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Document Control Manager / Admin. Manager

Location:
Cairo, Cairo Governorate, Egypt
Posted:
November 12, 2017

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Osama Hassan Magdoub

* ****** ******, **** ********, New Nozha, Cairo.

Egypt: +2 01099910103 - 01061615928

+2 022*******

ac29re@r.postjobfree.com, ac29re@r.postjobfree.com

DoB: 03/01/1971 – Married – 2 Children

Document Control Manager /Admin. Manager

Creating positive strategic partnership within the corporate to achieve success

Professional History

December 2008 - Present

Document Centre Manager (HR & Admin.)

Employer

(Lokma Group)

(Amiantit Fiberglass, Hobas, CIPAC, Arab Company for Fiberglass, Arab Company for Construction Materials, Groppi, Nordsee MENA, APCC Qatar 26+ Companies

Employer Country

Egypt

Type of Business

GRP, CCP & VCP Pipes Manufacturing, Real Estate Development, Food Franchisee and Financial Investment

Brief Description

Key position as the head of Group Document Center where an annual average of 40,000 commercial & technical documents, generated from 26+ companies, are; received, identified, recorded, dispatched, distributed & filed for future use.

I’ve started in hectic workplace with limited resources & as a self starter I’ve succeeded in bringing order to work place. In addition, I’ve executed following tasks:-

1-I have studied the case, identified problems & presented solutions to management. Later on, I have executed approved solutions to improve work place, to enhance quality, and to speed up communication.

2-I have Drafted Group Document Management Procedures and provided work instructions to my team;

3-I have Built, trained & lead Document Center team to reach high professional level ;

4-I have constantly worked on raising awareness & quality issues within corporate in order to reach full control over corporate documents.

5-I have conducted internal audits to identify nonconformance and implementing corrective actions;

6-I have been doing various administrative tasks when required.

July 2005 – October 2008

Project Document & Claims Controller (Commercial)

Employer

Orascom Construction Industries;

Orascom Construction Industries Nigeria Ltd.

Employer Country

Egypt - Nigeria

Type of Business

Construction - UCC Cement Plant Project, Nigeria, 600,000,000.00$

Brief Description

I was deployed to Nigeria to join project team on mobilization phase. Working in Africa is a challenge from all aspects. Nevertheless, It was quite a thrilling experience. My brief tasks description is as follows:

1-I have started with working on Expeditions 9.0 posting months of backlog documents in addition to posting current documents.

2-After few months as project document controller, I was deployed to commercial Dept. to control insurance claims, legal claims & some logistics issues.

3- As the project was I hostile location, everything was insured so I’ve created & managed comprehensive digital & physical records of all insurance policies, claims and all related information such as workers, plants, equipments, vehicles, offices, office equipments, houses, households, etc…

4-I’ve created sub-contractors & suppliers records with emphasis on shaky ones.

5-I’ve created legal claims records with all related information & supporting documents.

6-I’ve established fruitful relations with other Depts., insurance brokers & lawyers.

7-I’ve refunded considerable monies from insurance companies.

8- I’ve made all necessary documents and information available to support our defenses & claims in courts.

9- I’ve performed other administrative tasks when required.

August 1999 - June 2005

SR. Document Control (Quality Assurance)

Employer

Skanska Cementation Int'l Ltd. (Regional Office, Egypt)

Employer Country

United Kingdom – Egypt

Type of Business

Construction - Mubarak Pumping Station Project, Egypt, 450,000,000.00$

Brief Description

I joined this mega project during mobilization phase. Since the project was in a remote area, I have started in rotation with one other colleague. In few months time I was promoted to Senior & in charge of Document Control Office. I had a team of three assistants & we have worked five years on achieving following tasks: -

1- Controlling of project technical & commercial Documents.

3- Posting all mentioned documents using DocBase program & obtaining required reports upon request;

4-Controlling Procurement database in cooperation with stores & purchasing staffs.

5-Supporting claim managers in obtaining & sorting necessary claims documents.

6-After project handover, I was deployed to Cairo Regional Office for 6 months to support claims managers & to manage project office.

7-Some administrative tasks when required.

July 97 - July 99

SR Front Office

Employer

Sofitel Old Ctaract Hotel 5* Delux, Aswan, Egypt

Accor Hotels - Egypt

Type of Business

Tourism & Hotel Management

Brief Description

Guest Relations

Guest Lodging

Staff Management

January 96 - July 97

SR Front Office

Employer

Pyramisa Hotels, Egypt

Type of Business

Tourism & Hotel Management

Brief Job Description

Isis Hotel 5*, Egypt

Guest Relations

Guest Lodging

Staff Management

Education & Training

First University Degree

B.A. Degree

University

Assiut University

Faculty

Arts

Grade

Good

Graduation year

1994

Second University Degree

Law Degree, Undergraduate

Languages

Arabic & English

Proficient

Vocational Experience

Document Management, Administration, Office Management, Construction Claims, Procurement, Insurance, HSSE, Customer Service

Training Received

Quality Assurance, Leadership Strategic Competences, Effective Management, HSSE Management, Finance for Non-Finance Managers, Customer Service

Computer Skills

DocBase level: Very Good

Expedition9.0 level: Very Good

Infomaker level: Basic User

Saperion level: Basic User

MS Office Applications level: professional

AutoCad 2007 level: User



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