Executive Assistant Office/Coordinator

INNA SHAPIRO

New York, NY ***** 917-***-**** *******@*******.*** LinkedIn

SUMMARY OF QUALIFICATIONS

Accomplished Executive Assistant with 14 years of experience supporting senior executives.

Proven track record of easing the lives of top executives by effectively serving as a gatekeeper, coordinating meetings, organizing travel, preparing research, running an efficient office, and more.

Highly motivated, energetic, and confident with a strong work ethic and willingness to go above and beyond. WORK EXPERIENCE

First Spring Corporation, New York, NY 7/17-9/17

Executive/Personal Assistant to Affluent Family; President and CEO (Contract Position)

Provided executive and personal support for an affluent, reputable family as well as company’s President and CEO

Managed business and personal calendars; acted as a trusted liaison between the family and their personal and professional collogues; handled communication and completed special projects

Coordinated a Board of Trustees meeting; assisted board members; prepared meeting materials

Updated complex filing system as well as iCollect Art collector system

Handled highly sensitive and confidential personal documents The Nielsen Company, New York, NY 6/06 –6/16

Executive Assistant to the Director of Digital Media Executive Assistant to SVP of Tax

Managed exceptionally busy, ever-changing calendar. Coordinated internal client and personal meetings, press interviews, and speaking engagements. Handled confidential materials and information with tact and discretion.

Arranged complex and detailed domestic/international travel arrangements and logistics: visa/passport arrangements, housing, transportation, itineraries, meals, agendas, and entertainment.

Reduced company travel expenses by identifying and booking the most cost-effective travel itineraries. Tracked marketing budget. Prepared and Reconciled expense reports, check requests, and work-related reimbursements.

Managed meeting logistics, including: booking and preparing rooms, creating and preparing meeting materials, ordering and organizing catering, and welcoming external guests.

Maintained a database of crucial dates and interests of all clients that organized information such as their interests, preferred restaurants, and hobbies.

Maintained client relationships; provided clients with administrative support and answered questions when needed.

Coordinated monthly Lunch-n-Learn office events to inspire health & wellness goals. Coordinated all staff activities such as social engagements and holiday celebrations. Credit Promotions Network, New York, NY 9/02 – 5/06 Executive Assistant to Founder and CEO

Coordinated very heavy business and personal calendar, scheduled meetings, filtered emails/phone calls, requested meetings, handled meeting conflicts, and prioritized issues.

Scheduled and arranged extremely frequent domestic and international air, hotel, and car travel for both business and personal endeavors. Typically involving multiple last-minute changes.

Reviewed invoices. Processed and reconciled all business and personal expenses on a weekly basis.

Assisted in planning corporate promotional and marketing onsite events. Efficiently handled multiple events per week; sourced and purchased promotional materials. Hired and managed part-time staff. Researched and reserved venues; tracked budgets; performed cost analysis and comparison.

Created annual calendar consisting of events, recurring meetings, and quarterly reviews.

Proactively followed through on projects to successful completion; often with pressing deadlines.

Performed all ordering for the company and served as sole vendor liaison. Maintained office-space and supplies.

Updated project schedules. Developed and maintained alert system for upcoming deadlines on incoming requests.

Expertly handled confidential information and projects with a sense of professionalism and discretion. EDUCATION

International Culinary Center, New York, NY 11/16

Professional French Pastry Arts; Internship at the Thomas Keller Restaurant Group (10/16-2/17) Fashion Institute of Technology, New York, NY 5/00 Fashion Merchandising Management, AAS

LANGUAGES / SKILLS

MS Office (Word, Excel, PowerPoint and Outlook), Concur, iCollect

Fluent in Russian

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