Administrative Assistant Office
Resume:
MARSHA HYATT
Asheville, NC
*******@*****.***
CAREER PROFILE
Experienced Administrative Assistant with a proven, 5+ year history of developing key relationships with influential clients. History of advancement through positions of increasing responsibility, including office management and senior advisory staff. Effective liaison between organization, vendors, and contractors with a track record of ensuring timely project completion within budget constraints.
AREAS OF STRENGTH AND EXPERTISE
Onboarding
Office Management
Operations Management
Vendor Negotiations
HR Coordinator
Database Management
Client Relations
Certified Microsoft 2013
Sales, Marketing, & Promotions Coordinator
MS Word & Excel
PROFESSIONAL EXPERIENCE
Allentate April 2016 to Present
Office Administrator
Serve as first point of contact for Company, provide front desk support, and maintain office supplies. Work with Building management and vendors for company. Provide administrative assistance for Brokers of Record and realtors needing assistance with listings, sales and closings.
Medavante, Princeton, NJ 2012 to 2013
Administrative Assistant: Quality Assurance Department (Contractor)
Served as first point of contact for Quality Assurance Department. Maintain product files, generate documents, update databases, and manage multi-line phone system. Supported Quality Assurance personnel in day-to-day activities and special projects.
Key Accomplishments:
Reorganized Quality Filing system resulting in increased efficiency.
Provided support for FDA audit.
CoreLab Partners, Inc., Princeton, NJ (formerly RadPharm, Inc.) 2008 to 2011
Senior HR Facilities Associate, 2011
Acted as senior advisor regarding all office relocations during company expansion. Participated as a member of the planning team, coordinated office site closures, act as global fire captain coordinator, and liaise with building management on behalf of company. Provide executive administrative support across multiple departments. Facilitate new hires by coordinating cubes, badges, and other onboarding activities.
Key Accomplishments:
Spearheaded coordination of start-up and shut down for IT facility in Princeton, NJ, with 100 employees.
Wrote SOP’s for Facility Department including assisting on BCDR plan for domestic and international sites.
Managed employee moves for all sites coordinating IT and outside vendors.
Vendor HR Purchasing Coordinator, 2009-2011
Negotiated vendor contracts and coordinated vendors to facilitate timely delivery of office equipment for moves and new hires.
Key Accomplishments:
Negotiated office machines such as copiers and desk top computers, as well as all office supplies, for audits for three company sites.
Promoted to senior staff position as a result of outstanding work ethic and attention to detail.
Executive Assistant, 2009
Oversaw all administrative activities for the CEO, CFO, HR, and IS departments. Managed calendars, coordinated travel, and developed employee incentives. Monitored inventory and ordered office supplies.
Key Accomplishments:
Recognized and promoted for demonstrated attention to detail and vendor relations
Administrative Assistant, 2008-2009
Provided administrative support to Human Resources, Clinical Operations, Medical Affairs, and Facilities departments. Managed new hire files.
Key Accomplishments:
Promoted to Executive Assistant for excellent organizational and communication skills.
Medifit, Inc., Princeton, NJ 1999 to 2008
Receptionist
Managed front desk for fitness center, serving as first point of contact for prospective, new, and established members. Assisted in promotions and marketing, performed data entry, developed power point presentations, and maintained member utilization statistics in Excel.
EDUCATION AND TRAINING
MS Excel, MS Word, Corporate Training Center, Edison, NJ
UNCC Business Management continuing Education
Facility Management Professional Certification (FMP)
Enrolled Project Management Professional Certification (PMP)
Microsoft Suites Trained ITU
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