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Office Administrative Assistant

Location:
Al Ahmadi Governorate, Kuwait
Posted:
April 22, 2018

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Resume:

SUMMARY

Dynamic, motivated professional with **+ years of Operational and Project Documents Control/ Office Administration experience. Excellent communication skills, able to interact effectively with customers, and Co-workers. Accurate and Results-oriented with creative problem solving skills. Thrives in fast paced environment and works well under pressure. Utilizing a range of office software, including email, spreadsheets and databases. Proficient in the use of PMWEB Document Management System.

EXPERIENCE

Nov 2013 – Present

Document Controller / Project Secretary.

M/s. Mushrif Trading & Cont. Co. (Main EPC Contractor), KOC Project No. 13050638 / EF-1767 (Installation of Multipoint Smokeless Flares at 14 S&EK GCs).

Establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures.

Management of Project drawings, documents, correspondence and distribution procedures

Receive all incoming/outgoing documents and distribute to concerned person/department

Updating log register for Drawings, Transmittals and Correspondences

Preparing Project Drawings/Documents Transmittals.

Handling overall Project documentations including internal correspondences

Ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, as per distribution matrix.

Co-ordinate with the Contractor and PMC Document Controllers

Ensure accurate records are maintained in accordance with the applicable Procedures.

Provide precise information to Planning and Cost Control on document status as required.

Contribute statistics and narrative to the monthly Progress Report.

Assist in preparing procedures, ITPs and other documents for the project.

Preparing office memos, forms and handling correspondence.

Coordinate with other departments for training, safety induction and orientation programs for employees.

Arranging for and follow-up of KOC Gate Passes, Punch Cards, Medical Test, Visa stamping and Civil ID applications for new employees and existing employees as required.

Conversant with usage of major office equipment like Plotters, Photocopiers, Heavy Duty

Scanners, Printers etc.

Dec 2012 – Sep 2013

Office Admin / Administrative Assistant/Documents In charge.

Helix Design group, Kerala, India. ( This organization undertakes construction of flats and villas all over Kerala & Tamilnadu )

Handled the tasks of planning, developing and establishing the objectives as well as the policies of the organization.

Assist in the day to day activities and administration of the Self-Help Coordinator

Responsible for handling multiple administrative tasks like administrative functions, facilities management, data communications, insurance and human resource services.

Resolved administrative problems by preparing reports and analyzing data.

Handled the responsibilities of updating daily, weekly and monthly status report to Manager. Provided assistance and support to the operating units of the organization.

Responsible for interpreting the policies of the organization to the employees.

Handled the tasks of developing policies of human resource management to meet the objectives of the organization

May 2006- Office Administrator/ Office Assistant/ Document Controller

Dec 2012 Jaleel Wholesale Point/Distribution/Traders L.L.C, UAE.

Division of Jaleel Holdings LLC

Supervising the activities of the staff members in the office and Coordinating with the other employees

Taking part in the hiring process of new employees and Creating orientation programs and presentations for newly hired employees

Handle the work when staff members are on leave and dividing the work among those who are present in the office

Getting involved in the training and skill development process for the staff members.

Handling the office expenses and keeping record for these official expenditures.

Preparing annual expense reports and handling bookkeeping.

Maintaining office stationary, electrical equipment and office furniture.

Performed Administration Tasks such as filing, developing spread sheet, faxing reports, Photocopying collateral and scanning documents for inter-departmental use.

Handled customers effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving problems to maximize efficiency.

Maintained status reports to provide management with updated information for client projects.

Scheduling and confirming appointments for entire management team.

Managing incoming and outgoing calls in a fast paced environment.

Assigned tasks to associates, staffed projects, tracked progress and updated managers, partners and clients as necessary

Reviewed files, records and other documents to obtain information and respond to requests

Nov 2002 – Lab Assistant

Feb 2003 Universal College Of Engineering, Kerala, India (A Technical Institute recognized by Government)

Assisted the students in handling different Electronic equipment’s and Computer hardware.

EDUCATION

Bachelors Degree in Commerce (B.Com.)

Pre-Degree in Science (PDC)

Diploma in Applied Electronics & Computer Hardware.

High School Graduation (SSLC)

SKILLS

MS office Proficient – Word, Excel and Power Point.

SAP experienced.

Organizational skills – Documentation.

Leading office staff.

Ability to prioritize and handle stress in fast paced environment.

Fast learner.

Having valid UAE Driving License and INDIAN Driving Licence.

SPECIFIC TECHNICAL EXPERTISE/SPECIALIST COURSES

Diploma in Electronics and Computer Hardware

PERSONAL DETAILS

Date of Birth : 25-11-1983

Nationality : Indian

Languages Known : English, Arabic, Hindi, Tamil & Malayalam

Civil ID : 283*********

Passport No. : K 8002631

Date of issue : 22-02-2013

Date of expiry : 21-02-2023

Place of issue : Kuwait

Residence : #18 (Transferrable)

Mobile : 009**-********

Present Address : Jaleeb, Abbasiya, Kuwait.

E-Mail : ac47of@r.postjobfree.com



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