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Accounts Payable Accounting

Ashburn, Virginia, United States
January 26, 2018

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Tonya Jackson


Business Support professional with over 10 years of experience in project management, contract management, reporting and analysis. Talented at working with colleagues, senior leadership and customers to provide excellent operational support. Technology Snapshot: MS Office (Access, Excel, PowerPoint, Word, and Outlook), ADP, PeopleSoft, SAP, Quickbooks, Deltek Costpoint, Time and Expense, Cognos, Share Point, and Internet research.

Expense & Payment Processing

Billing & Invoicing

Project Management

Funds Procurement

Client Relationship Management

Program Management

Compliance Management

Financial Analysis & Accounting

Contracts Management

Process Improvement

Roll out of processes and documentation

AP/AR Master Tracker Management

Record Management

PO & Invoice Management

General Ledger Reconciliation

Data Analysis

Audit Support

Professional Experience


Ashburn, VA 08/2017-Present


Full cycle account payables


Herndon, VA 2/2015-12/2016

Senior Account payable – Consultant

Review batches of invoices entered into system

Audit for proper general ledger coding, job cost coding and approvals

Review for correct matching of invoice to purchase order, service order or contract

Review all required payment schedules attached to invoices for accuracy

Verify that all checks match the vouchers prior to sending for signature

Transmit positive pay file for all checks processed

Process new vendor set ups and verify correct vendor TIN’s

Reconcile weekly check runs

coordinate and communicate with the purchasing director to maintain clean and accurate accounts payable and purchase order data

Provide assistance to corporate accountants and staff also provide training to all field personnel as needed

Answer offsite personnel inquiries regarding check status, proper coding and procedures

Track all outstanding legal invoices

Review invoices for proper approval and matches to back up and schedules

Direct the accounts payable lead in reconciliation of the American Express and corporate Visa purchasing cards

Initiate monthly wire transfer for designated vendors


Reston, VA 8//2013-2/2015

Program Budget Analyst – Consultant

Complete work request, review purchase requisitions, process purchase request forms ensuring all requests fall within scope of budget, prepare of accruals

Track and schedule financial budgeting and forecasting to develop expense projections and labor forecasts.

Generate reports detailing expenditures, disbursements, and obligations, verifying each line of accounting and analyzing major drivers in budget variances.

Track the allocation and obligation of funds, program commitment and contract deliverables

Budget information is correct and consistent with previous/current budget submissions, and provide a draft to the respective government lead for review/approval

Researches, analyzes, monitors and evaluates obligations and expenditures in relation to the budget cycle and available funds for a major agency component. Provides trends and recommendations regarding findings to division director

Program/budget interface/liaison support on budget, and execution issues, and interpret budget guidance for applicability to budget submissions and to ensure compliance of policies and directives Audited and processed employee's and consultants travel and expense reports ensuring they were in compliance with FAR, (FTR)Support the development and maintenance of the overall program/budget coding structure

Provide detailed data to the director, as required, to ensure the Division is operating within budget; overseeing the work of the section which may directly impact the efficient operations of the Division


Fairfax, VA 2/2012 – 8/2013

Senior Billing Analyst -Consultant

Prepare and review monthly reports used for client invoicing

Generate accounting-related reports for account teams, agency and outside use

Responsible for processing monthly clients billing running billing reports to use to review/approve the billing and running various budget report used by account teams once billing is complete

Ensured billing is completed in a timely manner and within client billing deadlines

Completed all necessary billing back-up as required by the client.

Maintain proper documentation for all billing, transfers & write offs

Obtain proper approval/documentation for all write offs.

Run weekly budget reports used by account teams

Performed all accounting activities for all department, entering expenditures and revenues ensures that all transactions are properly coded, approved, signed, and documented creates journal entries of cash receipts, including cash applications/cash posting, electronic transfers, credit card payments, monies from debit cards machines and cash registers

Interfaced with contracts administrators, Program Managers and financial Analysts to discuss and resolves program cost and billing issues

Maintain financial records and files of Republic Service

Performed business to business collection to collected on outstanding balance and run, review ageing reports

Support financial statement audit process, which includes working closely with finance and accounting personnel to compile records, source documents, and audit trails, and prepare audit support documentation


Fairfax, VA 2/2011 – 2/2012

Accountant – Consultant

Responsible for conducting research and updating vendor files, activating or deleting individual files

