Senior Administrative Assistant

Rosa Flanders

512-***-**** or ************@*****.***

My knowledge of MS Office software and exceptional organization skills and abilities make me an excellent asset to any team. What I offer is a proven, mature and loyal professional who is self-motivated and proactive with the ability to organize, prioritize, multi-task and manage the complex and ever changing administrative tasks necessary to support effective leadership. My work background has given me much experience and specifically in the following areas of expertise:

C Level Executive Support

Project Coordinator

Travel/ Calendar, Schedule Management

Internal / External Correspondence

Facility Planning & Administration

Vendor Services Contact & Management

Records Filing & Management

Board Member Liaison

Publications – Writing, Editing & Layout

and Distribution, Photography

Corp./ Local/ National Event Planning and Management

Presentations / Reports Organization

Event/ Conference/ Tradeshow

Coordination and Implementation

H. R. / Benefits Administration

Contracts Negotiation & Mgmt.

Concur - Expense Administration

Meeting Coordination/Admin.

Executive Call Screening

ACHIEVEMENTS

Produced and implemented a bi-monthly company newsletter highlighting company events, employee information, executive communication and announcements (financial/technical and informational articles) via electronic and hard copy.

Reorganized and updated all corporate contracts, agreements, and legal filing system for scanning and indexing for electronic storage and organization.

Organized and negotiated national industry conference events three years (with two years back to back) - Saving over 40% in total event cost while providing increased value and service that resulted in recognition from the Chairman of the Board with an award and bonus.

Administered 19 cost center budgets for yearly and quarterly updates to resolve discrepancies. This resulted in changes incorporated to the financial planning process for the financial group.

Negotiated and managed vendor service level agreements and contracts for services - Including outsourcing professional services, beverage and snack vending machines, janitorial, facility security, and build-out for cubicle/office moves.

Prepared, analyzed and researched annual budget spreadsheets and participated in the strategic planning process for the department consisting of 35 employees.

Coordinated and managed sales collateral materials (i.e., advertising brochures) and interoffice documentation (i.e., proposals, sales reports, etc.) for national and international industry trade shows.

Engaged employees through driving various strategic-based initiatives: 1) Set up cross-functional team lunch with CEO for questions and information exchange. 2) Structured and organized the “Patent Wall of Fame” - A recognition and reward program. 3) Planned and organized annual employee holiday party and summer picnic events along with company activities for goal achievements - Cookouts, special team outings to movies, bowling, etc. Coordinated and managed employee reorganizations and office move logistics during a reduction in force of over 52% of the company.

Served as member of the Software Task Force – As representative from the Marketing Department, I was responsible for teaching colleagues the new computer software programs and applications being rolled out company-wide. Administered advertising and sales for global trade publications (i.e. Flyer Magazine) requiring coordination of photography and specification data for current product inventory.

WORK HISTORY

2016 – Present RVi Planning + Landscape Architecture – Administrative Assistant – Supporting Administrative Manager, Business Manager, President and CEO with daily administrative tasks, office management of supplies and facility, travel, expense reports, accounts receivables and payables, schedule and process on-boarding and employee reviews.

2015 – 2016 Ajilon Professional Staffing – I took daily, weekly and monthly temporary assignments to refresh my office skills and get back into a professional work environment after being away from the corporate office setting.

2008 – 2015 Self Employed – During this time I was in rotation with other family members to care for my elderly mother until she was taken to a skilled nursing home July 2015 - Hill Country Spot on Care - Caregiver to the elderly, pets, plants and house sitting (Completed a three-session training for caregivers at the Alzheimer’s Association organization) - Freelance – Office organization and administration.

2006 – 2008 West Sky Publishing, Inc. – Co-Founder of WESTBOUND, a boutique publishing house engaged in creating a unique and upscale publication targeting a niche market

2005 – 2006 ROF Unique Designs – Founder of home-based decorating, re-design and facilities coordinator contractor

1999 – 2005 Crossroads Systems, Inc. - Sr. Executive Assistant

2003 - 2005 Crossroads Systems, Inc. - Sr. Assistant to

President/CEO & Mgr. of Staff Administration

2002 - 2003 Crossroads Systems, Inc. - Assistant to COO

2001 - 2002 Crossroads Systems, Inc. - Assistant to VP of

Engineering, Quality, Mfg. & Operations

1999 - 2001 Crossroads Systems, Inc. - Assistant to Director of

Mfg. & Operations

EDUCATION 3.2 GPA

Concordia University - Austin, Texas – Business Administration Austin Community College – Austin, Texas – Business Administration Odessa Community College – Odessa, Texas – General Studies / Office Management Odessa High School

SOFTWARE & APPLICABLE EXPERIENCE

Mac or PC - MS Office Windows Office Suite 365 & Windows10 / Word / Outlook / Excel / Power Point / MS Publisher, Concur Expense Solutions, Cashiering - Advisor Complete, FBSI, ICP and Vision (a financial check deposit entry and scan programs), Laserfisch, Skype and Webex Teleconference, TimeClock, Oracle Database, Card & Document Scan Mgmt., Visio (organizational charts and complex work flows), Adobe Acrobat, Adobe Acrobat Reader, Scheduler II, CS2 InDesign, Canon Digital XP Rebel Camera, Nikon Digital Camera, Vision Administration and Project Software.

MEMBERSHIP AND PERTINENT INFORMATION

Bilingual/Fluent in English/Spanish

NAPP Member - National Association of Photoshop Professionals Toast Masters

Notary Public

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