Administrative Assistant

Laura Nelson

***************@*****.***

Greater Tampa Bay, FL

www.linkedin.com/in/laura-l-nelson

Summary of Experience

A highly equipped Executive Administrative Assistant with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems. Experience with sourcing suppliers for purchased goods while maintaining positive relationships with their vendors.

Work Experience

Procurement Specialist Catalina USA Saint Petersburg, FL

November 2015 to November 2017

Order processing Invoicing Perform and troubleshoot on all sales orders and assist to identify and execute various enhancement to all management process.

Ensure compliance to all company and business policies and administer all open sales order and ensure appropriate order flow.

Negotiate as appropriate within delegation of authority Interface with vendor, engineering, and operations teams during order process Ensure accuracy of order

Ensure orders are fulfilled by order due date Processing purchase orders in Work Day

Reconcile American Express monthly bills

Administrative Assistant (Temp) Raymond James Financial - Saint Petersburg, FL September 2015 to October 2015

Expenses and invoicing for the department

Preparing binders and reports Windows share drive experience

Responsibilities Administrative Support to the Sr. VP Controller & Chief

Accounting Officer Heavy calendar management for Officer and their direct reports

Scheduling meetings and caterings for the Financial Reporting Services

Executive Administrative Assistant CONMED - Largo, FL September 2000 to July 2015

Utilized fast learning to thrive and an extremely fast-paced, professional medical environment. Responsible for handling a wide variety of responsibilities:

•Provide administrative and business support to the Corporate VP of R&D and support other members of the management team

•Heavy calendar management for executives and directors - plan and schedule meetings, teleconferences and travel - domestic and international

•Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events/meetings

•Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals

•Acted as a liaison and maintained open lines of communication among senior executives, middle management and administrative staff

•Maintains confidentiality in all areas. Adheres to the highest level of professional and ethical behavior in all activities

•Maintaining and ordering raw materials and office supplies; create and process purchase requisitions and orders

•Domestic and International shipping including customs paperwork

•Tracking and maintaining vacation balances for department of over 100 employees

•Switchboard / reception coverage

•Maintain and update ongoing spreadsheets for all new products

•Arrange all interviews for potential candidates including top-level executive positions

•Maintain and update organizational charts for Research and Development

•Established strong relationships to gain support and effectively achieve results

Skills

Demonstrated ability to screen calls, manage calendars, and arrange meeting, travels and events

Well-versed in preparing reports and typing correspondence

Known for working well with all levels of managers, staff, clients and vendors

Able to handle sensitive documents in a very confidential manner

Special talent for handling multiple tasks at the same time

Qualified to perform research work for specific assignments and projects

Demonstrated analytical and critical thinking skills

Able to take initiative and execute assigned tasks in a timely and flawless manner

Strong teamwork acumen with a profound ability to work under extreme pressure

Proven proficiency in using office equipment such as fax machines and photocopiers

Strong passion for working in a fast paced and result oriented environment

Flexible schedule with exceptional interpersonal skills

Committed to provide excellent customer service all times

Proven leadership abilities that enable teams to achieve quality benchmarks while developing new supply chains and vendor relationships

Negotiate as appropriate within delegation of authority

Interface with vendor, engineering, and operations teams during order process

Accomplished executive assistant offering 15 years of administrative experience reporting to a Corporate VP and assisting other top executives

Highly organized and detail-oriented, provided thorough and skillful administrative support

Dedicated and focused, able to prioritize and complete multiple tasks and follow through to achieve project goals

Experienced professional dedicated to making the lives of busy executives easier

Serve as an effective gatekeeper, prepare well-researched and accurate documents; manage busy calendars, and efficiently handle daily office tasks

Ability to learn and master new concepts

Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations

Able to juggle multiple priorities and meet tight deadlines without compromising quality

Proficient user of MS Office

10+ years UPS and FedEx online shipping

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