Executive Assistant

MARY BETH PERRIN

Phone: 213-***-**** Email: ***********@*****.***

SAP, Office of the CFO, New York, NY - Executive Assistant to Head of Operations Innovation, May 2017 - present

Heavy professional and personal global calendar management, arranging meetings (internal team & external customer/vendor/partner) and coordinating international teleconference logistics as required.

Read and respond to manager’s correspondence as agreed to by management.

Attended meetings at the 2017 UN General Assembly as an SAP Purpose Ambassador to listen and create contacts aligned with our membership in the Compact and objectives as pertaining to the UN mandated SDGs.

Prepare/administer complex (activity/expense) reports, projects, documentation, and correspondence, which also requires collecting, organizing, and analyzing data by utilizing my excellent communication skills (written and oral) to proof-read and heighten the readability factor in company-wide documents.

Provide feedback regarding initiatives and communicating these ideas effectively to all levels of the company.

Process expenses associated with such travel/meeting coordination.

Network and facilitate introductions to appropriate SAP teams with leaders in various industries throughout the city.

Cedar Hill Capital, New York, NY - Administrative Assistant, April 2017

Century 21 Department Store, New York, NY - Executive Assistant to CMO, March 2017

Midtown Equities, New York, NY - Executive Assistant to Primary Partner and General Counsel, December 2016 - March 2017

Supported and acted as gatekeeper to principal partners, general counsel, and executives.

Heavy calendar management and coordination with other departments.

Primary on key special projects requiring confidentiality.

Coordinated company-wide events such as the monthly Town Hall and departmental RACI rollout meetings.

Created in depth PowerPoint decks for presentations to CEO.

Streamlined expense reporting and approval processes.

Coordinated with other departments to facilitate increased ease of communication.

Maintained a complex filing systems.

Worked directly with General Counsel editing and amending legal documents.

Fielded requests for meetings, call backs and charitable donations from high profile executives, celebrities and religious leaders world-wide.

Alex Apparel Group, New York, NY - Executive Assistant and Office Manager, June 2012- February 2016

Made travel arrangements for CEO and Sales teams.

Managed the CEOs and departmental calendars to reduce redundancies in meetings.

Oversaw and coordinated Office Management functions with appropriate building managers, contractors, and vendor resources.

Developed New Employee Orientation/Welcome and Operations Manual used by all key staff.

Developed and implemented new security and operation procedures upon the Apparel Group's acquisition of 2 new lines as well as the move to a new 30k sq. ft. space.

Wrote the operations manual used by all key staff.

Ordered Office Equipment / Computers based on needs or directive (i.e. computers, printers, etc.).

•Managed the support staff and delegated responsibilities accordingly to ensure operations ran smoothly.

•Developed and improved on an efficient system for parsing through complex data sets reconciling them with the e-commerce sites of our major retailers to ensure the proper merchandising and stock is being posted as well as to reveal compelling insight.

Merilyn Aicken Sales, Los Angeles, CA - Executive Assistant and National Sales Support, February 2008 – February 2012

Created and refined a comprehensive filing system to incorporate her various business endeavors as well as the complexities of reconciling the finances and customs brokers required when selling multiple international lines.

Booked all travel and hotel for sales team.

Resolved the day-to-day issues that come up in a multi-line showroom be it manufacturer concerns, customs delays, or store closures.

Anchored and managed the sales team for our twice yearly, high traffic booth at WWIN-LV. This included, however was not limited to, collecting payments from our manufacturers, coordinating shipment of samples, hiring staff, filing all necessary paperwork with the venue and unions, delegating responsibilities.

Education

University of Alberta, Faculte St Jean. Bac aux Arts, Musique 1995-1997

Skills

Highly proficient in Microsoft Office Suite.

Familiarity with various CRM platforms including Salesforce, Fieldglass, and Concur.

Obtained my New York State License for Health and Life Insurance, August 2016.

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