Contract Management & Administration

CHEVIS W. FENNELL

***** ****** ****

TEMECULA, CA 92592

619-***-**** CELL

**********@*****.***

EDUCATION Drexel University, Philadelphia, PA

Management and Engineering Degree Program.

EXPERIENCE

12/02 – Present City of Chula Vista Senior Open Space Inspector, Chula Vista, CA

Contract negotiation and administration – drafting/development of all Open Space bid specifications; negotiation

of contracts and any changes which occur that affect them; administration of pre-bid conferences with vendors to provide insight in to what the expectations of the City are and to also provide background information on the bid; creation of a process agreed to by the Purchasing Dept. which would allow any questions that bidders have to be submitted to the Purchasing Dept. before a date explained at the pre-bid conference. I answer all questions submitted and have the Purchasing Dept. post the answers online so that all bidders have access to the questions and answers; upon close of bid, creation of the bid abstract which list all bidders, their prices and any payment discounts; analysis of all bids to determine if any mistakes were made and to determine if the bid is acceptable; contacting and interviewing bidders if there are any questions regarding their bid; after analysis and interviews are complete, making recommendation to award contract to the Purchasing Dept.; oversee/monitor contracts; preparing and signing of Purchase requisitions; authorizing payment and deductions; providing dispute resolution; appraisal of contractors performance; meet with contractors to discuss performance; make recommendations to extend and/or terminate contracts as these are multi-year contracts when awarded.

Budget development and administration – development of the Open Space budgets since 2002; forecast funding

requirements for contract option year inflator clause; irrigation parts, equipment and compliance with State

regulations.

Work with City Grant Manager to identify and submit proposals.

Direct supervision of all Open Space Inspectors – hiring, strategic planning; assigning; monitoring; reviewing

workload; team building; addressing whatever concerns that may come up; evaluating performance; general

oversight and coordination of the Open Space Program.

Monitoring of construction impacts upon Open Space infrastructures and assignment of staff to inventory assets.

Administration of the Open Space Water Management Control Systems – review of water bills; analyze monthly

usage; inspection of heavily used meters to ensure accuracy; review/modify irrigation scheduling; implementation

of various Centrally Controlled ET Irrigation Systems Rainbird Maxicom, ET Water, Baseline, RainMaster Eagle;

training of staff in use of systems.

Acceptance of all new Open Space Community Facilities District (CFD) and Improvement areas being turned

over by developers. Perform walk-through inspections of landscape planting to ensure establishment, irrigation

system efficiency, water and electric meters, communication systems, irrigation controller operation, creation of punch lists to identify items of concern.

Plan review of new and renovation projects to guarantee conformance with standards of the City.

Development of planting renovation and irrigation equipment replacement projects for Open Space areas.

Public outreach and volunteer groups – Formed several volunteer groups, Friends of Rice Canyon and Friends of

Del Rey Canyon. Their main goal being to assist in maintenance of MSCP and natural preserve areas by removal

of invasive plants and replanting area with California native plants.

Formed a coalition with I Love A Clean San Diego to promote an Adopt A Canyon Program for Chula Vista. The work provided by the volunteers included weed removal, trash/debris removal, painting of graffiti, planting projects.

Community/Department Relationships – Responsible for developing and cultivating positive relationships

between Open Space constituents, community groups, various City departments we interact with (Engineering,

Landscape Architecture, Planning, Environmental, Code Enforcement, Public Works Inspection and Fire) and

developers.

Input of Public Works contracts into the State of California DIR Projects system ( PCW-100 ). Submittal of the

DIR Project ID No. to contractor and ensuring the contractor sends copies of their Prevailing Wage payroll to

myself.

