Project Manager Assistant
Resume:
Nadya Tsybina
Silver Spring, MD ****4
************@*****.***
OBJECTIVE
Ten years of progressive experience as a Project Manager and Project Manager Assistant with proven expertise in all processes of Bindery Preparation. Seeking a position in the library field, where I can continue to build my experience as a Binding Preparation Contract Manager Specialist in Technical Library Services with addition expertise in solving bibliographic problems and updating holdings and item records to required library standards.
Abilities
Experienced manager, project manager & supervisor
Excellent communication & organizational skills
Highly motivated self-starter willing to take on new challenges
Able to work independently & as a team member
Applications and Tools
PCM Binding Maintenance System
Knowledge of technical services
Voyager Cataloging, Acquisition & Circulation
LocatorPlus and PubMed
MS Office: Word, Excel, Outlook, PowerPoint
Languages: Russian, English; ability to read Bulgarian & Ukrainian
PROFESSIONAL EXPERIENCE
Project Manager Assistant March 2016 – Sept 2017
A-Team Solutions Silver Spring, MD
Binding Preparation Contract
National Library of Medicine (NLM), National Institutes of Health, Bethesda, MD
Managed multiple work assignments independently and routinely analyzed, planned and executed all work flows
Identified work objectives and determined project approaches, specified project steps, institute required schedules and resources. Met milestones and deadlines
Worked closely with the librarians in the Library's Technical Services Division (TSD) who specialize in cataloging serials and/or monograph.
Promoted by NLM Project Officer as only Assistant Contract Manager to work directly with other NLM librarians to resolve complex bibliographic problems prior to Bindery Preparation include:
oSearched LocatorPlus and the PubMed Central databases for titles to verify correction of bibliographic data
oResponsible for making bindable units for titles with irregular publication patterns and deciphering complete supplementary materials before binding
oContacted publishers regarding frequency of the publications via e-mail
oIdentified and researched complex bibliographic problems and maintained and updated status of missing issues and incomplete items
Assumed responsibilities in absence of Project Manager (PM)
Provided administrative supervision of team of three full-time and one part-time staff.
Managed serials and monographs for Binding Prep as well as bound receipts from commercial bindery
Prepared monthly statistical reports, wrote monthly narrative reports
Responsible for generating shipping manifests for Commercial Bindery and NLM Project Officer
Developed, updated, and documented Bindery Preparation procedures and policies
Created and updated item records in Voyager Cataloging Module, verified and corrected holdings records for inventoried incomplete/complete bindable units
Entered detailed data in Binding Maintenance System, kept accurate track of titles, call number and bindery information such as format type, binding color, leaf attachment and number of binding units
Updated specific bindery information for instructions for commercial bindery and responsible for keeping Index Medicus titles current in the system
Tracked and managed all workflows including quality assurance, performed pre-binding and post-binding Quality Control (QC)
Trained staff in all aspects of serials binding
On-site Manager Nov 2009 - February 2016
CBase Solution Bethesda, MD/
A-Team Solutions Silver Spring, MD
Binding Preparation Contract
National Library of Medicine (NLM), National Institutes of Health, Bethesda, MD
Provided administrative supervision of team of four full time and one part time staff preparing serials and monographs for binding and returning bound serials and monographs to the collection
Prepared monthly statistical reports, wrote monthly narrative reports, and submitted bi-monthly advice-to-bill reports
Was responsible for generating shipping manifests for commercial bindery and NLM Project Officer Developed, updated, and documented Bindery Preparation procedures and policies
Search LocatorPlus and the PubMed Central databases for titles to verify correction of bibliographic data
Was responsible for making bindable units for titles with irregular publication patterns and deciphering complete supplementary materials before binding
Contacted publishers regarding frequency of the publications via e-mail
Identified and researched complex bibliographic problems and maintained and updated status of missing issues and incomplete items
Communicated weekly with Project Officer about bibliographic and other problems and sent physical items with problems to Project Officer
Created and updated item records in Voyager Cataloging Module, verified and corrected holdings records for inventoried incomplete/complete bindable units
Entered detailed data in Binding Maintenance System, kept accurate track of titles, call number and bindery information such as format type, binding color, leaf attachment and number of binding units
