Office Manager/Administrative Assistant

Overview

Professional Experience

Lutheran High North

April 2013-May 2016

Office Manager

Nurture and grow relationships with faculty and staff of 50, 200 students and their families, and all visiting and prospective students and families. Report directly to Head of School.

Organize daily functions of front office including answering incoming calls, distributing messages and mail.

Record daily attendance and maintain student files.

Maintain office equipment and ensure that required service calls are done in a timely manner.

Ensure required permits are up to date and posted in appropriate areas.

Order supplies required for daily functions of the front office and for classrooms.

Schedule meetings or events that take place on campus.

Process daily cash and check deposits, requests for reimbursement, and invoices for payment.

Prepare cash boxes for sports events and other functions on campus.

Assist Academic Dean with processing transcript requests and Admissions Dean with new student files.

Create and update all announcements on outdoor bulletin board.

Siemens Demag Delaval Turbomachinery, Inc.

Sept 2003-April 2013

Office Manager and Project Support Specialist

Independently identified solutions for complex problems and worked alongside the Field Services Manager performing standard, specialized and complex aspects within area of specialization, applied documented rules and past practices.

Maintained work order files, acknowledged POs from customer and open customer work order via SAP.

Requested all POs and processed goods receipts against customer orders.

Pulled time and expense from MYSPGI for technicians working on jobsites.

Processed invoicing when job is completed or processed monthly invoice for ongoing jobs.

Tracked technicians coming from other countries to ensure proper documentation was completed.

Organized and maintained office supplies, files, meeting schedules, appointments, conference rooms and maintenance.

Kept vacation and sick time documents, and prepared expense statements and all domestic and international travel.

Answer incoming calls, take messages, respond to questions, sort and distribute mail, make copies and fax.

Composed complex memos, documents, presentations, reports, spreadsheets and other correspondence.

Fleetwood Retail Corporation

June 2001-Feb 2003

Office Manager and Administrative Assistant

Pennzoil Company

Nov 1990-April 1998

Administrative Assistant

Academic Credentials

John Foster Dulles High School, Sugar Land, Texas

High School Diploma - May 1984

Computer Skills

Quickbooks

MS Office – Access, Word, Excel, PowerPoint, Outlook, Outlook 365

Systems, Applications, and Products (SAP)

Adobe Acrobat

Lotus Notes

Renweb School Administration Software

Certifications

Notary Public, State of Texas (Commission expires Nov. 5, 2017)

References

Will be available upon request

Contact this candidate