Name : Zaineh Mousa Oriqat

Born in kuwait

OBJECTIVE

Executive assistant position allowing for parlay of demonstrated organization, customer service, communication, and project management skills proven by 7 years of successful, profitable self-employment.

SKILLS SUMMARY

Project Management

Report Preparation

Written Correspondence

General Office Skills

Customer Service

Creating MIS

Financial Reports

Front-Office Operations

Professional Presentations

COMPUTURE SKILLS

MS-Office : Word

Advanced Excel

Power point

Outlook

Photoshop

MS-Office Visio

Access

LANGUGES

Arabic: Fluent - Read, Write and Speak

English: Fluent -Read, Write and Speak

PROFESSIONAL EXPERIENCE & EMPLOYMENT HISTORY

November 2008-2011: Tender officer at (shocair) Arab medical scientific alliance

Office Management

Handled key issues related to senior member's activates, tasks and clients

Managed tasks for preparing Board of Directors meeting

Follow-up on progress of each assignment through to completion; Re-assign as necessary.

Liaison between all impacted departments to ensure proper communications

Office Correspondence.

Diary service for the manager

Organizing meetings-Scheduling+ preparation of agenda

Recorded Minutes of meetings and distributed them

Provided full administrative support to the Project Directors, Project team, and clients

Handled the inventory and requisitioning of supplies adhering to a limited budget.

Handling all kind of request and updating the register accordingly

Devise and maintain extensive filing system and corresponding cross-referenced list

Preparation of presentations

Arranging transport for the Senior Staff

Liaising with Real Estate companies to arrange the permanent accommodation for clients and senior staff.

Maintaining client’s files.

Arranging conferences at various venues and travel itineraries

Development of administration template (requests, voucher, cash reimbursement forms)

Supporting in the clients and Project Management Team to get all the IT and & admin requirements ready.

Accounts

Managing financial and administrative tasks

Preparation and up dating invoice register (Hotel- Car rental-Travel booking)

Maintained monthly reports and distributed them on a regular schedule

Arrange for payment of invoices prior to manager’s signature for approval

Handling office petty cash flow.

Handling all the Cash Payments.

Prepare required registration forms and process payment of related fees.

Follow-up with Accounts Payable Department to ensure invoices are paid on time.

Client Enquiries

Updating the rotation roster (Client).

Movements reports (Clients).

Preparing and controlling processing banks & embassies, government authority’s correspondence requested by Clients.

January 2011 - 2014: HR office manager at Samsung electronic Levant

Preparing correspondences

Mail Management

Preparation of presentations

Classification and filing of all business documents

Preparation and following up statements of accounts ( Revenue / Expenses)

Recovering debts

Preparing the Monthly invoices

Preparing the Monthly Revenue Report

Preparing the Monthly Expenses Report

Preparing Profit & Loss Report

Handling office petty cash flow

Evaluating the foreseen and realized budget

Handling Cash / Cheques deposit in the Bank

Coordination with Head Office

Following up and updating Clients Register

Maintaining phone inquiries/ customers

Handling payroll and health insurance

Maintaining all employee files and records

Monitoring holiday and sickness reporting and recordkeeping.

Preparing Staff roster

Assisting in the preparation and implementation of HR Policies and Procedures.

Handling front office and reception duties.

Arranging conferences at various venues and travel itineraries

Operating a multi line telephone system

April 2015 - 2016: Executive Secretary at AL-Nahar International Company

April 2016 - 2017: Executive assistance at HR Department in combined groub constracting

Issuing tickits

Dialing with ooredoo & zain company

Handling meeting

Arrange interview for DCEO

October 2017-till now : office manager at combined groub constracting for the general manager

EDUCATION

Higher School – Jordan

Management Information System (MIS) – Hashmite university– Jordan

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