTARY PUBLIC

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