Updated specific bindery information for instructions for commercial bindery and responsible for keeping Index Medicus titles current in the system
Tracked and managed all workflows including quality assurance, perform pre-binding and post-binding Quality Control (QC)
Trained staff in all aspects of serials binding
Project Manager June 2008 – Sept 2009
Library Associates Companies Rockville, MD
Binding Preparation Contract
National Library of Medicine (NLM), National Institutes of Health, Bethesda, MD
Managed pre-binding activities by allocating tasks to staff to pull complete bindable units, report missing issues, sort by leaf attachment, and create/update item records in Voyager Cataloging Module and data entry in Binding Maintenance System
Was responsible for tracking outgoing and incoming shipments and organized Pre/Post-binding QC
Was responsible for making bindery decisions on problem bindable units
Initiated a project to sort damaged, problem folios not bound for several years, and prepared them for Commercial Bindery
Assessed and updated individual pulling logs for Binding Preparation staff to track and report their pulling activities to Project Manager
Prepared monthly statistics, narrative reports, and advice-to-bill
Trained new personnel in bindery tasks
Managed the review of the entire database in the Binding Maintenance System against the latest publication by adding new IM titles, verifying title changes, and updating status of titles no longer indexed
Checked the Holdings records of inventoried incomplete bindable units and reported errors/problems to Project Officer
Created and managed a spreadsheet of items to track titles that NLM no longer receives
Communicated weekly with Project Officer about bibliographic problems and other problems and sent problem items to Project Officer
Updated procedures for Binding Preparation Contract
Library Assistant/Project Manager Assistant Oct 2004 – May 2008
Library Associates Companies Rockville, MD
Binding Preparation Contract
National Library of Medicine, National Institutes of Health, Bethesda, MD
Trained to perform monthly statistical reporting and monthly reports for contract and served as a back-up Project Manager
Performed training of new personnel in bindery tasks
Performing Pre-binding and Post-binding QC
Worked on titles with bibliographic complexities, researched solutions, resolved problems and reported results to Project Officer
Was responsible for pulling and processing bindable units from the Reading Room and for inputting data in Voyager and Bindery Management System lot types referred from the Government for oversize and other special formats
Collapsed issues in bindable units in the Voyager Cataloging Module and determined new volumes according to title change information, frequency and other information supplied on the bibliographic record and/or in the holdings record
Input bindery data in the Bindery Management System and generated bindery slips and shipping paperwork
Was responsible for maintaining and updating the status of Missing/Incomplete items needed for binding
Participated in contract Staff Meetings and contributed suggestions during brainstorming sessions about workflow and work problems
Assisted in the coordination of the bindery shipment pick-ups and deliveries
Library Technician Mar 2004 - Sept 2004
Management Support Technology, Inc. Fairfax, VA
Photocopy Contract
National Library of Medicine, National Institutes of Health, Bethesda, MD
Assisted with processing an average of 1,600 daily requests for library materials by scanning journal articles for transmission via fax, e-mail, and inter library loan requests
Resolved incomplete or incorrect citations received from interlibrary loan requests
Located requested materials using LocatorPlus online catalog and Voyager Circulation module
Library Technician Dec 2001 – Mar 2004
Triumph Technology, Inc. Falls Church, VA
Shelving Contract
National Library of Medicine, National Institutes of Health, Bethesda, MD
Trained to perform tasks using Library Classification System
Sorted and shelved library materials in a high-volume circulation environment
Performed basic preservation tasks on manuscripts acquired by the History of Medicine Division
Updated and maintained records using Voyager Cataloging module and set aside
Discharged all incoming library materials charged out to patrons using Circulation Module in Voyager
Assisted in training and guiding new employees as needed
EDUCATION
Strayer University, Rockville, MD 2004 –2008
M.S., Professional Accounting with concentration in controllership
GPA: 3.60
University of Technology and Industrial Design, St. Petersburg, Russia 1993-1998
M.S., Industrial Design and Technology of Leather Production
Continuing Education
Web Search: Thinking Beyond Google – NIH Library May 2011
PubMed: Understanding the Basics –NIH Library April 2011
Microsoft Office 2013 – NLM NIH 2012
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