Sylvia (Nina) Lubow

847-***-****

ac2d4p@r.postjobfree.com

TEMPORARY EXPERIENCE:

Messina Group Temporary Agency

Transaction Coordinator – Coldwell Banker 05/17 – 06/17

Uploaded & processed real estate documents and created transactions in electronic storage warehouse.

Responsible for reviewing, auditing and uploading documentation for proper placement in the system

Created and managed transactions in operating system

Sent communications to Sales Associates regarding status updates and incomplete files

Worked with branch office administrative staff, Central Region Service Center staff to ensure data accuracy and compliance to prevent errors

Provided customer support to all agents and supporting staff at branches and home office

TEK Systems Temporary Agency 12/16 – 04/17

IT Coordinator / Procurement Coordinator– Akorn Pharmaceutical

Worked in Kace Program making changes and attaching signed user form to tickets, filed forms in SOX binder, closed ticket.

Documented the corrective action and/or root throughout to ensure tracking and completion within the assigned target dates.

Managed database to ensure that all actions are accounted for and overdue items are escalated as needed.

Collected all consultants timesheet at month-end, downloading in SharePoint

Created Purchase Requisitions with new or refresh project equipment and other hardware related project work in JDE database as requested by IT Directors.

Created spreadsheet capturing Requisitions and IT Operating cost center and downloaded metrics into SharePoint database

Facilitated weekly conference calls with project managers for contract status updates

Followed up on Contracts and SOW with Legal and IT management owners

Followed up on PO issued to vendors, and receipt of merchandise

Followed up on invoices and past due invoices to ensure timely submission to Accounts Payable

US TECH SOLUTIONS, Temporary Agency 07/16 – 11/16

Training and Executive Coordinator – HSBC HR Department

Coordinated on-site and off-site Leadership training conferences (6) and scheduled three (3) follow-up leadership coaching calls for each conference session

Kept tracked of training sessions on share drive

Revised and updated training material

Extensive meeting scheduling for two managers in various time zones

Processed invoices for payment and tracking paid invoices on share drive

Executive Administrative Assistant – HSBC HR Department 10/15 to 12/15

Meeting scheduling (Lotus Notes), invoicing, onboarding workers and other tasks as deemed necessary.

Completed a variety of administrative and support duties, including sorting mail, answering phones, coordinating travel arrangements, maintaining department records and filing system, and other general administrative functions as requested.

ADECCO, Temporary Agency 04/15 to 9/15

Technical Service - Dentsplys Midwest Service

Customer calls for returns on dental hand pieces

Provided technical service to dentists and technicians

Provided assistance to reps

Problem solved and issued credits

PERMANENT EXPERIENCE

PERMASTEELISA, GARTNER, Chicago, IL 03/12 to 4/14

Administrative Assistant to Director of Business Development

Provided administrative support to Sales Team

Arranged all domestic and international logistics (hotel, flights)

Allocated costs for American Express travel credit card.

Managed emails and maintained calendars

Coordinated meetings and conferences

Prepared expense reports

Prepared office memos, meetings and agendas

Car maintenance

Document Management on company’s database

Prepared and expedites Prequalification Documents

Engaged in team collaboration to expedite bids

ABBOTT LABORATORIES, North Chicago, IL

Administrative Assistant to Director Drug Metabolism 05/03 to 03/11

Provided administrative and secretarial support for Director and Scientific Directors

Coordinated logistics for Leadership Conferences and Speaker Conferences

Coordinated domestic and international Meetings and Events, both onsite and off

Managed emails and maintained calendars

Coordinated extensive domestic and international travel logistics

Processed expense reports, expedited invoices and issued ACRs

Maintained office equipment and supplies

Issued contracts, speaker and service agreements and renewed yearly subscriptions/service contracts

Coordinated new employee office setup and equipment

Ordered small and large equipment for the office and labs

Acted as liaison between internal and facilities department, and outside vendors

Identified and resolved ongoing problems

Executive Assistant /Training Coordinator to Senior Director Global Preclinical Safety and Sr. Director of DMPK/BA 01/04 to 01/09

Provided administrative and secretarial support for Director and Scientific Directors

Provided Catering / Event / Conference Planning

Managed emails and maintained calendars

Coordinated extensive domestic and international travel arrangements

Coordinated meetings and events both onsite and off

Processed expense reports, expedites invoices and issues ACRs

Coordinated new employee/office setup

Executive Assistant /Training Coordinator to Senior Director Global Preclinical Safety and Sr. Director of DMPK/BA

Provided administrative and secretarial support for Director and Scientific Directors

Worked with department’s Director and entered new employees training requirements

Monitored employee’s training to ensure employees were up-to-date on existing programs, policies and procedures

Notified employees of training that were due and past due

Maintained department’s employee training records

MANPOWER AGENCY, Contract and Temporary work – Abbott

Administrative Assistant (05/03 to 12/03)

Provided secretarial and administrative support to various departments

Coordinated travel arrangements, managed calendars and scheduled meetings,

Worked with facilities organizing office space and equipment.

Processed expense reports, administrative checks requests, and purchase orders/invoices;

Maintained parts inventory data files, Central area database, ARL/IRL Account Team, Inventory transactions

Investigated MIA inventory and tracked and validated parts history data collection

Acted as Relief Dispatcher for Call Center during weekly meetings.

MOTOROLA - Libertyville, IL 10/99 to 05/03

Administrative Assistant to Director

Provided administrative and secretarial support for department’s Manager and direct reports.

Managed email, maintained calendar and scheduled meetings

Arranged travel and hotel logistics.

Coordinated and organized bi-weekly training sessions and monthly user conferences.

Assigned and tracked training records for user groups

Revised and updated training materials.

Responded to telephone and email inquiries regarding conferences and training sessions.

Compiled and maintained training data base

Monitored department budget

Processed expense reports, invoices and purchase orders.

Maintained office equipment and supplies for department.

Worked on miscellaneous project requests to coordinate, filter and administer data.

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