Administrative Assistant Microsoft Office
Resume:
Eve Galewitz
Orange, Connecticut 06477
Mobile: 203-***-****
Email: ***********@*****.***
TEMPORARY ASSIGNMENTS
Corporate Supply Chain, New Haven, CT September 22, 2016 – October 14, 2016 Yale New Haven Health System
Office of Executive Director of Corporate Supply Chain Sr. Administrative Assistant
Arranged meetings for Executive Director using Outlook calendar system
Arranged for conference rooms for internal meetings on the YNHH campus
Prepared expense reports for the Executive Director
Organized files
Stamford Hospital, Stamford, CT June 28, 2016 – July 29, 2016 Office of the Chief Medical Officer
Executive Assistant
Assisted the Chief Medical Officer, Senior Researcher & Director of Operations
Organized calendars and arranged meetings
Prepared expense reports and invoices
Organized files
Assisted in preparation of materials for committee meetings
Interacted with hospital staff to obtain necessary documentation for meetings, projects or billing PERMANENT
Zeisler & Zeisler, P.C., Bridgeport, CT November 2016 – September 2017 Corporate Law Firm
Legal Assistant – 3 Attorneys
Real Estate, Bankruptcy, General Litigation
Provide assistance in document production and editing
Online state court filing
Transcribe and enter attorney time to Juris System
Reception assistance
Weil, Gotshal & Manges LLP, New York, NY April 2006 – June 2016 Corporate Law Firm
Legal Administrative Assistant – Litigation Partner and (8) Associates Legal Administrative Assistant - Real Estate Sr. Associate Legal Administrative Assistant - Banking & Finance (5) Associates Legal Administrative Assistant - Business Finance and Restructuring (2) Partners (20) Associates over 8 years
Provide assistance in document production using full complement of Microsoft Office software and other computer programs.
Schedule meetings and conferences for attorneys, clients, and other counsel
Organize travel arrangements
Prepare expense reports and invoices
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Input daily and monthly attorney activity to database for billing purposes
Organize records of documents for storage
Provide telephone coverage for team of attorneys in conjunction with other Administrative Assistants
Individual projects as assigned by attorneys
W. R. Berkley Corporation Greenwich, CT February 2004 – March 2006 Insurance Holding Company
Executive Administrative Assistant
Provided administrative support to: Senior Vice President of Insurance Risk Management, Senior Vice President of Alternative Markets; and President of Berkley International division including: telephones, correspondence, expense reporting, domestic and international travel arrangements and conference calling
Oversaw contract status to insure compliance
Created and maintained filing system for contracts
Maintained database system for contracts
Assisted in preparation of materials for executive training seminars
Reviewed, analyzed and reported on participant’s responses following management seminar Cohane Rafferty, LLC. – A Lehman Brothers Company, White Plains, NY May 1996 – February 2004 Investment Banking & Financial Services (Firm Closed) Executive Administrative Assistant
Provided administrative support to two Managing Directors, two Analysts and five Salespeople in the Asset Brokerage & Trading department including: screening calls, word processing and expense reporting
Created, reproduced, distributed and maintained all marketing materials
Created and maintained extensive historical library of department transactions
Coordinated travel and conference planning
Database entry and maintenance
Coordinated and negotiated with office supply vendors
Oversaw summer intern staff
Alliance Capital Management (AllianceBernstein), New York, NY February 1990 – May 1996 Investment Banking & Financial Services
Administrative Assistant
Alliance Capital Management International & Institutional Marketing Department
Assisted in preparation of marketing materials & presentations
Created and updated graphs and spreadsheets
Coordinated international travel arrangements on a regular basis
Provided word processing
Assisted in maintaining and providing marketing materials to domestic and international wholesale fund distributors
Responsible for updating and maintaining files
Assisted in producing quarterly newsletter
Helped prepare responses to requests for proposals
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Russell Reynolds Associates, New York, NY September 1988 – January 1990 Executive Search Firm
Administrative Assistant
Created profiles of executive candidates for meetings
Maintained calendar of search executives
Coordinated schedules of candidates with companies
Invoice preparation
Travel preparation for search executives
Assisted special events coordinator
Davis Polk & Wardwell LLP March 1987 – September 1988 Corporate Law Firm
Floater Secretary
Trusts & Estates Department
Transcribed legal documents
Create invoices for legal services
Made travel arrangements
Organized documents for record keeping
EDUCATION
Katharine Gibbs School, Norwalk, CT – Entrée Program for College Graduates Certificate of Successful Completion
State University of New York at Binghamton, Binghamton, NY Bachelor of Arts – History
COMPUTER SKILLS
Microsoft Office Package – Word, Excel, PowerPoint - Microsoft Outlook Adobe Acrobat Professional
Chrome River Expense Reporting / Juris
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