Assistant Administrative
Resume:
Dear Recruitment Team:
This letter is to express my interest and excitement for the Grant Coordinator/Junior Account position at KITSS – East Bay Hospital.
Throughout my twenty-nine-year career at the University of California at Berkeley, I sought and obtained career advancements to positions with increased research and instructional financial management responsibilities. Therefore, I would like to summarize my qualifications that I believe make me an ideal candidate for this position.
As the Finance Director for the School of Social Welfare, I managed an annual operating budget of $8.5 million comprised of state and campus allocations, endowments, sponsored federal and state instructional contracts, professional degree fees, and revenue accounts.
I also managed two sponsored instructional training contracts under the California Social Welfare Education Center (CalSWEC), a University of California system-wide federal child welfare training program. CalSWEC also expanded the program to include a state funded mental health contract. The annual budgets total $1.25 million and include matching cost requirements. I developed annual direct cost and corresponding matching budgets, and monitor costs throughout the year ensuring that direct cost are fully utilized, and matching costs are fully met. I also prepared and approved quarterly invoices for both contracts.
For over fifteen years, I served as the Research Administrator and Business Manager for the Center for Social Services Research and the Center for Child and Youth Policy. I managed both the pre-award and post-award processes for over 15 faculty members for both centers that included an annual operational budget of 5 million, with an award inventory of 15 million.
I have vast experience working with various types of sponsors and awards including center grants, private and government contract and grants, cooperative agreements, multiple department and multi-campus awards, and sub-awards. I have expansive experience with private and state contract invoicing, federal and private financial reports, as well as working on complex budgets that include cost centers, multiple principal investigators and sub-awards, and complicated match requirements. I have submitted hundreds of proposals, subcontracts, financial reports and invoices, awards closeouts, over the course of my career.
I believe my experience, knowledge, and abilities make me an excellent candidate for the Grant Coordinator/Junior Account position.
Thank you for taking the time to review my resume. I look forward to hearing from you to further discuss my qualifications.
Sincerely,
Mia Reiser
Mia Reiser
337 Falcon Way
Hercules CA 94547
***********@*****.***
Finance Director/Research Administrator: Extensive and successful background in the fiscal management and budget planning of instructional funds, professional degree fees, contract and grants, endowments, gifts, and revenue accounts. Plan, budget, forecast and manage costs for Social Welfare instructional program and research center.
Financial and Risk Management: Excellent knowledge of UC policies and procedures, compliance requirements, audit processes and OMB circulars A-21, A-110, A-133. Establish internal polices and procedures to ensure financial transactions meet all cost accounting regulations.
Leadership: Demonstrate experience in leadership, recruitment, development of staff, with the ability to influence and motivate by instilling team spirit to accomplish organizational goals.
Professional Experience
Finance Director/Financial Analyst 3 September 2013 – April 2017
School of Social Welfare
University of California at Berkeley
Manage the School of Social Welfare’s instructional program annual operating budget of $8,500,000. Reporting to the Assistant Dean of Administration, develop financial plans, budget models, long-term projections, and provide fiscal strategic planning and oversight for a variety of funds including state and campus funds, endowments, gifts, revenue accounts, sponsored training awards, and professional degree fee revenue funds.
Develop annual pay plan including $6,500,000 in senate and non-senate faculty, lecturers, GSIs, GSRs, readers, technical and administrative staff across a variety of funding streams. Utilize unrestricted and restricted funds to achieve sustainable pay plans that incorporate on-going rising personnel costs and continued budget cuts. Determine federal training grant faculty and lecture percentages for each semester based on formulas of student enrollments and adjust earning distribution accordingly.
Manage Calplanning annual process. Developed and maintain cost projections per departmental IDs, across all types of fund buckets, detailed with BFSs accounts, reflective of cost patterns and structured for consistent use with Calpanning forecast and operating budget processes for each fiscal year.
Manage Professional Degree Fee annual revenue of $750,000 and associated cost. Ensure that all revenue is collected, including dual and concurrent programs with Social Welfare, Public Health, and Public Policy. Project cost of academic and other instructional staff as well as ensuring one-third of revenue is returned to students via stipends.
Prepare and approve quarterly sponsored invoices totaling approximately $1,250,000 for UC system-wide federal child welfare training program (CalSWEC), and a state funded mental health training contract. Ensure invoices are accurate, timely, and required match cost are met. Oversee projection process including direct costs and required match.
Supervise, train, and lead a Financial Analyst 2 and part-time Fiscal Analyst who support the financial reporting and procurement activities.
