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Executive Administrative Assistant

Houston, Texas, United States
April 26, 2018

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Crystal Carpenter

***** ** **** #*****

Sugar Land TX 77498

832-***-**** (cell)



My goal is to bring to your organization enthusiasm, dedication, responsibility, and good work ethic, combined with a desire to utilize my skills obtained through my previous experience. I want to grow and learn with a company and know every day that I am a valued employee as well as an asset to that company. 2005 - 2007 Axia College – Online (University of Phoenix) Associate of Arts in Business (AAB)

1997 - 1998 Wharton County Jr. College Richmond, Texas Cosmetology School

● Awarded a certificate for Cosmetology August 05, 1998 Professional


2012-Present Quest Offshore Resources Sugar Land, Texas Senior Administrative & Sales Assistant


● Provide executive level support to the COO and CEO

● Add/create end users to the company database and send out usernames & passwords

● Input/Maintain pertinent information in SalesForce regarding clients/companies (I.E. change jobs, retire, change positions,etc.)

● Provide assistance to clients regarding product access

● SalesForce updates from our weekly newsletter, QOIB

(Quest Offshore Intelligence Brief)

● Update Subscription Zone (SSZ) - online data access

● Sent out weekly and monthly newsletters to current subscribers

● Create subscriptions services agreements (SSA) for clients with current subscriptions

● Kept updates of subscription end dates

● Organize Quarterly Conference Calls

● Provided general office duties such as sending/receiving faxes, filing, copying, binding, etc.

● Maintain supply inventory

● Coordinate corporate lunches for either on-site or off-site meetings.

● Organize upcoming conference lunches, breakfast

meeting, (I.E. MTS BBQ, MTS Luncheons, golf

tournaments, clay shoots)

● Prepared and mailed FEDEX, UPS, and other various courier services.

● Responsible for sensitive and confidential material

● Pull industry presentations

● Handle map distributions to clients

Account Receivables:

● Retrieve A/R reports from accounting department on past due accounts

● Add companies to an ongoing A/R collections list

● Pull invoices from SalesForce

● Generate A/R letters to send to clients regarding past due accounts

● Document all correspondence between A/R and clients

● Note and follow-ups with clients A/R

● Send out distributions list with the data & subscription renewal invoices

2008-2009 Advantage Labor, Inc. Katy, Texas

Senior Resource Manager

● Sr. Recruiter for skilled laborers (I.E. Millwrights, Valve Technicians, welders, machinists, electricians, and many others)

● Looked for possible candidates to work in Plants such as BP, Exxon, and others

● Research job networks for potential candidates using sources such as Careerbuilder, Monster, Roadtechs, The Worksource, and Craiglist

● Built many relationships with my clients to ensure great customer service

● Conduct drug testing, thorough background checks, social security verification, and validity of US citizenship

● Administered the proper paperwork to ensure employees get into the job site

● Helped administrative assistant (when needed) with filing, filling out I-9’s, and any other administrative tasks needed 2006-2008 Staff Force Personnel Services. Houston, Texas Recruiter

● Work under Sr. Recruiter to place potential candidates employment

● Research using job networks such as Careerbuilder, Monster, etc...

● Interview candidates to make sure they fit the job description they are applying for

● Conduct drug testing, thorough background checks, social security verification, and validity of US citizenship 2001 – 2006 Quest Offshore Resources, Inc.Stafford, Texas Administrative Assistant/Receptionist (2001-2004)

● Answered multiple phone lines

● Managed office supplies, kept inventory

● Set up new subscribers for online access to database

● Managed distribution of CD Roms, newsletters and others Market Research Assistant (2004-2005)

● Research information regarding offshore projects in different regions including North and South America, Africa, Asia, and Europe

● Provide weekly updates to Market Research Associate

● Enter updates into database and generate user table for subscribers to acquire new information

● Upload publications onto website for subscriber use

● Collect info from QOIB (weekly publication) and insert into QMCR (monthly publication) for distribution

Senior Administrative Asst. (2005-2006)

● Answered multiple phone lines

● Managed office supplies, kept inventory

● Coordinated printing jobs and mailed publications, brochures

● Assist Research Team with data regarding offshore vessels

● Manage contact database daily

● Created schedules for Quest staff (i.e. luncheons, conferences, meetings)

● Assisted my Corporate Manager on new and renewal invoices

● Manage Subscribers usage to zone access / passwords, userIDs, etc.

● Set up new subscribers for online access to database 2004-2005 NFL – Houston Texans Houston, Texas

Professional Cheerleader

● Responsible for the marketing of the name as well as the organization, NFL – Houston Texans.

● Attending / Organizing events & promotions for children, families, and fans in the community

● Leading the community as a positive role model and outstanding citizen in the Houston area.

● Boosting the moral of the players as well as the fans! Skills Interact professionally with employees of all levels; can utilize SharePoint, Saleforce, Microsoft Word, Excel, and PowerPoint; process spreadsheet programs; ability to manage multiple tasks with multiple priorities; strong database and communication skills

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