Office assistant
Resume:
JUDY EINSTOSS
Brooklyn, NY *1223
********@*****.***
www.linkedin.com/pub/judy-einstoss/12/4a/938
SUMMARY
Well-organized, conscientious Purchasing Assistant with many years of experience at a Fortune 500 company in Investment Banking Administration
Strong skills in increasing customer satisfaction
Strengths include excellent interpersonal skills, problem solving, adapting to change and office support skills
PROFESSIONAL EXPERIENCE
BARCLAYS (formerly LEHMAN BROTHERS), New York, NY 2008 - 2012
745 Seventh Avenue. New York. NY 10019 Purchasing Assistant
In addition to the responsibilities listed under Lehman Brothers, I approved timesheets, verified overtime hours in the attendance system and approved vacation requests for over 100 assistants. Tracked and uploaded assistants’ vacation days into the timesheet system. Monitored lateness/early departures, sick days and PTO’s.
Reported any attendance and overtime issues and generated overtime reports to the COO and Business Group Managers
Helped IBD HR with the review process including filing and distribution of confidential documents.
LEHMAN BROTHERS, New York, NY 2002 – 2008
745 Seventh Avenue, New York, NY 10019 Purchasing Assistant
Managed office supplies, stationery, business cards, announcements and other printed matter for entire Investment Banking division including branch offices for over 1,000 employees.
Reduced office supply expenses by 40% through tighter expense controls and inventory reductions.
Organized and established new supply ordering policies and procedures which significantly reduced expenditures while increasing office efficiency.
Improved waiting time on priority orders by working with vendors. Employees knew they could count on me to come through with rush orders.
Coordinated with Financial Controls in adhering to current departmental and firm-wide policies concerning supply ordering procedures and complying with cost-control methods.
Prepared and submitted purchase orders to vendors and monitored status when necessary.
Reviewed and approved supply requisitions to ensure compliance with firm and departmental policies.
Coordinated with staff and vendors concerning defective goods or shipping errors and ensuring issues would be resolved in a timely manner. Accepted supply deliveries and arranged deliveries to customers.
Created and managed a supply room for entire department. Performed inventory control as necessary.
Contacted suppliers to check on deliveries and resolve any issues concerning late deliveries and missing orders. Established excellent working relationships with vendors.
Provided mass electronic mail distribution services and interacted with senior management on deal announcements and other mailings to approximately 3,000 recipients globally
Created and maintained e-mail distribution lists using the E-Banker system.
Worked with recruiting yearly to provide new-hire supply kits to over 200 incoming analysts, associates and summer interns. Also provided new-hire supply kits to any new assistants or bankers.
Maintained and updated confidential filing and database systems. Assisted IBD HR with assigning temporary assistants and floaters. Assisted with distributing paychecks. Provided reception relief when necessary,
LEHMAN BROTHERS, NEW YORK, NY 2001 - 2002
790 Seventh Avenue, New York, NY 10019 Purchasing Assistant
Ordered office supplies for entire Investment Banking department in New York and branches.
In the aftermath of 9/11, we temporarily took over the Sheraton Hotel. We had to start from scratch which meant setting up a supply room as well as ordering new business cards, letterhead and envelopes for our department.
Worked with vendors to set up the bankers quickly with supplies, calculators and any special orders.
Had to recreate email distribution lists to be used for sending mass emails.
Worked closely with the hotel to ensure our supply deliveries went smoothly and that we had adequate space for a supply room as well as storage.
EDUCATION
Brooklyn College, Brooklyn, NY – Bachelors Degree (courses towards)
SKILLS
Computer: Microsoft Word, Outlook, Excel, E-Banker
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