Business Manager/Research Administrator 4 July 2009 – August 2013
Center for Social Services Research/School of Social Welfare
University of California at Berkeley
Manage CSSR annual budget $4,500,000 and provide fiscal strategic planning and oversight for principal investigators’ multi-funded projects, supervise and lead administrative staff, oversee space, facilities, IT support, and website maintenance.
Develop, implement, and manage CSSR personnel annual cost plan for 50 staff members. Forecast out-years costs and advise principal investigators on cost patterns and resource availability.
Establish administrative staffing needs. Develop sponsored funding for three full time administrative support staff. Analyze project effort, budget administrative effort to non-federal sponsored projects, endowments, gifts, and service income account.
Expand administrative staff support for the CSSR by creating and developing budget for Research Administrative 2 position.
Develop cost transaction processes and procedures. Apply thorough knowledge of UC policies and sponsor terms and conditions to cost transactions to ensure compliance.
Continue to document SAS-115 Key Financial Controls on a timely monthly basis reducing financial risk.
Assist with academic recruitment requests for CSSR research academic positions and staff research positions; work with the Dean’s Office to complete the process.
Collaborate with Chair of the CSSR Advisory Board to develop and compile two CSSR program and financial overview reports for the Dean, second report presented at the Social Welfare Faculty Retreat, third report CSSR Recommendations developed for Interim Dean.
Present CSSR overview at the first School-Wide Meeting 2010. Guest Lecturer for SW298A 2008 and 2009, developed and presented information for applying dissertation sponsored funding.
Serve as BearBuy Unit Implementation Coordinator; Lead Manager for Connexus Travel System and Event Planner Card role-out for the School. Provide presentations for School administrators and on-going training.
Other responsibilities as listed under Research Administrator/Administrative Analyst position.
Research Administrator/Administrative Analyst March 2003 – June 2009
Center for Social Services Research/School of Social Welfare
Center for Child and Youth Policy/Vice Chancellor Office for Research
University of California at Berkeley
Provide fiscal management of an approximate annual budget $4,500,000 composed of federal, state, local government, private, university, and campus awards, gifts for research, endowments, and service income, across approximately 50 funding sources.
Assume CSSR Director administrative duties including space and facilities management, oversee IT support and website maintenance, supervision of administrative staff.
Work with the CSSR Director, the Assistant Dean, PIs, and with the Chair of the CSSR Advisory Board to define, develop, and implement strategic goals for fiscal management and planning.
Develop and prepare approximately 50-60 research, evaluation, and dissertation proposals annually.
Work with SPO and agencies for contract executions, contract amendments, and subcontract processes.
Review contract and/or subcontract requirements.
Responsible for the preparation and submission of state agreements specialized invoices, and private agency budget-line item interim and final financial reports. Manage a federal cooperative agreement including match budget requirements/reporting.
Liaison with state program officers, university and external program and fiscal officers, Sponsored Projects Office, and Extramural Funds Accounting.
Initiate carry-forward requests, no-cost extensions, match reports, fund closeouts and de-activations.
Provide assessment formula for central personnel and facilities costs.
Develop and implement payroll projections for the Center’s approximate 50 employees.
Forecast costs, predetermining carry-forwards, no-cost extensions, or amendments.
BFS and Reimbursement System approver, E-Recruit originator, Blu-Card verifier, CDS reviewer.
Review and analyze BAIRS financial reports developed projection spreadsheets to enhance BAIRS reporting to provide budget tracking for state invoices and budget line-item restricted grants, and projects operating on fund advances, and overall summary of actual and projected cost for analysis and planning of P.I. portfolios.
Document SAS-115 Financial Controls for CSSR/CCYP.
Recruit and supervise administrative staff and work-study students. Work leader for off-campus administrators.
Manage the Organize Research Unit, Center for Child and Youth Policy (CCYP).
Work with the Vice Chancellor of Research Office and CCYP Co-Directors, provide budgeting, administration, and coordination among CCYP inter-campus members for sub-awards, conferences, proposals, and research awards.
Research Administrator/Administrative Specialist August 2000 – February 2003
Center for Social Services Research/School of Social Welfare
Center for Child and Youth Policy/Vice Chancellor Office for Research
University of California at Berkeley
Prepare annually approximately 50-60 research proposals.
Provide post award administration of estimated annual budget of $5,000,000.
Prepare complex multi-year budgets, estimate personnel/fringe costs, supplies, equipment, travel, and matching funds. Prepare subcontracts, review contract and/or subcontract requirements.
Consult with SPO and agency administrators to expedite award process.
Work with P.I.s/project directors to provide fiscal and administrative analysis during performance periods.
Ensure policy compliance and adherence to terms and conditions of awards.
BFS reviewer and approver review and analyze BAIRS II financial reports.
Develop and maintain payroll projections for approximately 75 employees.
Initiate and prepare no-cost extensions, carry-forward requests, and close outs.
