Jo-Ann Martin

781-***-****

ac4cnt@r.postjobfree.com

SUMMARY

EXECUTIVE ASSISTANT

Resourceful executive assistant adept at coordinating travel, proofreading documents, organizing large scale meetings, and managing vendors. Self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

*Relocated from Boston, MA to the Atlanta, GA area in May 2017. Key Strengths:

● Editing / proofreading

● Microsoft Office Suite

● Document Control

● Event Oversight

● Meeting and Travel Support

● Scheduling

EXPERIENCE

WESTINGHOUSE, Canton, MA 10/2001 – 03/2017

Executive Assistant / Sr. Administrative Assistant (02/2004 - 03/2017)

● Provided high-level administrative support to department directors by preparing presentations and statistical reports, processing expense reports and invoices, handling confidential deliverables, and performing functions such as preparing correspondence, arranging international and domestic travel, receiving visitors, and coordinating logistics for office meetings.

● Provided support to client projects and assumed responsibility for performing a wide variety of administrative functions which included utilizing Microsoft Office Suite, Adobe Acrobat and Documentum filing software.

● Acted as liaison for Subcontracts managers and potential clients, reviewed applications for potential bidders and prepared subcontracts for execution.

● Trained Quality Assurance Specialists and tracked all certifications for 3 project sites; reviewed certification packages for procedure adherence and updated corporate tracking systems. Editor (10/2001 -02/2004)

● Performed editorial and formatting reviews for in-house reports and external clients, prepared print-ready and CD-ready PDF files for production, and assembled multiple file formats and source materials into a single, presentable form.

● Utilized expertise in standard concepts, practices/procedures within the technical publications field

● Collaborated with discipline leads on their presentation strategy and content.

● Coordinated with document processors and graphic designers to develop proposals and compliant reports as well as templates and graphics.

COMMONWEALTH OF MASSACHUSETTS, Boston, MA 03/2001 – 10/2001 Assistant to Director, Department of Telecommunications & Energy (DTE)

● Acted as liaison between the Director and other Commonwealth executive officers.

● Assessed inquiries from the public; researched/drafted responses to inquiries regarding procedures and codes.

● Prepared reports; tracked daily logs for all state utilities.

● Handled all calls and emails to the Director with confidentiality. EDUCATION

Virginia State University, Petersburg, VA

Coursework towards Bachelor of Arts Degree