Executive Assistant Sales

Janette E. Williams

** ********** **** 201-***-****

Ridgewood, NJ 07450 *********@*****.***

Dedicated professional with a legal, finance and sales background and diverse administrative skills is seeking a high-profile Executive Assistant position. Experience in dealing effectively with senior executives and always maintaining confidentiality. Skills include being articulate, detail-oriented, excellent interpersonal and organizational skills, computer proficient, and highly creative. Multi-tasker who works extremely well independently, has prior management experience, and is adaptable to all working environments. Experience

7/2014 - Present Freelancer, Executive/Personal Assistant (references will be provided upon request). 11/2004-6/2014 CNBC – (NBCUniversal Media, LLC) Englewood Cliffs, NJ Legal Specialist/Executive Assistant to the Senior Vice President/General Counsel, Vice President /Legal and Business Affairs, Cable and Compliance Counsel, Senior Counsel

• Word Processing of Talent employment contracts, documentary and production agreements.

• Coordinated and obtained contract signatures through interaction with Talent agents, and the distribution of contracts through CNBC and NBCU.

• Created and designed Talent contract spreadsheets, maintained legal department files, created electronic database and composed pertinent correspondence.

• Organized and coordinated training sessions for Policy and Guidelines and Personal Investment Policy.

• Created, designed and maintained charts for tracking compliance data.

• Created and maintained FCC compliance (DOJ commitments) reporting for CNBC through the Comcast acquisition.

• Worked directly with major accounting firm on the annual CNBC audit.

• Responded to subpoenas as well as worked on litigation matters.

• Cleared employee trades during the stock option trading sessions.

• Responsible for all aspects of the Clip licensing business by drafting agreements, negotiating fees, invoicing, collecting fees and creating licensing log for tracking supplementary revenue for CNBC.

• Created Certificates of Insurance for offsite venues and live breaking news.

• Certified Notary.

• Various other responsibilities included: Travel & Living reports, Purchase Card reports, invoicing for outside counsel, maintained calendars for Senior Management, handled phone calls/message logs, and created presentations.

10/2003 - 4/2004 ADVANSTAR MEDICAL ECONOMICS HEALTHCARE COMMUNICATIONS - Montvale, NJ Reprint Account Executive

Due to acquisition, position was transitioned from Thomson Healthcare with same responsibilities listed below. 1/2001 - 9/2003 THOMSON HEALTHCARE / MEDICAL ECONOMICS - Montvale, NJ Reprint Account Executive

Generated sales with major pharmaceutical companies, manufacturers, physicians, and financial institutions.

Handled reprints from initial proposal to completion, including article layout, editorial revisions, proofreading, and client invoicing.

Acted as liaison between client, vendors, management, in-house art department and commercial printer.

Produced YTD reprints reports to publishers, national sales managers, and senior management.

Maintained YTD spreadsheet of reprints revenue.

Created direct mail campaigns for reprints department. 5/2000 - 1/2001 Executive Assistant to the Executive Vice President of Magazine Publishing

Provided diverse administrative support to the Executive Vice President.

Interacted with senior management, various departments, and top Pharmaceutical and Agency clients.

Handled confidential documents, travel arrangements, group itineraries, and expense report processing.

Coordinated events, monthly sales meetings, and active member of various event committees.

Provided meeting planning assistance at offsite National Sales Meeting for 100+ attendees.

Responsible for generating various reports, corporate calendar, attendance records, organization charts, electronic and chronology files.

Handled special projects as assigned.

2/1998 - 4/2000 Executive Assistant working on a temporary to permanent basis through various Employment Agencies

(i.e., Manpower, Career Blazers, and Hallmark).

1996 - 1998 MERIT BEHAVIORAL CARE CORPORATION - Park Ridge, NJ Executive Assistant to General Counsel/Executive Vice President-Mergers & Acquisitions

Provided diverse administrative support to General Counsel/EVP Mergers & Acquisitions/Corporate Secretary, who managed a legal department of 17 members representing the nation’s largest behavioral healthcare company.

Directly assisted Chairman and Chief Executive Officer, President and Chief Operating Officer, Chief Financial Officer, and Chief Marketing Officer on a variety of transactions and general corporate matters.

Handled word processing of complex legal and corporate documents such as acquisition and joint venture agreements, letters of intent, partnership and shareholder agreements, employment and stock option grants, contracts, and executive compensation arrangements.

Scheduled and organized Board of Directors and Senior Management Meetings and corporate events.

Coordinated domestic/international travel arrangements and finalized itineraries.

Maintained expense reports, chronology files, and executive schedules.

Contact this candidate