Manager Administrative Support
Resume:
Curriculum Vitae
Ofentse Malebo Mokoena
Home Address : C304, Eco Park East, Centurion
Mobile Phone : 079******* / 012-***-****
E-mail : **********@*****.***
Personal Details
Date of Birth : 26 July 1988
Gender : Female
Race : African
Marital Status : Married
Nationality : South African
Dependant : 1
Drivers Licence : Code C1
Language Skills
Language Speak Write Read
Setswana Good Good Good
English Good Good Good
Afrikaans Fair Fair Good
Zulu Good Good Good
Academic Record
Tertiary Education
Programme : Masters in Business Management
Institution : Regent Business School
Archived : Still studying
Programme : Office Management Skills certificate
Institution : Mphisholo Training Solutions
Archived : Certificate (2014)
Programme : Payroll Certificate
Institution : Tshwane University of Technology
Archived : Certificate (2011)
Programme : National Diploma: Human Resource Management
Institution : Tshwane University of Technology
Archived : Certificate (2011)
Undergraduate Level
High School : H L Setlalentoa high School
Year of completion : 2005
Grade passed : Grade 12
Employment History
Employer : Agricultural Research Council
Duration : March 2012 – Present
Position held : Admin Assistant to the Research Team Manager
Key responsibilities:
Provide high quality administrative support to the Research Team manager
Make and manage meeting arrangements
Manage the diary
Make travel arrangements
Coordinate functions Ensure effective communication with all stakeholders
Handle delegations according to relevant protocols Be the expert on specific and applicable documents
Prepare information and supporting documents for meeting, presentations and reports
Develop and maintain proper records through filling, retrieval, retention, storage and destruction
Maintain and track budget and manage invoices and contractual agreement
Provide high quality administrative support with respect to diary a management, travel arrangement and logistical support
Co-ordinate of the processing of all in mail and files
General office administration
Assisting with administration of certain personnel matters i.e. Leave forms, Attendance Register, Ordering of stationery, organising training sessions for staff.
Claims for staff
Assisting with compilation of technical letters and reports
Distributes essential information to personnel in the section as instructed by the Manager.
Acquiring information from personnel when required.
Obtains information from various Departments and Sections as needed by the Manager, Deputy Managers
Ordering furniture, stationery for the Section Infrastructure Planning & Management.
Sending the completed private faxes form through to Personnel for deducting from the
General Administrative duties
Telephone Queries
Filling
Recording Correspondences in and out
Good interpersonal relations
Excellence interpersonal skills and the ability to work under pressure and deliver accurate and high quality research, data analysis and give attention to detail.
Computer literacy in Word, Excel and Power Point.
The ability to organize, prioritize and work systematically.
Good communication skills.
The ability to respect and maintain confidentiality.
Skilled to work as a part of the team as well as independently.
Reason for leaving : Still holding the position
Employer : Agricultural Research Council
Duration : June 2014 – February 2016
Position held : Acting Admin Assistant to the Acting General Manager
Key responsibilities:
Provide high quality administrative support to the manager
Make and manage meeting arrangements
Manage the diary
Make travel arrangements
Coordinate functions Ensure effective communication with all stakeholders
Handle delegations according to relevant protocols Be the expert on specific and applicable documents
Prepare information and supporting documents for meeting, presentations and reports
Prepare information and supporting documents for meeting, presentations and reports
Develop and maintain proper records through filling, retrieval, retention, storage and destruction
Maintain and track budget and manage invoices and contractual agreement
Provide high quality administrative support with respect to diary a management, travel arrangement and logistical support
Co-ordinate of the processing of all in mail and files
General office administration
Assisting with administration of certain personnel matters i.e. Leave forms, Attendance Register, Ordering of stationery, organising training sessions for staff.
Claims for staff
Assisting with compilation of technical letters and reports
Distributes essential information to personnel in the section as instructed by the Manager.
Acquiring information from personnel when required.
Obtains information from various Departments and Sections as needed by the Manager, Deputy Managers
Ordering furniture, stationery for the Section Infrastructure Planning & Management.
Telephone Queries
Filling
Recording Correspondences in and out
Good interpersonal relations
Excellence interpersonal skills and the ability to work under pressure and deliver accurate and high quality research, data analysis and give attention to detail.
Computer literacy in Word, Excel and Power Point.
The ability to organize, prioritize and work systematically.
The ability to respect and maintain confidentiality.
Skilled to work as a part of the team as well as independently.
Reason for leaving : Acting on the position
Employer : Agricultural Research Council
Duration : May 2011 - March 2012
Position held : Receptionist
Key Responsibilities
Telephone Queries
Filing
Marking in and Correspondences
Answering Telephone and Conveying Messages
Assisting with shortlisting
Good communication skills
Good interpersonal relations
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Directs visitors by maintaining employee and department directories; giving instructions.
Maintains security by following procedures; monitoring logbook; issuing visitor badges.
Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
Reason for leaving : Promoted
WHAT AN EMPLOYER CAN EXPECT FROM ME
Ability to work independently and as part of a team.
Flexible and willing to learn.
Motivated and energetic.
Good listener, punctual, pro-active, professional, initiative, committed with good communication.
Interpersonal and organisational skills (verbal and writing)
Referees
Name : Professor G. Scholtz
Position : Specialist Researcher
Organisation : Agricultural Research Council
Telephone Number : 012-***-**** / 082-***-****
Name : Professor A Maiwashe
Position : General Manager
Organisation : Agricultural Research Council
Telephone Number : 012-***-**** / 082-***-****
Contact this candidate