5/01 – 12/02 County of San Diego Contract Specialist II, San Diego, CA

Responsibilities include the administration and management of contracts- drafting of contract specifications to

ensure a clear and accurate description of the requirements; drafting of statements of work detailing the work to be

performed and methodologies to be used; drafting of quality assurance requirements which detailed the rating

systems used in determining compliance; drafting of actions which will be taken when vendor performance is not

in compliance with quality assurance requirements; payment reductions, official notices to improve performance

by a specific date; termination for default; performance of quality assurance inspections to ensure vendors are in

compliance with terms & conditions of contract; fielding enquiries concerning contracts and services provided in

the contract; maintaining of customer and vendor relationship; resolving of issues and concerns; authorization of

vendor invoices for payment and reductions; maintain database system to track vendor performance and

complaints.

Conduction of pre-bid conferences, pre and post bid awards. Allowing the vendors the opportunity to receive

information on contracts coming up for bid; scheduling walk throughs at facilities to assist vendors in calculating

the bid pricing; checking references to verify scope of work vendor has performed; evaluate vendors past and

present performance.

Manage various landscape projects dealing with upgrading irrigation systems, timers, controllers and new plant

material.

Meet with landscape contractors frequently to address water conservation measures, review and if necessary

modify irrigation and fertilization schedules.

Prepare cost estimates for feasibility of increasing services at facilities and special studies for future services.

4/00 – 5/01 Pacific 17 Consulting Contract Specialist assigned to County of San Diego, San Diego, CA

Contracted to the County of San Diego to perform the duties and responsibilities noted above.

9/99 - 4/00 CondoManagement Magazine Customer Relations Manager, San Diego, CA

Responsible for the administration of equipment service, maintenance and advertising contracts.

Conducted pre-bid conferences, pre-award, post award surveys for service and maintenance contracts, resolved

customer concerns.

Responsible for designing programs to survey and analyze customer needs. Data collected was used to identify

trends and proactively address problems – the goal being to ensure the client base is provided with high quality

service levels and that a significant percentage of the clients renew their advertising and marketing contracts.

Account Management responsibilities included: display advertisement sales; directory listings; staff training;

reprint of articles; proofing of articles; contract administration; compliance and renewals; establishing new business; development and improvement of marketing programs for regional industries.

Implemented and maintained customer database systems – used for tracking information on our advertising clients

(i.e. contact information, sales history, contractual agreements, etc.).

6/93 – 6/99 Avanda Flowers & Gifts Customer Service manager, Philadelphia, PA

Responsible for the administration of vendor contracts – ensured suppliers, flowers (domestic and international), various goods for sale were delivered; performed quality assurance inspections of goods; refrigeration and cooler repair; identified and resolved customer concerns. Handled negotiations of vendor contracts.

Managed staff of employees who performed the following tasks – creation and design of products; delivery of products.

Met with clients to identify and address their needs.

Implemented and maintained database systems – measured inventory levels; monitored how well items were selling; generated reports summarizing products purchased, inventory levels, product movement for any specified period; customer purchases; generated monthly Account Receivable/Account Payable reports.

1987 – 1992 Colonial Penn Insurance Company Test Analyst, Philadelphia, PA

Evaluated and implemented an on-line automobile Underwriting and Rating system company wide. This system allowed insurance agents to capture all information to determine whether an applicant met eligibility requirements. Performed program certification and QA testing to ensure all systems in compliance.

CHEVIS W. FENNELL

Classes/Certifications

The 7 Habits of Highly Effective People

Supervisors Academy

Interviewing To Hire the Best

7 Habits for Managers & Supervisors

Performance Management: Evaluation & Discipline

Checking References: The Most Important Part of the Hiring Process

Preventing Workplace Harassment

Sexual Harassment Avoidance Training

Workplace Violence Awareness & Prevention Program, Retaliation

Landscape Water Conservation Specialist

RainBird Maxicom Central Control Unit Training -Level I & II

Landscape Water Budgets by Irrigation Training & Research Center

Software Application Experience

Microsoft Office (Word, Excel, PowerPoint, Access) Internet Explorer; Outlook; CV Mapper; GBA Work Mgmt System.

References available upon request.

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