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Microsoft Office Management

Location:
Algeria
Posted:
December 05, 2017

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LEAD DOCUMENT CONTROLLER

Oil & Gas Industry

Looking for expats positions

MAIROT Catherine

ac3lpp@r.postjobfree.com

+33 (0)6.66.90.29.77 or +213 (0)6.60.17.69.40

SUMMARY OF EXPERIENCE AND STRONG POINTS

• 12 years of managerial experience on international Oil and Gas Projects with major Operators and Engineering Construction companies.

• In-depth knowledge of the software and systems required for supporting Document Control Management on both a project and operational basis.

• Ability to: identify, evaluate and implement Company technical and contractual requirements for document control and monitor and manage thereafter.

• Ability to adapt to tight deadlines and heavy workload.

• Personable and Service oriented

FORMAL EDUCATION

2005 DESS (Master Degree) at INTD (National Institute of documentation sciences and technics) CNAM Paris (French Engineer School)

LANGUAGE SKILLS

French Native speaker

English Fluent (written and spoken)

Russian Native speaker

TECHNICAL SKILLS

EDMS OPIDIS, Documentum, EPFM, PRODOM, VDB / PDB, COREWORX, PIMS SHAREPOINT 2007, 2013, 2016, eRoom, OpenText, Lotus Notes Adobe Acrobat, CAPTIVA, INPUT ACCEL,

ERP SAP

OS Windows, Microsoft Office

Languages XML, DQL

SGBD Access, FileMaker Pro

WORK EXPERIENCE – LEAD DOCUMENT CONTROLLER

ENGIE & SONATRACH - EDMS Project Manager & Lead Doc Controller TOUATGAZ Project – CONSTRUCTION & OPERATION PHASE – ALGERIA Since May 2015

Specific achievements

- Responsible for the conception, definition and specification of Company’s electronic document management system (both project and operational). Elaboration of the scopes of work and vendor qualification process for EDMS tendering processes, specifically on:

o Writing functional and technical scopes of work

o Modelling work processes and EDMS functional structure o Definition of configuration, maintenance and management parameters o Composition of user manuals and user training programs o Interface with the EDMS Team

o Management of Change for the new EDMS :

o Data and Document Migration and clean-up analysis o Acceptance tests

o Interface with MUSIS

- Responsible for the definition, configuration, construction and implementation of Company’s Intranet on Sharepoint 2013 and 2016 for the purposes of centralized and uniform compliance to Company's document tracking and control management requirements and procedures.

In General

- Responsible to define and write document management procedures and work practices.

- Responsible for Internal Document exchange :

o Receipt, registration, timely distribution

o Interfaces with third parties

o Interface with all system users including Project Management

- QA/QC on all documentation (numbering, revision, status, format, legibility

- Records and Archives management

Technical

Environment OPIDIS, SHAREPOINT 2013/2016, ACCESS, EXCEL, OUTLOOK, ADOBE ACROBAT

ENI - Onshore Document Controller

MOZAMBIQUE Project – FEED COMPETITION PHASE - PARIS January – May 2015

- Responsible for Contractor Documents exchange with TECHNIP (Receipt, registration, timely distribution, workflows management)

- Reporting to head office and Contractor, Document Follow up

- Kick Off Meetings

Technical Environment: SHAREPOINT 2010, EXCEL, OUTLOOK, ADOBE ACROBAT

INPEX - CPF Topsides Senior Document Controller

ICHTHYS Project - ENGINEERING PHASE

Houston – USA (18 months) and South Korea in Geoje Island (5 months) July 2012 – July 2014

- Responsible for Contractor and Vendor Document exchange with SAMSUNG and MUSTANG:

o Receipt, registration, timely distribution, workflows o Retrieval and filing of all project controlled documentation – engineering, vendor, EEHA documents, etc.

o Interfaces with the CPF contractor and Sub-contractor

- Supervision and Recruitment of a team of 4 Document Controllers.

- Training, best practice and day-to-day guidance for all DC team members.

- Management of Change as current EDMS was replaced: o Data Migration and database clean-up analysis

o Acceptance tests

o User support and training

o DCC team change of work practices and training...

- Interface with all system users including Project Management.

- Management of Project Correspondence (Letter, TQD, MOC, RDC

- Maintenance of Distribution Matrixes and internal/external distribution.

- Audit – Reporting:

o Weekly status reports for Engineering, vendor documents and TQD’s

(technical query deviation), MOC’s

o PTR3 dossiers Preparation

- QA/QC on all documentation (numbering, revision, status, format, legibility

- Developing final project documentation dossiers

- Management of Cross Contractor Deliverable documents (Weekly reports and distribution)

- Interface with the EDMS Support Team.

Technical Environment PIMS, COREWORX, ACCESS, EXCEL, OUTLOOK, ACROBAT

DOCUMENT CONTROL SPECIALIST from 2005 to 2012

1 year for TOTAL - STOCKMAN Project - La Défense (2011/2012)

- Responsible for Contractor and Vendor Document exchange during FEED PHASE

- Internal documentation and Company correspondence management

- Training and user support on EDMS system - SHTORM (Documentum)

- Daily work: QA/QC, validation and mass imports

- Internal (and external documents audit reports

- Interface with Technip for the FEED Final documentation

- Exhibit E deliverables follow up and reports

Technical Environment PRODOM (Documentum), eRoom, Microsoft Office, Adobe Acrobat 2 years for SANOFI-AVENTIS – Paris (2008/2010)

- User Technical support of a vendor management systems

- Management of documents within workflow and activity monitoring

- Process efficiency Reports and change request management

- Composition of SOA Documentation

Technical Environment SAP, Open text, Microsoft Office 1 year for TOTAL - KHASHAGAN Project – NCOC – Paris - France (2010/2011)

- Document Management for NCOC & with NCOC partners within workflow, Transmittals and QC

- Drilling and Fields Data management: filling, reports, implementation Technical Environment eRoom 7 - Microsoft Office – Flare Solution E&P Catalog 6 months for TOTAL - IT CONSULTANT on PRODOM La Défense - France (2008)

- Level 2 – User Support

- User training: Reviewers and DCC

- Change request functional specification and acceptance tests Technical Environment PRODOM, Documentum, DQL, API, XML, Vmware 2 years for TECHNIP - YEMEN & PERSIAN LNG Projects – La Défense (2005/2007)

- Project Document management during EPC Phase with VDB and PDB

- ECM Database: optimization, configuration & maintenance

- Follow up IN & OUT documents (audit, referencing, filing, distribution)

- Technical interface with client (KOM, reporting)

- Users training

Technical Environment Lotus Notes, Acrobat, XML, Microsoft Office



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