Verified payment accounts, entered information into SAP accounting system to ensure printed checks and contact with customers

Assisted payroll preparation by calculating time details and other duties

Provided reporting and analysis on accounts payables and some payroll

Knowledgeable and skill to maintain funds control and accurate reporting of accounting data through automated systems

Ensured SOX compliance for contracts and supporting documentation

Assisted in review and control of accounting procedures, data and reports within a complex, operating level accounting program

Maintain contract pay files and ensure payment package are complete prior to providing to finance for payment. These step include identifying appropriate paying station; transmission to paying station; adjusting available balances in tally sheets; and verification of payment in the entitlement system after payment made


Herndon, VA 2/2007 – 2/2010

Senior Accounts Payable/Close Out Specialist

In-depth knowledge of Deltek Cost point, Cognos

Reviewed and distributed invoices to project managers or appropriate departments for approvals

Coded invoices with correct project/account numbers and generated AP invoices in deltek cost point systems

Prepared prepayment edits report and performed the weekly check-run to pay invoices in a timely manner

Communicated with vendors and answered inquiries from both vendors and project managers within the company

Ensured adherence too corporate, accounting and GAAP compliance standards

Identify problem payment and correct through reconciliation efforts. Reconciliation requires research and analysis in Accounting and Financial Systems; as well as historical data available from the payment and contracting files.

Checklist preparation and desk audits of contract files identified for closeout

Confirmation of receipt of products/services, vendor releases

Confirmation of invoices, payments and balances

draft closeout correspondence, closeout reports, closeout tracking documentation, and monthly closeout progress reports


Reston, VA 6/2006 – 2/2007

Accounts Payable Specialist – Consultant

Responsible for conducting research and updating vendor file, activating or deleting individual files

Verified payment accounts, entered information into systems to ensure printed checks and contact with contact with customers

Assisted with the Procurement Process Full Cycle Accounts Payable

Assist with accruals and reclassify of GL accounts when needed and other duties when needed

Conducted research on payment errors due to error in the data entry

Support internal and external customers of Defense Finance and accounting service Defense agencies, DOD, Military Departments, non DFAS as needed

Utilized processional accounting and audit skills to maintain oversight for implementing appropriate laws, directives, and regulations of internal control programs and procedures

Also ensure compliance with internal procedures and DAR/FAR government regulations

Participated in audits and interfaces with auditors to ensure understanding of financial data, methodogy, and applicability under appropriate regulations

Assist with month-end close and monthly reconciliation procedures

Assist in the analysis of accounts and recommend preparation of adjusting journal entries

Assist in validating adjusted entries to ensure financial statement and account balance data is accurate

Lead or Assist Accounting Manager with all system enhancements testing and implementation efforts and or procedures to increase efficiencies within Accounts Payable


Dulles, VA 10/2005 – 6/2006

Senior Payroll Analyst – Consultant

Handled responsibilities of processing tax deposits and quarterly tax return as well as balance mater payroll

Performed the tasks of preparing and filling various bi-weekly, monthly, quarterly, and annual reports

Responsible for importing and exporting report from the accounting and payroll computer programs for further processing

Support the design and documentation of processes that utilize payroll and personal data in the management of payroll budgets.

Handled the tasks of updating and maintaining personal payroll files and database of employees

Performed responsibilities of assisting employees, supervisors, and timekeepers with database training, payroll issues, and requests for payroll information on a regular basis

Handled the tasks of identifying payroll discrepancies and processes necessary corrections

Performed the tasks of reconciling payroll account balance like benefits, time sheets, and wage attachments to maintain accurate account balance

Responsible for preparing documents like ACH transfers, retirement plan transfers, verification of employment and salary for reference

Reporting information and resolves staff payroll problems in coordination with the Finance/Accounting Department participates in budget preparation and mid-year budget revisions

Assist in the computation and documentation of work-year and payroll requirements to support operation plans, programs, objectives, and budget requirements; develop manpower-costing methods and budget exhibits; monitor work-year and payroll execution, and assist in developing recommendations and utilization

Support the management of payroll funds to include; supporting the formulation of payroll; the establishment of projections for payroll execution and budget estimates; supporting financial analysis; and supporting the development of payroll formulation reports as required to meet management needs


Bachelor of Arts, Accounting, Stratford University College, Falls Church, VA

(Expected 2016)

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