Executive Assistant Manager

DORINA GARCIA

**** ****** **., ***** ****, TX ***79 ************@*****.*** Cell: 832-***-****

SUMMARY:

Administrative professional with over 14 years of experience in the roles of Contracts Administrator, Executive Administrative Assistant and Office Manager.

Key Skills;

Strong work ethic with a high level of confidentiality, loyalty and trust

Highly detail oriented and well organized

Computer proficiency in Microsoft Office Programs (Word, Excel, Outlook, PowerPoint), QuickBooks, Adobe Writer, DocuSign, XRM

Excellent administrative skills

PROFESSIONAL EXPERIENCE:

Brunel Energy Inc. Houston, TX 5/7/2012 to 9/22/2015 Contracts Administrator

Lead and supported all aspects of contract management which included contract preparation, administration and execution: o Worked directly with the Sales and Recruitment team to mobilizing contractors o Reviewed rate proposals and client Purchase Order requirements to ensure accuracy o Ensure compliance with legal requirements, client specifications and government regulations o Approved all placement requests, including amendments, contractual changes or assignment extensions o Prepared and maintained contract documentation

o Facilitate acceptance by both parties and coordinate execution of contractual documents

Responsible for client specific accounts including – ExxonMobil, HESS Corporation, Marine Well Containment Company, Maersk, Rio Tinto (Utah Based), National Oil Well Varco

Utilized electronic documentation system for management of client and contractor required signatures

Maintained global database with required documentation for audit purposes

Participated in weekly compliance meetings to ensure all contractor information was current

Knowledge of various legal issues and ability to interpret details in contractor agreements

Trained employees in Utah office and supervised contract procedures, with periodic business travel to office location

Correspond on a regular basis with Brunel global entities

Prepared intercompany agreements with other Brunel entities Dagen Personnel, Houston, TX 11/7/2011 to 1/24/2012

Temporary administrative assignment, placed through staffing agency. Pipestream Inc, Houston, TX 10/3/2010 to 8/26/2011 Materials Management Administrator

Managed all purchase orders for the company:

o Reviewed requisition orders in order to verify accuracy, terminology and specifications o Prepared purchase orders and sent copies to suppliers and departments originating the requests using Intacct Software System

o Responded to customer and supplier inquiries about order status, changes and cancellations o Contacted suppliers in order to schedule or expedite deliveries o Compared prices, specifications, and delivery dates

Handled Document Control and maintained digital records (i.e. engineering data, drawings, etc.) for the company

Provided administrative support for executives, designers and engineers CMS Fleet, Houston, TX 10/1/2009 to 9/1/2010

Office Manager/Executive Assistant

Maintained Executive Managers Schedules/Calendars

Arranged travel itineraries; including flights, lodging, car services

Managed office inventory levels and ordered all office, kitchen supplies and catered events

Responsible for Executive Managers expense reports

Handled confidential and proprietary information for company officers

Receptionist for Executive Managers and guests

Maintain fleet maintenance accounts

Managed credit transactions and generated invoices from job tickets

Assigned with payroll responsibilities, ensuring payroll is accurately submitted, using ADP & Paycheck

Process expense reports and reconcile credit card statements for executives

Managed four support personnel schedules

Supervised accounting department

Managed payables & receivables, vehicle insurance and TWC account for company DORINA GARCIA

2842 Colony Dr., Sugar Land, TX 77479 ************@*****.*** Cell: 832-***-**** Tejas Research & Engineering, The Woodlands, TX 1/29/2001 to 8/31/2009 Office Manager/Executive Assistant

Maintained CEOs executive-appointment calendar

Scheduled all domestic and foreign travel arrangements as required for the CEO and engineering staff

Ensured special travel arrangements were met as required (i.e. Passports, special invites from Foreign Dignitaries, etc.)

Helped organize and plan special marketing events, to promote Tejas to potential clients

Purchased and maintained all office supplies

Performed patent searches, and maintained patent database, for specific product lines based on engineering input

Maintained Quality Records, and participated in Quality Audits (API and ISO)

Maintained training records for all employees

Domestic and International business travel arrangements MCA Communications, Houston, TX 4/22/1999 to 1/29/2001 Office Administrator (Contracted by Lucent Technologies & ExxonMobil)

Weekly payroll, inventory and timekeeping

Maintaining daily projects and customer contacts EDUCATION:

Southwest Texas State University, San Marcos TX 1991 – 1992 (Major – Education) Wharton County Community College, Sugarland, TX 1992 -1994 (Major – Education)

Contact this candidate