Assistant Executive
Resume:
Indranie Williams Cell: 917-***-****
Bronx, NY 10462 E-mail: ********@*******.***
Qualifications Summary:
Experienced Coordinator /Executive Assistant working in fast-past environments that demand strong organizational, technical and interpersonal skills: Detailed-oriented and resourceful in completing projects: able to multitask effectively: Committed to superior, customer service: Trustworthy, conscientious and dedicated.
Additional Experience:
Word Processing & Typing Filing & Data Archiving Computer Operations
Accounts Payable/Receivable Office Equipment Operating Creating Presentation & Spread Sheets
Telephone Reception Problem Solving
Experience: July 2016 – Present: Mercy Home-Santulli Residence: Brooklyn, NY
Executive Assistant, Santulli Residence.
(Temporary Assignment) Mercy Home:
Assistant to Residence Manager
Scanning, Faxing, Filing and Archive, Correspondence (mail merges), electronic files.
Processes check requests, purchase orders, individuals’ budgets, household budgets and other requests for payment or reimbursement, Assists with In House Training: (Fire Safety, Driving Protocols for Residence Vehicles)
Manage calendar of Residence Manager
June 2015-December 2015: Memorial Sloan Kettering Cancer Center: NYC NY
(Temporary Assignment) Access Nursing Agency
Office Coordinator, Internal Audit & Compliance
Assistant to V.P. of Internal Audit & Compliance & Chief Compliance Officer
Coordinate the annual review of the content of compliance course
Coordinate with Information Systems and others to ensure content is updated as needed
Serve as the Compliance Department liaison with HR on matters related to tracking and reporting of training completion
Coordinate meetings, creates control reports to track review and input from constituents, manages draft version of the document, and performs editorial and proofreading tasks.
As needed, makes travel arrangements for compliance staff members
Screens phone calls to the Compliance Officer, redirects or escalates calls as needed
Supports the development and monitoring of the department’s annual budget
Uses institutional systems to retrieve and analyze monthly reports on departmental spending for review with Compliance Officer
Processes check requests, purchase orders and other requests for payment or reimbursement.
Manage Calendar of Chief Compliance Officer/Vice President/Directors
November 2012 – June 2013: Elmhurst Hospital Center, Elmhurst NY.
(Temporary Assignment) Access Staffing
Residency Training Program Coordinator, Psychiatry
Assistant to the Directors of Adult Psychiatry & Child Psychiatry:
Management all aspects of the Residency Training Program by acting as the key liaison between Residents, fellows and voluntary residents, under supervision of the Residency Program Directors. Adult and Child Psychiatry.
Coordinate Orientation for new house staff making sure that submission is in compliance with Residency Training Program Manual, Security and Human Resources clearance.
Coordinate with House Staff and Human Resources to ensure completion of documents received. (Electronic and Manual)
Coordinate Rotations with Mount Sinai School of Medicine, Queens Hospital.
Coordinate Grand Rounds, lectures topics and dates, meeting all requirements, schedule meetings, conference rooms, audiovisual needs, answer phones and delivering accurate messages, creating spreadsheets and correspondence (regarding issues and documents) assisting with any and all documents requirements.
Overseeing: checks requests, maintaining residency program files, (child and adult) files maintaining calendars (Directors and residents) appointment and meetings, also maintaining accurate records for Psychiatry Department and Human Resources and general administrative/secretarial duties as assigned.
March 26 2012 – August 27 2012: Memorial Sloan Kettering Cancer Center: NYC NY
(Temporary Assignment - Access Nursing Agency)
Administrative Assistant: Material Coordinator: Chairman Office
Petty Cash, Travel Expense Vouchers, Travel Authorizations, Vouchers: Checks Requests, Purchase Order. Maintain Employee personal files and others expenditures.
Indranie Williams Page 2
August 2011- March 16 2012: Memorial Sloan Kettering Cancer Center: NYC NY
(Temporary Assignment - Access Nursing Agency
Administrative Assistant: Benefits Department:
Benefit Pension Project: Scanning, Faxing, Filing and Archive, Correspondence (mail merges), electronic files.
