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networking/IT/document controller/secretarial

Location:
Saudi Arabia
Salary:
6000+
Posted:
November 27, 2017

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PROFILE SUMMARY

ORGANIZATIONAL EXPERIENCE

May’2016 - Till Date: Delta Desert Co.

Riyadh, Saudi Arabia

(Secretary)

Role:

•Preparing correspondence for Client and Consultant.

•Preparing NCR Log.

•Update annual leave charts

•Preparing incoming letters and outgoing letters Log in Excel.

•Preparing weekly and monthly attendance reports for consultancy.

•Preparing and valuate the invoices of the consultancy contract.

•Preparing and reviewing attendance sheets and prepares weekly & monthly reports for invoicing to the client.

•Coordinates with consultant accounts and clients for submission of invoice

•Taking and typing up minutes of meeting, technical meeting, safety meeting and weekly progress meeting.

•Receiving various types of invoices checking they are correct and getting Project Manager to sign them.

•Ensure drawings and drawing registers are keep up to date( hard & electronic copies)

All documents to be printed and filed in the correct places into the site files.

Inputting drawings into system and issuing out to subcontractors, design team and site teams

Issue of drawings to contractor.

•Dealing with routine correspondence

•Preparing correspondence for Subcontractors.

•Receiving/Issuing Documents from Client, Consultants & Subcontractors.

•Logging, Photo copying, scanning & emailing of all Incoming and Outgoing Documents.

•Filing of Documents such as Electronic files; Hardcopy; Correspondence, Engineering & All Vendors Drawing.

•Downloading Electronics Files from FTP Server.

•Printing & Issuance to Superintendent for information and review of Engineering &

Vendor Drawings.

Reference: Engr. Shoeb (Sr.Manager for Electro-Mech projects)

Mob:056*******

Jan’2015-October’2015: Jawdat Contracting Co.

Riyadh, Saudi Arabia

Project: MODON (Executive Secretary)

Role:

Receiving and checking all bid documents prior to handling it over to estimating section including the preparation of checklist of missing drawings and documents for request to client

Distribute and maintain engineering files and all incoming / outgoing Documents in orderly and controlled manner

Checking and stamping all incoming bid documents, drawings, specifications and other documents from the client / customer.

Safekeeping & filing of documents, internal & external correspondence passing the office of the Engineering Manager.

Monitor superseded drawings and other related documents to ensure that those latest revisions are available.

Responsible for safekeeping all bid documents boxes at the Archive for retention as per ISO Requirements.

Perform segregation of different engineering documents.

Distributes confidential documents to the concerned personnel in the bid Proposal Section.

Recording of documents using appropriate engineering forms through special computer software i.e. MS excel, MS Access, MS Power point

Enforce and implement rules and regulation inside the library.

File and maintain the existing engineering documents together with incoming documents in an orderly and controlled manner.

Ensure accurate maintenance of master duplication transmittal status logs at all time.

Receive, file and control Bid documents which includes specifications, standards references, applicable documents corporate procedures, text manual, engineering standard, technical literature, reference magazines, text books, brochures, instruction manuals, engineering procedures, etc.

Preparing Monthly reports as advised by the Engineer.

Organize office management activities for the executives.

Prepare and organize confidential and sensitive documents for executives

Help in Preperation of office budget.

Create and keep various filling and record management systems.

Reference: Engr: Waleed Hafez (Infrastructure Manager)

Mob: 050*******

July’2013 – Dec’2014: Capital Stone Holdings Co.

Ha’il, Saudi Arabia

Project: Ha’il City Expansion (Secretary/Document Controller Supervisor)

Role:

Provided superior administrative support for the Senior Project Manager.

Under minimal supervision performs a variety of document control functions for a project or department.

Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.

Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.

Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.

Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.

Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.

Provides assistance to users in capturing and locating electronic information

. Maintains an established data distribution system and schedule for the assigned project

Scheduled and facilitated conferences and client meetings.

Accurately maintained the Information Services Departments database and clinical filing system.

Conducted Internet research, Distributed mails, managed a multi-line phone system,and processed expense/purchasing, meal charges, weekly invoice reports.

Secure level arrangements.

Created flow charts and PowerPoint presentations, typed, faxed and copied professional correspondence.

Developed a highly effective system for tracking the budget and petty cash.

Procured office supplies and maintained supply inventory.

Typing letters and other documents.

Updating records using computer database and spreadsheet software.

Answering the telephone and dealing with enquiries.

Making appointments and keeping diaries.

Taking minutes at meetings, possibly using shorthand.

Dealing with incoming and outgoing post.

Drafting letters and other documents.

Photocopying and printing.

filing.

Reference: Shukri Abdul Shafi (Sr. Project Manager)

Mob: 053*******

Abdul Munaem Moosa (Infrastructure Manager)

Mob: 050*******

EDUCATION

Bachelor of Commerce (Computer Application)

Kakatiya University (2012)

Warangal,Telengana,India

Intermediate

SR N.V.B Junior College (2008)

Warangal, Telengana, India

High School

SR National High School (2006)

Warangal, Telengana, India

PROFESSIONAL ENHANCEMENTS

Microsoft Certified Professional in 2012 Enterprise Server Edition

Cisco Certified Network Associate

Cisco Certified Network Professional

MCITP Windows 2008 Server

SOFTWARE SKILLS

Proficient in MS Office (Word, Excel, Outlook, PowerPoint, Access), Photoshop,

PERSONAL DETAILS

Date of Birth: 05 April, 1990

Address: 3-1-377,New Raipura, AP

Language Known: English, Hindi,Urdu.

Location Preference: Saudi Arabia

CHARACTER REFERENCE

Available upon request

I certify that to the best of my knowledge & belief that this curriculum vitae correctly describes my qualifications, my experiences & myself.

ATEEB AHMED IQBAL

(Applicant)



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