Administrative Assistant Microsoft Office
Resume:
THERESA MCCULLOUGH
Executive Assistant
Linkedin.com/in/theresamccullough
***************@*****.***
Experienced administrative leader providing support services to executives to assist in the fulfillment of the company's
business objectives.
KEY SKILLS:
Complex calendaring FileMaker Pro
Travel coordination Concur
Document drafting Microsoft Office
Office management Google Apps
Event management Salesforce CRM
WORK EXPERIENCE:
PRO*ACT - One of the largest fresh food supply chain management national networks in the US, with over 50 members and over 70 distribution centers servicing North America.
1/2015 – Present
Executive Administrative Assistant to COO and VP of Sales
●Relieved Chief Operations Officer and the VP of Sales of administrative functions in order to preserve their time for executive level responsibilities.
●Planned and coordinated internal and external meetings.
●Created and handled confidential and time sensitive material, prepared routine correspondence including letters, memoranda, and reports.
●Booked travel and accommodations for up to 200 people for off site company training events.
●Managed expense reports for the COO and operations team.
●Produced Minutes for company board meetings.
●Acted as the FreshTech CRM Administrator.
California American Water Company - A Supplier of drinking water for some of California’s largest counties, specializing in treating and releasing wastewater.
8/2014 – 4/2015
Administrative Support (Contract)
●Relieved the administrative functions of the production and distribution manager to increase the time available for them to perform their responsibilities.
●Composed memos, transcribed meeting minutes, and researched and created presentations.
●Posted and released purchase orders, closed work orders, and reconciled AP using SAP.
●Used SAP to prepare and monitor expense reports.
●Managed the office, procuring supplies, monitoring facilities and coordinating special events.
Defense Language Institute - A branch of the Department of Defense educational and research institution, consisting of two separate entities which provide linguistic and cultural instruction to the DoD.
10/2009 – 3/2013
Executive Administrative Assistant
●Provided administrative and business support to the Dean of one of the largest schools at the institute, as well as supported professors and other senior management.
●Managed the Dean’s complex calendar of meetings, teleconferences and international travel.
●Optimized relations between management, human resources and staff serving as liaison between all departments.
●Supervised three administrative assistants.
●Streamlined the payroll administration process saving the department over 200 hours in labor each year.
●Implemented a color-coded/numeric filing, saving time by improving efficiency.
●Planned and executed large on and off-site events for executives, military personnel and civilians.
●Maintained instructor database and course enrollment data across all military departments.
●Generated and distributed reports and spreadsheets to be used in presentations at executive meetings.
Defense Manpower Center - The Monterey branch serving under the Office of the Secretary of Defense to collate personnel, manpower, training, financial, and other data for the Department of Defense.
4/2008 – 9/ 2009
Executive Administrative Assistant
●Supported the senior manager of the data management department by providing both administrative and personal assistance.
●Managed the office budget including AP/AR, inventory control and created expense reports.
●Prepared material for meetings - reports, new policies, class scheduling logistics, charts and tables.
●Performed calendar management, arranging international travel, meetings, and personal appointments.
●Coordinated national household relocation for incoming and outgoing instructors and students.
●Drafted and proofread interdepartmental correspondence including contracts, memos, and emails.
Defense Language Institute - A branch of the Department of Defense educational and research institution, consisting of two separate entities which provide linguistic and cultural instruction to the DoD.
4/2007 – 7/2007
Executive Administrative Assistant
●Managed the busy calendars of the two Deans of the School of Continuing Education and provided administrative support to a staff of ten.
●Represented the Deans in their absence by communicating with all levels of personnel.
●Seamlessly performed heavy calendaring, scheduling, and travel coordination for 5 managers.
●Enhanced communication between departments and the office of the Dean, fostering a sense of teamwork and collaboration.
●Designed and maintained a filing system and procedure for the employee records.
●Drafted correspondence, meeting agendas and took meeting minutes.
●Developed and revised templates and contracts to match changing departmental needs.
Defense Language Institute, 2006 – 2007
Medical Records Assistant
Defense Language Institute, 2004 – 2006
Scheduling Administrative Assistant
San Benito County Clerk, 2002 – 2004
Administrative Assistant
Apple One Employment, 2000 – 2002
Executive Administrative Assistant
PROFESSIONAL DEVELOPMENT:
Gavilan College, Gilroy, CA – 2012
Medical Office Procedures and Transcription Certification
West Valley College, Saratoga, CA – 2002
Microsoft Office Suite and Access Certification
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