Executive Assistant Information

Amy J. Nation

*** *********** ***** ****: ***/*77-0601

Garland, Texas 75040 Email: ********@*******.***

SUMMARY

A proactive, results-oriented Executive Assistant with a strong work ethic who has successfully managed the duties and responsibilities of working for multiple executives while respecting their confidentiality. In addition, I am able to work with minimal direction, set and revise priorities on short notice, and produce quality work in a timely manner.

Years of experience providing excellent administrative support to C-level Executives

Self-starter with keen attention to detail and a can do attitude

Professional, conscientious and trustworthy – experienced working with highly confidential information

Works well independently or collaboratively, willingly takes on new challenges, and is able to coordinate multiple projects and deadlines

Strong organizational and problem solving skills

Demonstrates effective, tactful oral and written communication

EMPLOYMENT HISTORY

Ericsson North America, Plano, Texas

Administrative Assistant, Assist 15 Organizational Units

October 2013 – April 28, 2017

Assist Talent Acquisitions with the onboarding of Hosted employees and transfers

eForms

Order laptops, cell phones and office supplies

Request Net Work Numbers via Purchase Orders/PIFO Forms

Creation of ICRRB’s

Assists the Financial Analyst: reviewing and updating Cost Center reports, Work Center reporting and other reports when requested

Review Allocation Reports for Facilities and update when required

Work with Cushman Wakefield with special projects – Real Estate Group

Time management

Calendar management

Expense reports

Travel arrangements

Scheduling and coordination of meetings to include meeting facilities, catering and preparation of meeting materials and reports

Assist with the set-up of neighborhoods via MAC

Work with Managers when a team member leaves the company (obtain Ericsson property)

Amy J. Nation – Resume

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Ericsson North America, Plano, Texas (Contractor)

Executive Assistant, AT&T Customer Unit and back-up support for the Executive Assistants

May 2013 – July 2013

McKesson Financial Center, Carrollton, Texas (Contractor)

Executive Assistant, VP Customer Processes, VP HR, VP Shared Services, and VP Supplier Processes

May 2012 – November 2012

McKesson helps health care providers improve business health and deliver better care to patients. As a pharmaceutical distributor and health care information technology company, McKesson provides systems for medical supply management, clinical workflow practice management, pharmacy automation and care management.

Managed multiple Outlook calendars

Managed expense reports for executives and co-workers

Receive and screen executive telephone calls

Responsible for scheduling and coordination of meetings to include meeting facilities and preparation of meeting materials and reports, catering, travel arrangements: air, hotel and ground transportation

PowerPoint presentations, Excel spreadsheets, correspondence

Order office supplies

Penson Worldwide, Inc., Dallas, Texas

Executive Assistant, EVP & Chief Financial Officer, Global Treasurer, and Global Controller

September 2007 – September 2011

Penson Worldwide Inc. was a holding company. The Company was a provider of range of critical securities and futures processing infrastructure products and services to the global financial services industry. The Company’s products and services included securities and futures clearing and execution, financing and cash management technology and other related offerings.

Managed multiple Outlook calendars

Managed expense reports for numerous executives and co-workers

Extensive domestic and international travel arrangements

Coordinate weekly travel for executives, including air, hotel, car, and meeting facilities

Scheduling and coordination of multiple large scale meetings, to include catering, domestic and international travel arrangements and preparation of meeting materials and reports

Receive and screen executive telephone calls – assuring prompt response to information requests

Worked extensively with highly confidential information i.e., financial, legal, employee and payroll information as well as collecting and preparing information for use in discussions/meeting with business relationships, senior staff etc.

Collected monthly metrics for the purposes of operations reviews and the like

Amy J. Nation – Resume

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PowerPoint presentations, Excel spreadsheets, correspondence and other materials

Communicate and tract reporting requirements, prepare and distribute reports: prepare special reports, gathering an summarizing data

Maintained filing systems for ease of access – electronic and paper filing

Worked closely with the Audit Committee members of the Board of Directors, which included the responsibility for all Audit Committee meetings, record keeping, and the compilation of the Audit Committee books. Fees: Recordkeeping of all Board, Committee and Special meeting of the Board of Directors to ensure fees were paid accurately and in a timely manner

Actively assist in planning and execution of company charity events

Eagle Materials, Inc., Dallas, Texas

Executive Assistant (Formerly a Centex Company) Transferred from Centex to Eagle Materials

My former employer, the Chairman & CEO of Centex Corporation, offered me the position at Eagle Materials as his assistant.

April 2004 – November 2006

This position provided support to the Chairman, Chief Financial Officer and Controller by performing various administrative, secretarial duties of high-level company and confidential matters.

Eagle Materials, Inc. produces building materials and construction products used in residential, industrial, commercial, and infrastructure construction in the United States.

Administrative and secretarial support to the Chairman, and Chief Financial Officer

Managed multiple Outlook calendars

Managed multiple expense reports

Managed domestic and international travel arrangements including air, hotel, car, and meeting facilities

Received and screened executive telephone calls

Communicate and tract reporting requirements, prepare and distribute reports; prepare special reports, gathering and summarizing data

Maintained filing system for ease of access

Interfaced with business partners, ensuring that information and messages are relayed in a timely and accurate manner

Acted as liaison between business units for purposes of gathering reports, scheduling meetings, maintaining calendar(s) and making travel arrangements

Drafted letters, memorandums and company documents

Handled confidential financial, legal, employee and payroll information

Accounting and financial experience

Amy J. Nation – Resume

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Centex Corporation, Dallas, Texas (Company sold to Pulte)

Executive Assistant – Chairman & CEO

January 1994 – March 2004

In this capacity, it was critical that information flowed accurately and expediently between the Chairman and Chief Executive Officer, senior management and business units throughout the company, members of the Board of Directors and external business relationships from various professional, civic and political organizations.

Received and screened executive telephone calls and visitors, assuring prompt response to information request

Extensive domestic and international travel arrangements

Communicated and tracked reporting requirements, prepare and distribute reports; correspondence and schedules

Interfaced with business partners, ensuring that information and messages are relayed in a timely and accurate manner

Acted as liaison between business units for purposes of gathering reports, scheduling meetings, maintaining calendars and making travel arrangements

Drafted letters, memorandums and company documents

Limited coordination of work for other clerical staff

Handled confidential financial, legal, employee and payroll information

Accounting and financial experience

Oversaw the distribution of corporate contributions to civic and political organizations

EDUCATION

Richland Community College

Macro and Micro Economics

Speech

Continuing Education Classes provided by Employers

COMPUTER SKILLS

Microsoft Office (Excel, Outlook, Word, Power Point), Adobe, Visio, Concur, Gordon, SAP

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