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Administrative Assistant Microsoft Office

Mount Olive Township, New Jersey, 07836, United States
January 05, 2018

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** ***** ****, **********, ** 07876 Cell: 973-***-****

Skillful and dedicated assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions. Proficient at multi-tasking and maintaining a strong attention to detail. Utilizes professionalism and superior communication skills to meet client and company needs.

Microsoft Office Proficiency Microsoft Outlook

Travel Planning Meeting Planning

SharePoint Self-Starter

Macola Time Management

Goldmine Professional and Mature

AERC Recycling Solutions, A Clean Earth Company

Home Office

Consultant 03/2017 to 08/2017

Provide administrative support to new company’s controller along with lead employees responsible for payables and receivables.

Respond to emails and calls from customers, vendors and other employees to help a smooth transition into new company.

AERC Recycling Solutions, Inc.

Mt. Arlington, NJ

Administrative Assistant 11/2006 to 03/2017

Provided administrative support to CFO and other senior management.

Managed all payables and receivables for seven US facilities.

Regulated weekly check run from aging report.

Acted as liaison between upper management, customers, vendors and employees.

Answered incoming calls, emails and written correspondence.

Planned corporate luncheons, meetings and interviews.

Processed and paid all vendor invoices.

Kept and reconciled each facility’s petty cash and employee expense reports.

Maintained and closed purchase orders through SharePoint.

Completed credit applications for new vendors and maintained database.

Utilized general ledger account to enter and maintain monthly sub schedules on MS Excel.

Coordinated and processed 1099’s to vendors at end of each year.

Processed customer’s credit card payments using USAePay along with deposit daily checks, cash received and post payments to company invoices.

Reconciled bank statement with customer’s electronic and credit card payments.

Created and maintained new customer profiles using credit score from Dun and Bradstreet.

Controlled and maintained office equipment and files.

Ordered and maintained supplies for entire office.


Morristown Jewish Center

Morristown, NJ

Administrative Assistant 09/2003 to 11/2006

Provided administrative support to Rabbi and executive staff on the Board of Directors.

Greeted visitors and handled all incoming calls.

Supported congregation and provided aid to teachers of preschool at center.

Developed weekly bulletin for congregation.

Transcribed letters from Dictaphone.

Maintained building needs and coordinated events held at center.

Telesearch Staffing Solutions

Flanders, NJ

Administrative Assistant 12/1997 to 09/2003

Provided administrative support to many companies on multiple temporary assignments.

AT&T Advertising/Consumer Products/International/Finance

Liberty Corner/Parsippany/Morristown, NJ

Administrative Assistant 12/1984 to 12/1995

Provided executive-level administrative support to vice presidents and directors of various departments along with management staff.

Set up and traveled to out of state meetings as on-site administrative support.

Supported vice president’s executive assistant.

Back up support for executive administrative assistant.

Collaborate with team members on special projects, including office moves and out of state focus groups.

Consolidated weekly updates from direct reports into one document for the CEO using MS Word.

Responsible for making all presentations for CEO using Microsoft Power Point.

Maintained vice president’s calendar.

Responsible for making domestic and international travel arrangements.

Scheduled and coordinated meetings, interviews, conference calls and events.

Assisted in preparing budget expenses for department.

Entered and processed employees time and travel expenses.

Assisted in employee and volunteer task forces to improve overall company and department needs.

County College of Morris - Pursuing A.S. Degree in Business Administration

Executive Assistant training programs

Microsoft Office and Outlook

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