Project Manager Assistant

Denise C. Filippi

** ****** ***** **

SouthPoint Apartments

Massapequa, NY 11758

(516) 797 – 7608 – home

(917) 831 - 7668 - cell

**********@*******.***

**/** ** ******* – Tekton Builders LLC

Assistant Project Manager – Responsibilities include supporting all Project Managers and Superintendents. Setting up and maintaining job files. Maintain Drawing, Sketch, Submittal and RFI logs. Maintain all submittals from submission to approval, coordination of copies to necessary trades. Coordinate field use drawings with trades. Review subcontractors AIA’s with PM and Superintendent for payment. Issue all addendums/bulletins and sketches to trades and follow up on pricing for all change orders for client approval. Issue client change orders for approval. Issue all subcontractor change orders. Send out contracts to trades and track for signature. Handle insurance requirements for projects. Maintain all DOB Permits, Original DOB Drawings for Inspections. Deal with Clients, Engineers, Architects and subcontractors on all aspects of the project. Approve all invoices for the project and submit to accounting 11/09 – 12/12 – Eastman Cooke & Associates –

Assistant Project Manager – Responsibilities include supporting all Project Managers and Superintendents. Setting up and maintaining job files. Maintain drawing, sketch and RFI logs. Maintain all submittals from submission to approval coordination of copies to necessary trades. Review and approve subcontractor AIA’s for payment. Issue and follow up on pricing for all change orders for client approval. Issue all subcontractor change orders. Handle insurance requirements for projects. Maintain all DOB Permits, Original DOB Drawings for Inspections. Deal with Clients, Engineers, Architects and subcontractors on all aspects of the project. Maintain all DOB drawings and Permits for Partial/Final Inspections.

9/08 to 11/09 – Citadel Construction Corp. NY

Assistant Project Manager – Responsibilities include supporting all Project Managers and Superintendents. Setting up and maintaining job files. Maintain drawing, sketch and RFI logs. Maintain all submittals from submission to approval coordination of copies to necessary trades. Issue and follow up on pricing for all change orders for client approval. Issue all subcontractor change orders. Handle insurance requirements for projects. Maintain all DOB Permits, Original DOB Drawings for Inspections. Deal with Clients, Engineers, Architects and subcontractors on all aspects of the project. Maintain all DOB drawings and Permits for Partial/Final Inspections. 2/07 to 9/08– James E. Fitzgerald, Inc. NY, NY

Assistant Project Manager – Responsibilities include working with three (3) Project Mangers, setting up all new job files. Set up and maintain construction drawing log, sketch log and RFI log. Maintain all submittals from submission to approval and coordination copies to necessary trades. Handle change request for Client Approval to Committed Purchase Order to Subcontractors. Handle all correspondences. Maintain design team and subcontractor meeting minutes. Deal with Clients, Engineers, Architects and Subcontractors on all aspects of the project. Maintain DOB Drawings and Permits for Final Inspections.

3/03 to 2/07 – James G. Kennedy & Co., NY, NY

Project Assistant – Responsibilities include working with five (5) Project Managers, setting up all new job files, from insurance certificates to contact list. Setting up and maintaining construction drawing log, sketch log and RFI log. Maintain all submittals from submission to approval and coordination copies to necessary trades. Handle Change Requests for Client Approval to committed Purchase Order to subcontractors. Maintain punch list open item to completion. Handle all correspondences. Deal with Client, Engineers, Architects and Subcontractors on all aspects of the project. Maintain DOB Drawings and Permits for Final Inspections. 7/02 to 3/03 – Port Authority – JFK Airport

Executive Assistant to Resident Engineer – Responsibilities include managing Tenant Construction Build Outs from correspondences, insurance documents to design and construction drawings, asbuilts to Architects Certification Letters, Controlled Inspection Reports, etc. Head up all Pre-Construction meetings, interface with Architects, Engineers, General Contractors and Subcontractors. Assign build-outs to the engineers, attend weekly walk thrus, and maintain spreadsheets for punch list items. Schedule inspections for Certificate of Occupancy. 9/97 to 7/02 – Fluor Daniel Inc. – JFK Terminal 4 International Arrivals Bldg Engineering Coordinator – Responsibilities include managing all documentation for Port Authority approval on all Tenant and Retail General Contractors, Subcontractors, Architects and Engineers of Record. Manage and maintain documentation of all trades, shop drawings, spec sheets and samples submitted Administrative Assistant to Program Manager as well as three (3) Project Managers Working with minimum supervision and performing a variety of highly confidential administrative duties. Responsibilities include maintaining office operations for the Program Manager and Project Manager. Maintain submittals from submission to approval and coordinating all necessary trades. Maintain a set of record drawings for the specified area. Maintain RFI spreadsheets, review all updated schedules, drawings, etc. Set up all Lane closures and Port Authority Police escorts. Prepare letters for the Program and Project Managers, Prepare all NCR’s Quality Alerts, Safety Alerts and Corrective Actions and maintain logs. Attend weekly meetings and walk thrus with Field Engineers. 3/94 to 9/97 – 9 to 5 Office Supplies – Flushing NY Office Manager – Responsibilities include accounts receivables, accounts payables, month end close, bank reconciliations. HR files, etc.

11/90 to 3/94 - Varsity Plumbing – Flushing NY

Administrator – Responsibilities include accounts receivables, billing, issuing credits, setting up new accounts, maintaining customer files, accounts payables entering invoices, approving invoices for payment etc. Handle all service calls and scheduling with dispatch.

Education Flushing High School

Mechanics Institute (Basic Blue Print Reading)

Computer Experience MS-Word

MS-Excel

Expedition/Primavera

Timberline

Certificates OSHA 10

NYC DOB 4hr Supported Scaffold User

References upon Request

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