Sales Executive Assistant

Michelle Stangl

Dumont, NJ *****

201-***-****, ********.******@*****.***

Professional Summary: Dedicated and detailed-oriented Executive Assistant with more than 10 years’ experience supporting President of an international company and other C-Suite level executives. Well-versed and highly adept at meeting the ever-changing needs of an executive in a fast-paced, high pressure environment. Proven ability to multi-task while effectively and efficiently completing tasks in a timely and organized manner; highly experienced in acting as gatekeeper, handling confidential information, coordinating international travel, calendaring, organizing meetings and managing third-party vendors while employing professionalism and positive attitude daily. Seeking to bring solution-driven problem solving and strong work ethic to any organization as an Executive Assistant.

Takasago International Corporation, Rockleigh, New Jersey

Executive Assistant/Fleet Manager January 2006 to July 2017

●Coordinated President’s complex and frequently changing travel arrangements (part of global company with four divisions of fragrance, chemicals, flavor and aroma), including but not limited to planning itinerary, arranging air travel/car services, securing accommodations and restaurant reservations.

●Managed President’s personal and professional schedule, ensuring calendar was accurate; communicated and prioritized messages from/to President, screened and answered incoming calls and requests with strong phone etiquette and ability to communicate efficiently and effectively, acted as primary point-of-contact with external stakeholders, drafted external and internal documents for President, prepared briefings.

●Created, organized and maintained expense reports, budgets and filing systems as well as distributed company-wide announcements and coordination of group meetings by booking conference rooms, arranging catering, distributing required materials prior to meeting, managing timelines to facilitate projects and special assignments.

●Coordinated the scanning, filing and compilation of company legal database for all confidentiality agreements, intellectual properties and patent documentation.

●Researched, proposed and implemented vendor services, resulting in decreased costs; ordered and tracked office supplies, exercised fiscal responsibilities of all company resources.

●Planned and coordinated company events and other employee morale functions, including company’s weeklong Rolling Forecast meetings and Budget meetings for Executives, sales staff, employees from foreign affiliates, as well as coordinating affiliates and vendor visitations.

●Acted as Fleet Manager, responsibilities included ordering company cars for the Executive Staff and nationalists on assignment from Japan, Brazil and Mexico in United States; acted as liaison between leasing companies and drivers, maintained files of each individual driver, as well as arranging cars to be serviced, coordinating with insurance broker to ensure fleet was properly insured, in addition to handling insurance claims and arranging rental cars for drivers involved in accidents.

Sales Assistant, Aroma Chemical Division, January 2005 to January 2006

●Provided customer service support, fulfilled customer reports and sample requests, processed Aroma Ingredient orders using SAP database, as well as supplied price quotes.Acted as liaison between customer, sales team and warehouse staff by creating sales packages for sales staff to distribute to potential customers; sent out samples of ingredients generated from SAP system at the warehouse level.

●Performed sales and administrative duties, including the composition of correspondence and generation of analysis reports; used technology in promotions and sales of Aroma Chemical products.

●Created trade show design and organized setup of Aroma Chemical products at American Society of Perfumers Expo; performed and presented demonstrations of new chemicals to senior management in flavor and fragrance industries.

●Came on board as a temporary assignment but was soon promoted to permanent position; reported to Vice President Aroma Chemical Division and assisted in administrative support.

Toys “R” Us Toy Box, Wayne, New Jersey July 2000 – June 2004

Merchandising Manager/Associate Buyer September 2003 to June 2004

●Participated in nationwide roll-out of Toy Box aisles at Albertsons.

●Attended New York Toy Fair to investigate current toy trends and select merchandise options for Toy Box aisles while developing relationships with toy vendors to ensure Toy Box contained the leading toys in the industry.

●Collaborated with Toys”R”Us Planning and Allocation Team to ensure sufficient inventory levels and determine appropriate time for product replacement, in addition to collaborating with Toys”R”Us Buying Team on merchandising selection, trends, profitability and product life cycles of items in Toy Box aisles.

●Developed POP displays, dump bins and vendor-supplied fixtures with toy vendors; created live set of aisle in a virtual concept lab, as well as researched and maintained customer demand while providing grocer (Albertsons) with competitive pricing on items included in Toy Box program.

●Assisted Marketing Manager with in-store marketing campaigns, as well as determined annual ad calendar for Albertsons’ circulars.

Toys “R” Us Toy Box, Paramus, New Jersey

Merchandising and Marketing Coordinator July 2002 to September 2003

●Participated in roll out of 32 Toy Box aisles in grocery stores during the Toys”R”Us start up partnership with Ahold (Stop & Shop) and Albertsons.

●Assisted the Director of Merchandising with selection of merchandise in each Toy Box set, in addition to creating electronic and printed planograms of each stores' Toy Box set.

●Led training of grocery store personnel to familiarize them with products and planograms for replenishments, as well as conducted store visits to obtain information from store executives on item stock levels and fast- and slow-moving items.

●Developed annual marketing calendar for grocery stores to aid in promotion of sales and selected merchandise to be featured in grocers' circular ads.

●Developed and managed reports depicting sales lift from marketing program.

Advertising Coordinator July 2000 to July 2002

●Responsible for coordinating all ad material approvals and revisions throughout phases of advertising and marketing for world division from print to broadcast as related to all rotos, catalogs, direct mailers and promotional efforts.

●Acted as liaison between respective world divisions and traffic department for advertising and marketing initiatives, as well as assisted division managers and buyers with special divisional projects.

EDUCATION

●Rowan University, Bachelor of Science, Business Administration (Specialization Marketing, Minor in Psychology), 2000.

TECHNOLOGY

●MS Word, Excel, PowerPoint, Outlook, SAP, Lifesize Video Conferencing and Certify Travel & Expense Software.

CHARITABLE WORK

●Spearheaded and raised more than $22,000 for charitable organization Table-to-Table. Led company-wide charitable event, collecting donations of food and supplies for Operation Gratitude. Volunteered for company-wide American Red Cross blood drives. Participated on Company Wellness Team.

Relevant Interests:

●Member of Northern Valley Rotary Club, April 2014 to September 2017; Board Member, September 2017 to Present.

●Board Member and Volunteer for Table-to-Table, September 2017 to Present.

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