Executive Assistant

A R L E N E B E L L F I E L D

* * ** ******* ***** • OXON HILL, MD 2 0 745

PHONE: 5 7 1 . 251.4 006

Email: ac3awg@r.postjobfree.com

SUMMARY

Resourceful and reliable Administrative Executive Assistant with over 18 years of experience at the senior management level. Skilled in providing administrative services for top level executives including association president, vice president, executive committee, board of directors and state association executives. Organized, quick learner, professional and receptive. Goal to accurately and efficiently improve administrative processes.

EXPERIENCE

1999 – 2017 Petroleum Marketers Association of America Arlington, VA Executive Assistant

Administration – Provided top level administrative support to executives. Communications (liaison) via email correspondence, phone and onsite contact. Prepared, created and edited a variety of documentation including letters, memos and minutes. Created powerpoint presentations, excel spreadsheets and brochures. Confidential file management, assisted with auditing, mail and a variety of office operations.

Meeting/Event Planning - Coordinated large and small-scale meetings throughout the U.S. Hotel contract negation, proposals, room blocks, rooming list, meeting room set-up and BEO’s.

Meeting preparation - prepared documentation, assembled meeting packets, room set-up/breakdown and dictated minutes.

Accounting – Strict confidentiality while maintaining association’s bank and investment account statements/info, credit card charges and files. Also maintained confidential account information for upper level executives and their companies. Managed PCI Compliance.

Office Management – Equipment/computer inventory, researched and signed vendor leases and contracts. Office supply ordering and inventory. EDUCATION

T.C. Williams High School – Alexandria, Virginia

High School Diploma

Phillips Business College

Certificate in Business Administration

Petroleum Marketers Leadership Institute

Certificate of Course Completion

COMPUTER SKILLS

Proficient in Microsoft Word, Excel, PowerPoint, Publisher & Outlook Email/Calendar.

References: Daniel Gilligan 202-***-**** Dawna Leitzke 605-***-****

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