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Manager Administrative Support

Location:
Pretoria, GP, South Africa
Salary:
20000
Posted:
February 27, 2018

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Curriculum Vitae

Ofentse Malebo Mokoena

Home Address : C304, Eco Park East, Centurion

Mobile Phone : 079******* / 012-***-****

E-mail : ac4mlq@r.postjobfree.com

Personal Details

Date of Birth : 26 July 1988

Gender : Female

Race : African

Marital Status : Married

Nationality : South African

Dependant : 1

Drivers Licence : Code C1

Language Skills

Language Speak Write Read

Setswana Good Good Good

English Good Good Good

Afrikaans Fair Fair Good

Zulu Good Good Good

Academic Record

Tertiary Education

Programme : Masters in Business Management

Institution : Regent Business School

Archived : Still studying

Programme : Office Management Skills certificate

Institution : Mphisholo Training Solutions

Archived : Certificate (2014)

Programme : Payroll Certificate

Institution : Tshwane University of Technology

Archived : Certificate (2011)

Programme : National Diploma: Human Resource Management

Institution : Tshwane University of Technology

Archived : Certificate (2011)

Undergraduate Level

High School : H L Setlalentoa high School

Year of completion : 2005

Grade passed : Grade 12

Employment History

Employer : Agricultural Research Council

Duration : March 2012 – Present

Position held : Admin Assistant to the Research Team Manager

Key responsibilities:

Provide high quality administrative support to the Research Team manager

Make and manage meeting arrangements

Manage the diary

Make travel arrangements

Coordinate functions Ensure effective communication with all stakeholders

Handle delegations according to relevant protocols Be the expert on specific and applicable documents

Prepare information and supporting documents for meeting, presentations and reports

Develop and maintain proper records through filling, retrieval, retention, storage and destruction

Maintain and track budget and manage invoices and contractual agreement

Provide high quality administrative support with respect to diary a management, travel arrangement and logistical support

Co-ordinate of the processing of all in mail and files

General office administration

Assisting with administration of certain personnel matters i.e. Leave forms, Attendance Register, Ordering of stationery, organising training sessions for staff.

Claims for staff

Assisting with compilation of technical letters and reports

Distributes essential information to personnel in the section as instructed by the Manager.

Acquiring information from personnel when required.

Obtains information from various Departments and Sections as needed by the Manager, Deputy Managers

Ordering furniture, stationery for the Section Infrastructure Planning & Management.

Sending the completed private faxes form through to Personnel for deducting from the

General Administrative duties

Telephone Queries

Filling

Recording Correspondences in and out

Good interpersonal relations

Excellence interpersonal skills and the ability to work under pressure and deliver accurate and high quality research, data analysis and give attention to detail.

Computer literacy in Word, Excel and Power Point.

The ability to organize, prioritize and work systematically.

Good communication skills.

The ability to respect and maintain confidentiality.

Skilled to work as a part of the team as well as independently.

Reason for leaving : Still holding the position

Employer : Agricultural Research Council

Duration : June 2014 – February 2016

Position held : Acting Admin Assistant to the Acting General Manager

Key responsibilities:

Provide high quality administrative support to the manager

Make and manage meeting arrangements

Manage the diary

Make travel arrangements

Coordinate functions Ensure effective communication with all stakeholders

Handle delegations according to relevant protocols Be the expert on specific and applicable documents

Prepare information and supporting documents for meeting, presentations and reports

Prepare information and supporting documents for meeting, presentations and reports

Develop and maintain proper records through filling, retrieval, retention, storage and destruction

Maintain and track budget and manage invoices and contractual agreement

Provide high quality administrative support with respect to diary a management, travel arrangement and logistical support

Co-ordinate of the processing of all in mail and files

General office administration

Assisting with administration of certain personnel matters i.e. Leave forms, Attendance Register, Ordering of stationery, organising training sessions for staff.

Claims for staff

Assisting with compilation of technical letters and reports

Distributes essential information to personnel in the section as instructed by the Manager.

Acquiring information from personnel when required.

Obtains information from various Departments and Sections as needed by the Manager, Deputy Managers

Ordering furniture, stationery for the Section Infrastructure Planning & Management.

Telephone Queries

Filling

Recording Correspondences in and out

Good interpersonal relations

Excellence interpersonal skills and the ability to work under pressure and deliver accurate and high quality research, data analysis and give attention to detail.

Computer literacy in Word, Excel and Power Point.

The ability to organize, prioritize and work systematically.

The ability to respect and maintain confidentiality.

Skilled to work as a part of the team as well as independently.

Reason for leaving : Acting on the position

Employer : Agricultural Research Council

Duration : May 2011 - March 2012

Position held : Receptionist

Key Responsibilities

Telephone Queries

Filing

Marking in and Correspondences

Answering Telephone and Conveying Messages

Assisting with shortlisting

Good communication skills

Good interpersonal relations

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

Directs visitors by maintaining employee and department directories; giving instructions.

Maintains security by following procedures; monitoring logbook; issuing visitor badges.

Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

Reason for leaving : Promoted

WHAT AN EMPLOYER CAN EXPECT FROM ME

Ability to work independently and as part of a team.

Flexible and willing to learn.

Motivated and energetic.

Good listener, punctual, pro-active, professional, initiative, committed with good communication.

Interpersonal and organisational skills (verbal and writing)

Referees

Name : Professor G. Scholtz

Position : Specialist Researcher

Organisation : Agricultural Research Council

Telephone Number : 012-***-**** / 082-***-****

Name : Professor A Maiwashe

Position : General Manager

Organisation : Agricultural Research Council

Telephone Number : 012-***-**** / 082-***-****



Contact this candidate