Prepare and submit invoices for state contracts.
Supervise Administrative Assistant III accounting assistant and workstudy position.
Assistant Contracts and Grants Manager/Administrative Assistant III April 1998 – July 2000
School of Social Welfare
University of California at Berkeley
Assist the Assistant Dean of Administration with analysis of the instructional budget.
Responsible for annual payroll projections for all instructional personnel.
Analyze and review budgetary allocations, follow through with Chancellor’s Budget Office as required.
Process gifts and maintain donor history spreadsheet.
BFS reviewer for all instructional funds.
Oversee the preparation of financial statements, review and analyze detailed, process corrections and transfers.
Prepare research, public service, federal, private and training proposals.
Initiate and prepare no-cost extensions and carry-forward requests.
Assist the Assistant Dean of Administration with special projects and COA conversion.
Work leader for Contracts and Grants Office accounts assistants and work-study position.
Payroll and Accounting Assistant/Administrative Assistant II May 1994 – March 1998
School of Social Welfare
University of California at Berkeley
Reconcile financial statements, transaction records, appropriations, allocations, positions and projections.
Prepare purchase orders; check requests, travel forms, student aid payments, etc.
Responsible for general assistance payroll, annual payroll of $1,500,000 across 75 fund sources.
Principal Clerk August 1989 – April 1994
Department of Civil Engineering
University of California at Berkeley
Central receptionist for the Department.
Process employment forms for all GSIs, GSRs, Readers, and Work-study students, monitor allocations.
Type course evaluations; scan scores for tallying course and teaching ratio.
Responsible for ordering all storeroom stock items and laboratory supplies, arrange transportation for all field trips.
Senior Clerk Typist July 1988 – July 1989
Department of Civil Engineering
University of California at Berkeley
Prepare various accounting, payroll, travel and gift processing forms, etc.
Process all key requests; arrange all lock changes and re-keying. Dispense keys and maintain key records.
Setup audio/visual equipment for classes/seminars, assistant storekeeper with receiving, deliveries, equipment inventory.
Computer Skills
Proficient in Windows, Microsoft Suite 2010, Google Mail, Internet Explorer, Chrome
Campus Systems
Calplanning – Planner Role
BearBuy Approver and Department Unit Implementation Coordinator
BFS/Berkeley Financial System Approver
Travel and Entertainment Reimbursement Approver
BAIRS/Berkeley Administrative Initiative Reporting System II
TAM Talent Acquisition Manger
Blu-Card/Event Card Approver
Education
Associate of Arts Degree, December 1994
Vista Community College, PACE Program,
3.76 GPA/Highest Honors/Dean’s List
Relative Workshops/Memberships
Academic Business Officer Group, ABOG
Center for Shared Services: Research Administration Process Design Workshop, 2011/July 2012
Conference on Leadership Development and Teambuilding, 2012
NUCRA - National Council of University Research Administrators, 2012
KEYS – Keys to Enhance Your Supervisory Success, 2010
SAS 112 Statement of Auditing Standards, 2006, 2007
Financial Management Certificate Program, 2005
Business Officer Institute Conference, 2001
Supervisor Development Lab, 2000
References
Heidi Wagner
Assistant Dean of Administration
School of Social Welfare
University of California at Berkeley
*******@********.***
James Midgley
Former Dean, Professor and Emeritus
School of Social Welfare
Principal Investigator, Center for Social Services Research
University of California at Berkeley
****@********.***
Neil Gilbert
Professor and Former Acting Dean
School of Social Welfare
Co-Director, Center for Child and Youth Policy
Principle Investigator, National Abandoned Infants Assistance Resources Center
University of California at Berkeley
********@********.***
Jill Duerr Berrick
Professor, School of Social Welfare
Co-Director, Center for Child and Youth Policy
Former Director, Center for Social Services Research
Principal Investigator, Center for Social Services Research
University of California at Berkeley
********@********.***
Mike Austin
Professor and Emeritus
School of Social Welfare
Chairman, Advisory Committee, Center for Social Services Research
Principal Investigator, Mack Center for Non-Profit Management
Principal Investigator, Bay Area Social Services Consortium
University of California at Berkeley
********@********.***
Barbara Needell
Specialist
School of Social Welfare
Center for Social Services Research
Former Principal Investigator, California Children’s Services Archive
University of California at Berkeley
********@*****.***
Daniel Webster
Specialist
School of Social Welfare
Center for Social Services Research
Principal Investigator, California Children’s Services Archive
University of California at Berkeley
********@********.***
Andrew Scharlach
Professor and Former Associate Dean
School of Social Welfare
Director, Center for the Study of Aging Services
University of California at Berkeley
********@********.***
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