Sign in

Administrative Assistant Manager

Poway, California, United States
April 12, 2018

Contact this candidate



***** ****** **

POWAY, CA *****

Phone: 858-***-****



I am one who continually maintains a positive attitude with demanding clients. Serves as a primary point of contact for both in house and external phone and website queries. Accomplished administrative/ HR support professional to CEO’s, Directors, Managers with the highest level of accountability and confidentiality. Extensive knowledge of A/R, A/P, Microsoft Excel, CRM’s and QuickBooks software.


Team Member Multi-tasker Office Management Human Resource Functions

Law & Regulation Compliance Google Calendar Travel Budgeting & Finance Reports

Payroll Office 365 EDD Reporting Spreadsheets

Work Experience

Executive Administrative Assistant

11/2017 - 12/2017 Game Stands 1734 N Magnolia Ave, El Cajon, CA

Produced weekly financial statements, weekly payroll, bill pay and check utilizing QuickBooks. Entered all orders for the warehouse to ship out. A/P & A/R. Contacted customers regarding overdue balances. Reconciled all Banking, and Credit Card statements. Entered in all games that were brought in utilizing Excel spreadsheet. Booked travel, hotel, vehicle, and equipment rentals. Booked freight for transporting of games to and from different casinos. Updated and enrolled employees on benefits.

Administrative Assistant to CEO/Administrative General Manager

01/2014 - 11/2017 PF Bakeries LLC 6350 Nancy Ridge Dr, San Diego, CA

Established work schedules, driver routes. Designed and updated daily "Bakers Sheet" and "Packers Sheet" utilizing Excel. Organized recruitment and placement of required staff. Delegated tasks and accountabilities. Responsible for reconciling all Banking, Financial Statements and invoicing utilizing QuickBooks. A/P, A/R, Payroll. Maintenance and Facilities supervision. Baked and packed when we were running behind schedule. Proactive daily monitoring, posting and content development of social platforms (Facebook, Pinterest, Twitter) Aided in the design of website.

Administrative Assistant to President, Accounts Manager

06/2007 - 08/2013 Elite Business Ventures 7920 Arjons Dr Ste E, San Diego, CA

Coordinate, researched and monitor work in production to ensure only the newest revision of the law, and highest of quality went to our customers. Plan, direct, or coordinate operational activities at the highest level of management with the help of subordinate executives and staff managers. As an account manager, I primarily developed and maintained relationships with my client's informing them of Labor Law Changes, what was needed to follow in their state laws to remain compliant in their business. I serviced over 128 Payroll Bureau's on a Subscription program for their clients. I explained how our services and products worked, ensured client satisfaction and developed new business opportunities. At the end of each month it was my responsibility to accurately bill them.

Owner Operator

06/1997 - 07/2007 Tan This! 12222 Poway Road #10 Poway CA

Operated and maintained 9 bed tanning salon, Air brushed Clients. Payroll, scheduling of employees, clients, ordered supplies, merchandise for resale. Educated customers how to properly tan and take care of their skin.

Teachers Aid, PATS, PE Teacher, Art teacher, Crossing Guard, Noon Duty

12/1997-6/2002 Poway Unified School District 12423 Twin Peaks Road, Poway CA


11/1988-12/1996 R C Construction Littlerock CA

Remodels, built homes, payroll, bookkeeper.

Administrative Assistant

1985 – 1994 Litton Data Systems Van Nuys, Agoura, Thousand Oaks, CA

Administrative assistant to Director of Manufacturing Engineering, Director of Facilities plus 3 managers and 1 supervisor

Education History

Issuing Institution


Degree Received

Course of Study

Canoga Park High


High School Diploma

General High School Curriculum


Michael Kane Heavy Equipment Operator @ Hazzard Construction

Michelle Cross Housekeeping Supervisor @ PF Bakeries

Carla Scarpaci Driver at PF Bakeries

Contact this candidate