May 2011-August 2011: Mount Sinai Hospital: NYC NY (Temporary Assignment - Access Nursing Agency) Administrative Assistant: Billing Manager.
Account Receivable, Payroll Processing – via Labor-Works: HR Documenting & Processing- via HRTS
Schedule meetings, copy and process payments, agenda, memos, forms, answer phones, creating spreadsheets.
Checks Requests, Purchase Orders, Change Orders and petty cash vouchers. Maintain Employee personal files and as others delegate.
March 2011 – May 2011: Memorial Sloan Kettering Cancer Center: NYC, NY
(Temporary Assignment - Access Nursing Agency)
Office Assistant: Chief of ICU - Dictaphone
Assist the Chief of ICU Six Doctors. – Phones, mail correspondence, doctor’s note and update the ICU charts.
March 2010-March 2011: – Beth Abrahams Family Services. (Temporary Assignment –Access Staffing)
Executive Assistant: Vice President of Clinical Operations. (Comprehensive Care Management)
Manage calendar for Vice President.
Coordinate Vice President: travel arrangements (domestic and international)
Manage VP Reports Calendars and Correspondence.
Heavy Calendar, Schedules Conferences: (in office and webcast) coordinates Board meetings, luncheons and events: with the
Board Members and staff copy and distribute material to Board Members, staff and team members: Meetings minutes, Agenda and Memos, answer, screens and directs incoming phone calls for Vice President Office.
Opens and reviews interoffice and external mail: brings priority items to the attention of V.P. and forwards mail to
senior management staff as appropriated.
Draft, correspondence as requested by Vice President
Maintains relevant files, including professional and organizational files.
Expense reports for the Vice President.
August 2007 – April 2009: Evelyn Douglin Center: Brooklyn, NY (13 Residential and 4 Day Habilitation Programs)
Senior Executive Assistant: Chief Operating Officer – Assistant Executive Director & Regional Director
Heavy calendar management: AED, COO and RD
Coordinate Assistant Executive Director and Chief Operating Officer travel arrangements (domestic)
Manage AED expense reports and travel arrangement.
Assist with planning conferences, events and meetings: also with the Members of Board (State and City)
Copy and distribute material to team members: Meetings minutes, Agenda and Memos.
Billing, expenditures of customer’s funds, expense reports, reconcile and disburse of petty cash and consumer’s funds to programs: Maintain departmental records including monthly income, project budget and expense.
Liaison: between COO/AED and Residential Director and the rest of the agency staff.
Payroll Assistant: checking payroll for Residential Programs
Billing: for the Day Habilitation and Children Services Programs
Compose correspondence as necessary.
Creating spreadsheets, Training and Safety Calendars, Brochures, flyers and safety notices.
Track data using Microsoft Excel and telephone reception.
Evelyn Douglin Center provides services for Diversified Population of MRDD
May 2005 – June 2007: PSCH Inc. College Point, NY
Executive Assistant: Assistant –Director of Quality Assurance:
Correspond with all NYS agencies: OMRDD MHLS & Regional Offices.
Liaison: Human Resource, Mental Health, IT Department, General Services and the QA Department
Monthly IRC and Sub IRC: Minutes, Scheduling meetings, Scheduling Training Classes, Heavy Calendars
Tracking Staff Trainings, Booking Conferences
Reporting all Incidents to New York State Agency and keeping track of all investigations (hard copies and electronically)
Spreadsheets, calendars, minutes, agenda memos phone, faxes copying and dictation.
PSCH provides services for a vast population of MRDD and Mental Health
1988 – Present: Peace Accounting – Brooklyn, NY –Co-Owner:
Electronically Tax Returns and forms, customer service, Billing, accounts payable/ receivable and invoicing
Education: Bouville’s Business School Georgetown Guyana – South America
Business Administration and Secretarial Studies – Graduated – Equivalent to an Associates Degree.
Software: MS Office Suite: Words, Excel, Works, WordPerfect, Outlook, PowerPoint Publication People Soft, HRTS and Labor Works
References: Available upon request.
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