Executive Assistant Microsoft Office

Joanna Lindamore

EXECUTIVE ASSISTANT

Baltimore, MD

***********@*****.*** - 717-***-****

Authorized to work in the US for any employer

WORK EXPERIENCE

SNR EXECUTIVE ASSISTANT

CurePSP Inc - Timonium, MD - October 2015 to August 2016

• Liaise between Pharmaceutical Companies and PEP

• Research Pharmaceutical companies and Specialist individuals online (especially on social media) to identify new leads and potential new markets

• Contact potential clients via email or phone to establish rapport and set up meetings

• Plan and oversee new marketing initiatives

• Attend conferences, meetings, and industry events

• of CEO's Calendar

• Travel Management, International and Domestic

• Daily maintenance of CEO's calendar by scheduling meetings, establishing appointment priorities, or rescheduling/refusing appointments and/or invitations to meet changing priorities

• Update/Maintain shared calendars for CEO of the Patient Engagement Program and Senior Director of Clinical Research

• Facilitate smooth communications between CEO, other executives, managers and Board Members

• Proofing correspondence for a wide variety of both external and internal parties

• Maintain the CEO and team's office and accounting records, monitor, review and approve standard expenditures to ensure activities are conducted within established budgets

• Assist with running the Monthly Departmental Budget meeting, identifying indirect and direct costs and re- classes

• Process expense reports for the team, using Concur for both Domestic and International travel

• Update SOW's, code invoices and create PO's for payment

• Plan team off-sites and other events, directly dealing with vendor contacts and negotiating contracts and services rendered

• Researching, prioritizing and following up on issues and/or concerns; determining appropriate course of action and response

HOME MAKER

- February 2011 to October 2015

RAISED MY CHILDREN

Executive Assistant

QBE Insurance - London, Greater London - October 2008 to February 2011

• Received and screened telephone calls, letters, and / or visitors. Answered routine questions and furnished information to save executive's time.

• Managed 3 C-Level Executive's schedules to ensure that deadlines are met and requirements for upcoming meetings and events are prioritized.

• Managed all aspects of Client meetings and serves as the point of contact for the client's representatives. This includes establishing itineraries/agendas, communicating meeting information to all attendees, developing presentation material, managing meals, and managing onsite needs before, during and after meetings.

• Coordinated and arranged all aspects of business travel International and Domestic, including itinerary management and planning, and confirming/adjusting travel arrangements as required.

• Prepared complex correspondence, reports and presentations using various software packages.

• Communicated instructions to various individuals and / or departments and furnished and obtained information from other key management personnel.

• Management of monthly executive report of operational activities and results.

• Attended weekly and monthly operational meetings, prepares meeting agenda, coordinates attendance, records minutes, and manages follow up / action items for General Manager and other attendees.

• Organized and maintained files of principle's correspondence and records following up on pending matters.

• Independently responded to letters and general correspondence of a routine nature.

• transcribed dictation of a highly confidential nature.

• Prepared routine letters and memoranda for executive's signature.

• Organized and expedited flow of work through the executive office. Initiates follow up action.

• Created KPI reports for VP

• Created and Managed expenses.

Executive Assistant/Office Manager

Lancaster Office Cleaning Co. - London, Greater London - September 2005 to October 2008 Coordinate extensive domestic and international travel and itinerary preparation for Head of Finance, Director of Financial Affairs and 2 Divisional Managers

Work with CFO’s team monthly on expense statements

Manage and direct incoming client calls and emails to appropriate line of business

Handle highly confidential information daily in a timely manner

Coordinated across levels of support within Finance to prepare organizational events, i.e., Brown Bag Lunches, Lessons Learned Seminars and other team events for over 100 employees

Coordinated meetings in office and overseas via teleconference and/or Skype

Negotiated contracts with vendors and consultants

Facilitated monthly budget meetings with Finance and Accounting departments

Maintained department heads personal financial accounts, as well as his office personal records

Recruited and interviewed potential administrative candidates

Acted as Finance managers go-to person to coordinate and resolve all administrative needs EDUCATION

Associates of Arts

Enfield College

2001

Bachelor of Science in Criminology

ICI University

SKILLS

ARRANGEMENTS (10+ years), TRAVEL ARRANGEMENTS (10+ years), 60 WPM (10+ years), ACCESS

(10+ years), CALENDAR MANAGEMENT (10+ years), Management (5 years), Excel (10+ years), Powerpoint (10+ years), Quickbooks (5 years), Reports (10+ years), Accounts Payable (8 years), Accounts Receivable (8 years), Filing (10+ years), Data Entry (10+ years), Dictation (10+ years), Shipping And Receiving (5 years), Networking (10+ years), Organizational Skills (10+ years), Office Management (5 years), Proofreading (5 years), Contract Administration (5 years) ADDITIONAL INFORMATION

SKILLS

Organized, Efficient, Detail orientated, Meeting Minutes, Short hand, Team Player event planning and coordination, Excellent Communication Skills, Calendar management, Travel arrangements, proficient in all Microsoft Office software; including Word, Outlook, Power Point, Excel, Access, Publisher, QuickBooks (2015), cognitive thinking and management of organizational goals. Average typing speed 60 wpm

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