Executive Assistant Project Manager

LEONIE D. WILLIAMS

** ****** ******, **********, ** 11701

631-***-****, *******@*******.***

Qualifications Summary

Project Manager with 6 years’ experience in social service and government contracts management.

Accomplished executive assistant offering 23 years of administrative experience reporting to a CEO and other top executives.

Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

Proficient user of MS Office (Word, Excel, PowerPoint, and Outlook).

Professional Experience

Executive Assistant, 2013 to 2017 Women In Need, Inc. New York, NY

Reported to Chief Operating Officer providing full range of administrative support services.

Provided full range of administrative support services to Chief Operating Officer and the Senior Management Team (SMT)

Managed Chief Operating Officer’s scheduling, communication and travel coordination

Drafted original and routine correspondence for Chief Operating Officer’s signature

Managed deliverables to the Chief Operating Officer and provide any necessary reporting

Created and edited presentations, documents and reports for the Chief Operating Officer as required

Lead or participated on project teams related to a range of operational matters

Planned, prepared materials for, and help lead bi-weekly Management Team meetings

Managed Management Team calendar, plans, and action items

Provided assistance to the Chief Operating Officer for meeting preparation and events

Supported the Chief Operating Officer’s participation in staff meetings, departmental meetings, Senior Management Team meetings, and Board of Directors meetings; took notes and followed up on action items related to these meetings

Maintained appropriate document filing systems, and ensured compliance with records retention procedures

Answered screened and routed incoming phone calls

Project Manager, 2007 to 2013 Selfhelp Community Services, Inc. New York, NY

Responsible for managing the continuous improvement of quality, risk management and corporate compliance projects, including tracking contracts, policy and procedure development, managing insurance, collecting and analyzing data and educating staff.

Developed and oversaw contract management procedures for contracts, amendments and discretionary grants

Managed all contract files in paper and electronic formats. Contract files include but are not limited to: Administrative Contracts, Government Contracts, Vendors, Government Grants, and Property Leases. Ensured that information is accessible to appropriate staff

Ensured that each contract file is up-to-date and meeting contractual agreements, regulatory and organizational requirements

Facilitated and served as liaison for requests from contractors including but not limited to contractors, city and state government grants

Communicated contractual changes and updates to the appropriate staff in a timely manner

Served as liaison to insurance broker regarding schedule of insurance, insurance certificates and occurrence reports

Oversaw the annual review of policy and procedures. Assisted in the development and conducted staff education related to the quality management program and emerging issues

Participated on internal and external committees that are aligned with the scope of the Quality Management program

Prepared reports and updated management staff on organizational Quality Management issues and contract

Executive Assistant, 1987 to 2007 Selfhelp Community Services, Inc. New York, NY

Reported to executive vice president/chief executive officer and the executive director/chief operating officer provided full range of administrative support services.

Provided full range of administrative support services to executive vice president and director

Composed and typed correspondence from verbal direction or from knowledge of agency policy and/or procedures

Initiated response to routine and confidential correspondence, typed reports and proposals for administrative staff as requested

Directed preparation of notices, preparation and filing of legal documents with government agencies to conform with statutes, also directed preparation of minutes and resolutions for board of directors and director’s meeting

Acted as custodian for most agency documents and records

Maintained highly confidential files involving performance evaluation ratings

Communicated with clients, funders, board members and directors at other agencies

Handled and sorted incoming and outgoing mail

Answered screened and routed incoming phone calls

Education & Training

Duff Business College, St. Andrew, Jamaica, W.I.

Certificate in Business Administration

Clarendon College, Clarendon, Jamaica, W.I.

Diploma

REFERENCESAvailable upon request.

Contact this candidate