Assistant Executive

LYDIA RHODES

*** **. ***** ******, ***. *F, Brooklyn, NY 11213

917-***-**** **************@*****.***

1

EXPERIENCE

BET – New York, NY August 2017 – Present

Entertainment Network Channel

Legal Assistant (Contract)

Temp assignment provided by The Execu- Search Group

Maintain and update logs and filing system for the business and legal affairs department

Oversee tracking of contract status and option dates

Assist production and finance personnel regarding pending and fully executed contracts

Draft deal summaries and memos

Process execution and dissemination of agreements to appropriate parties

Liaise with national administrative staff on projects as needed

Assist attorneys with maintaining calendar and scheduling meetings

Book travel and submit expense reports for attorneys

Answer and screen calls for attorneys

In charge of incoming correspondence and shipping Google – New York, NY March 2017 – July 2017

Technology Company

Administrative Business Partner – Apps and Engineering (Contract) Temp assignment provided by Crowdstaffing, A Zenith Talent Company

Managed very busy calendars and private conference room confirmations

Planned extensive domestic and international travel

Strategized with admin teams to manage summits, fireside chats, all hands, off-sites and any team level events

Arranged high level external partner meetings

Created and expedited T&E reports

Oversaw cost center budgets

Coordinated with national team of Administrative Business Partners on large organization events and tasks

Assigned and logged hardware to team members for test and overall upgrade of all Google applications purposes

Organized annual GoogleServe departmental team charity event

Planned team bonding events

Supervised space planning for team members and interns Viacom – New York, NY January 2017 – March 2017

Media Company

Executive Assistant, Ad Sales, Marketing & Partner Solutions (Contract) Assistant to SVP, Marketing & Partner Relations

Temp assignment provided by The Execu-Search Group

Managed daily calendars, coordinated meetings and phone coverage

Tracked corporate card info and coordinated T&E processing

Coordinated travel arrangements itinerary, confirmations, and changes, if applicable

Organized meetings an agendas and updates

Updated contact lists, organization charts, mailing and distribution lists

Coordinated with other departments and external vendors as needed

Assisted with projects & program initiatives, as assigned

Supervised team meetings logistics and agendas

Provided general administrative support including filing, copying, faxing, sending packages/letters, ordering supplies, confirming conference rooms/dial-in numbers/video conferences LYDIA RHODES

936 St. Marks Avenue, Apt. 2F, Brooklyn, NY 11213

917-***-**** **************@*****.***

2

EPIX – New York, NY June 2016 – November 2016

Entertainment Network

Executive Assistant, Business Development and Digital Personnel (Contract) Assistant to EVP/ Chief of Staff of Creative management, Research and Corporate Communications EVP and GM Business Ops, Development and Strategy, SVP Business Development and Chief Digital Officer Temp assignment provided by The Execu-Search Group

Prioritized day-to-day tasks, including sorting and filtering requests to ensure strategic priorities are met in a timely manner.

Scheduled and coordinated meetings and teleconferences

Created and modified documents, presentations and databases

Managed and maintained multiple calendars schedules, travel, phone coverage, conferences and speaking engagements

Organized departmental off-sites, client and team meetings

Greeted visitors and determining access to appropriate parties

Oversaw administrative policies within company; recommended changes as appropriate

Maintained inventory and office supplies, evaluated new office products and expedited orders

Met with special interest groups or individuals on behalf of executives

Acted as liaison between departments to facilitate communication at the executive level

Provided clerical and general office support to other departments as needed

Managed expense tracking, T&E and committed expenses

Handled vendor relationships, processed and tracked invoices and resolve payment issues AOL, Inc. - New York, NY December 2011 – December 2015 Global Media Corporation

Executive Administrative Assistant/Project Coordinator Assistant to SVP, Global Head of Agency and Global Agency Team Directors and Category Sales Directors

Handled logistics for meetings including securing conference rooms or other meeting spaces, ordering catering, ensuring necessary supplies and audio-visual equipment and connectivity to video conference, conference call lines and other meeting needs

Supervised arrangements for domestic and international travel and expenses

Maintained calendar, inbox and contacts for SVP

Oversaw weekly agenda and Global Director leadership for team meetings

Assisted in the review of speech and appearance material for SVP

Organized department off-sites and industry networking events

Created and maintained vacation tracker for Agency Team

Aligned with Accounting, IT and Security Departments to ensure an efficient on-boarding experience for all new Agency Team hires

Partnered with AOL and Huffington Post Executive Assistants to supervise and execute company Summer Intern Program

Coordinated on/offsite client and internal events for Directors and team members

Managed calendars, contacts and expense reports

Oversaw registration of assigned directors and team members in media conventions

Performed special projects as requested by Directors

Coordinated team building events

Provided resolution and follow-up to client and team questions and concerns

Strategized AOL teams participation in charity functions

Provided guidance and served as a resource to Directors and team members

Generated media lists for directors and team members

Reinforced AOL policies and procedures for team members

Managed purchase and distribution of all office supplies to team members LYDIA RHODES

936 St. Marks Avenue, Apt. 2F, Brooklyn, NY 11213

917-***-**** **************@*****.***

3

EDUCATION

Baruch CAPS, Real Estate Principals Certificate

Borough of Manhattan Community College, Associates Degree in Business Administration COMPUTER SKILLS

Microsoft Word, Access, Outlook, Excel, Photoshop, PowerPoint, Juris, Prism, Cision Point, and Concur, G-Suite

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