Executive Assistant Vice President

Frances Dolan

**** ******* ******

New Hyde Park, NY 11040

Email: ******@***.*** / Phone: 516-***-****

EXECUTIVE ASSISTANT: FRANCES DOLAN

OBJECTIVE: EXECUTIVE ASSISTANT/ADMINISTRATOR ASSISTANT

Summary of Skills and Qualifications:

Over 20 year’s experience as Corporate Executive Assistant

Team Player, being part of a team as well as working independently.

Self-motivated, focused, self-starter who enjoys learning and taking on additional responsibilities

Work well with people of all levels and multicultural environment

Able to work with minimum supervision. Maintain a strong rapport with management, colleagues and clients.

Experience:

2012: Executive Assistant/Part Time Consulting, Lockheed Martin, Uniondale, NY

Provides support to Sr. Program Manager-Transition Team on the Uniondale office

Meeting coordination, scheduling of conference calls and overall calendar management

Type correspondence, memos and presentations, prepare presentation and meeting materials

Manage confidential material

Prepared/edit PowerPoint presentations

Maintained spreadsheets in Excel

Add/maintained SharePoint files for the team

Generate expense reports; purchase orders

Arrange all aspects of travel, keeping executive’s travel profile up-to-date, manage approvals for any travel, and arrange flights, hotels, and cars

Arranged catering for luncheon/dinner meetings

Coordinated Weekly Agendas and send to the committee prior to meeting

Review Time Management System known as “eTime”for Management Team

Perform administrative support duties for various VP’s and Senior Directors

2007–2009: Executive Assistant, Broadridge Financial Solutions, New York, NY

Provided support to General Counsel & Vice President

Managed calendar, scheduling senior level meetings for General Counsel; Vice President

Making sure the General Counsel; Vice President is prepared for all meetings

Drafted correspondences and managed confidential materials

Maintained file contracts

Tracked, processed and reported invoices in a timely manner

Coordinated travel arrangements for domestic and international travel

Processed expense reports; purchase orders

Arranged catering for luncheon and dinner meetings with management & visitors

Prepared/edit PowerPoint presentations

Created organizational charts, maintained spreadsheets in Excel

Frances Dolan

2003–2006: Executive Assistant, Northrop Grumman-Defense Contractor, Bethpage, NY

Provided support to Vice President

Managed inboxes, calendars, coordinated meetings/conference calls, schedule meetings, print and distribute relevant material prior to meetings

Preparation of complex, international and domestic travel arrangements

Coordinated committee meetings, conference calls and global video conferences

Handled invoices and expense reports ensuring that all are paid on time

Handled extremely confidential and proprietary information with utmost discretion

Prepared and coordinated government correspondence with Defense Contract Management Agency - DCMA; Defense Contract Audit Agency – DCAA

Preparation and printing of all relevant materials for meetings, room bookings/venues and audio/visual facilities as required

1995–2003: Executive Assistant, Canon U.S.A. Inc. Lake Success, NY

Provided support to Vice President

Coordinated and drafted correspondence and presentations using MS Word, Excel, and PowerPoint

Coordinated travel, entertainment and transportation arrangements for VP

Assisted in translating for the Canon Americas

Assisted with organization of meetings and events including location, set-up, catering

Maintained yearly budget, screen and direct incoming calls and emails

Enter PO’s and processed invoices

Languages:

Spanish, Italian, reads and understands Portuguese

Community Service:

Doe/Elks Club, member of the Board, New Hyde Park, NY

Albertson Ladies Auxiliary of V.F.W. Post 5253, present on the Board

Ladies Auxiliary NHP Fire Department, Past President of the Board, New Hyde Park, NY

Cellini Lodge No. 2206 (order sons of Italy in America), New Hyde Park, NY

The Homemakers of New Hyde Park, NY

Leisure Club of New Hyde Park, NY

The Irish American Society of Nassau, Suffolk & Queens, Inc., Mineola, NY

The Ronald McDonald House of Long Island. Translator (present) New Hyde Park, NY

Education:

Executive Assistant, Katharine Gibbs School, Melville, NY

Bachelor of Arts, Saint Vincent of Paul, Honduras

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