Jessica Spurling

ac4fkw@r.postjobfree.com

770-***-****

SUMMARY

Resourceful and experienced administrative professional skillful at filtering distractions and keeping leaders productive. Strong interest and experience using a variety of technology. Experienced in building and managing database applications. Highly familiar with security, networking, and operating system software. Adept at coordinating international travel, organizing large-scale meetings and managing third party vendors. Self-motivated and organized with a solid work ethic. Competent in multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

HIGHLIGHTS

Database Management

Vendor and Payables Management

Fundraising and donor relationships

Event Oversight

Report Generation

Analysis and proofreading

Meeting and travel support

Presentation Development

PROFESSIONAL EXPERIENCE

Executive Assistant – City of Johns Creek, Johns Creek, GA

Johns Creek Police Department, Office of Chief of Police – Dec 2007 to Dec 2017

•Managed calendars, travel, communications, correspondence, expenses, projects and files ensuring efficient time management for the Chief of Police and Executive Command Staff resulting in fewer meetings and allowing the executive staff to focus on public safety.

•Coordinated and performed a variety of administrative support and clerical duties for the Uniform Patrol Division.

•Managed the annual Police banquet as well as other fundraising projects throughout the year.

•Responsible for purchase, care and control of department equipment and supplies resulting in a reduction of capital expenditures year over year.

•Responsible for Human Resources documentation and record keeping.

•Prepared and disseminated confidential briefings and reports.

•Responsible for office space planning and on boarding of new staff.

•Assisted in preparation of budgets and responsible for identifying budget variances during the fiscal year.

•Responsible for the accounts payable approval and processing.

Executive Assistant – City of Johns Creek, Johns Creek, GA Volt Temporary Services

City Hall, Office of Mayor and City Manager - Nov 2006 to Dec 2007

•Managed calendars, travel, communications, correspondence, expenses, projects and files ensuring efficient time management for the Mayor and City Manager.

•Assisted in fundraising and event planning for the annual Mayors Ball.

•Prepared and disseminated confidential briefings and reports.

•Responsible for office space planning and on boarding of new staff.

Sr. Administrative Assistant - Procurement

The Home Depot - Atlanta, GA November 2005 to October 2006

•Coordinated projects involving multiple departments, resources and priorities.

•Managed on boarding of new hires.

•Responsible for vendor management and review of procurement key productivity indicators.

•Ensured the security of confidential company documents and sensitive personnel files.

•Provided subject matter expertise in administration of PeopleSoft performance online and Ariba e-Buy procurement.

•Coordinated quarterly departmental meetings on site and off site to include team-building events.

Executive Assistant

The Medical Foundation - Chattanooga, TN January 28, 2004 to October 22, 2005

•Provided administrative and case management support to Director and program staff.

•Facilitated meetings, materials and recorded committee meeting minutes.

•Performed special projects and duties, such as assisting with grant writing research, fundraising events and development of prescription/physician assistance protocols for Project Access patients.

•Managed and researched sourcing of office supplies, electronic equipment, materials and services.

•Coordinated data and design of all print and web material including content management for the web, marketing materials, monthly foundation newsletter and brochures.

•Assisted in recruitment and development of Physician Volunteers.

•Maintained Directors appointment calendar, scheduled appointments and coordinated travel arrangements.

•Worked with a variety of community leaders and officials, such as state legislators, physicians, foundation representatives and board members.

Executive Assistant to Vice President

Covista Communications - Chattanooga, TN April 2, 2002 to January 23, 2004

•Provided administrative/personal assistance to VP of Operations.

•Managed employee security badge system and building facilities.

•Coordinated meetings, developed and maintained statistical reporting for in/outbound call center calls.

TEMPORARY SERVICE – Express Personnel 1997 to 2001

Check Into Cash, Purchasing Expeditor, Cleveland, TN

Glynwed Pipe Systems Ltd., Administrative Assistant,Cleveland, TN

Olin Chlor Alkali Corporation, Accounts Receivable Assistant,Cleveland, TN

Ocoee Ob-gyn, Insurance Clerk, Cleveland, TN

Project Assistant

Bailey Corley and Associates - Birmingham, AL 1996 to 1997

•Assisted architects with administrative tasks for Church and Movie Theatre design projects.

•Analyzed, edited and recorded construction data to construction manuals.

Development Assistant

Alabama Symphonic Association - Birmingham, AL 1995 to 1996

•Coordinated the implementation of strategies created by the executive director, and resource development committee for the acquisition, cultivation, retention, and stewardship of prospective individual donors including the production of all printed collateral, letters, and mailings.

•Oversight administration of Donor Benefits packages, including fulfillment of membership benefits, production of mailings, follow up, and donor event planning.

•Assisted executive director in researching key corporations and individuals to enhance fundraising efforts for the organization.

•Ensured execution of all sponsor benefits.

•Participated in fundraising calls in person and over the phone.

•Creation and oversight of donor database management including contact entry, queries, reports, etc.

•Processed all incoming contributions.

•Prepared and mailed all donor acknowledgements.

Program Assistant

Alys Stephens Performing Arts Center – University of Alabama Birmingham, AL 1994 to 1995

•Assisted in the collaboration and support of volunteers and other staff to cultivate and solicit donors to meet or exceed annual contributed revenue goals

•Assisted in all aspects of the gift cycle for major donors:

•Researched and initiated contacts with potential donors

•Develop appropriate cultivation strategies for them, including working with volunteers

Education

Pellissippi State - Knoxville, TN September 1985 – April 1987 General Studies

Cleveland State Community College - Cleveland, TN August 2002 – April 2003 General Studies

University of Tennessee Chattanooga – August 2003 – April 2004 English Literature

Georgia State University in Atlanta, GA 2009 – 2016 History

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