Administrative Assistant/Records Manager

Location:

Olympia, WA

Salary:

$30,000 to $40,000

Posted:

September 09, 2017

Contact this candidate

Resume:

Fredrick Stacy

**** ****** **. **, *****, WA ****6 904-***-**** ********.*.*****@*****.***

Proficient, dynamic administrative professional with over 7 years of progressively responsible experience in an office/clerical environment doing secretarial tasks and general administrative work for Senior Executives. Detailed, Result oriented candidate with proven timeliness in completion of tasks with a high degree of accuracy. Creative and performance driven; attentive, able to manage multiple competing tasks and priorities, handle interruptions appropriately, and use independent judgement in prioritization of workload on a daily basis. Ability to independently organize and adapt with flexibility to meet deadlines. Able to research data, analyze facts, prioritize tasks, meet standards and prepare reports. Experience handling organizational records

KEY SKILLS & EXPERTISE

Excellent People Skills

Professional

Supervisory Experience

Flexible

Motivated

Strong Written & Verbal Communications Skills

Pro-Active

Efficient

Excellent Organization Skills

Cooperative

Ability to Multi-Task

Capable of Prioritizing

Data Management

Passion for music

Attention to Detail

EDUCATION

Bachelor of Science, Music Production, Full Sail University Anticipated 2018

Technical Proficiencies: Microsoft Excel, Microsoft Outlook, Microsoft Word, Microsoft Power point, Microsoft Publisher, Some experience with SharePoint

PROFESSIONAL EXPERIENCE

HHD, 3d OD Bn – US Army 11/2014-04/2015

Title: Intelligence Sergeant/Security Manager

Tracks and prioritizes tasks and due-outs assigned by the Company Executive Officer; provide reminders to senior staff; coordinates cross-organizational responses and tasks assigned by other internal and external executive staff

Responsible for managing section calendar and coordinating company meetings and training events i.e. prioritizing and rescheduling by outlook

Receives, screens, and routes inbound calls to external and internal contacts, while taking messages

Attends meetings and makes decisions on behalf of and supports the staff section manager in administrative matters or during assistant’s absence

Creates and maintains a wide variety of administrative files and records in hardcopy and e-files on a SharePoint; maintains by filing, sorting, and reconciling

Gatekeeping: receives and directs visitors and clients to staff as appropriate

Provides reception desk coverage to include duties such as keeping visitor logs, answering phones, and answering information request

Created a Security Clearance Access Roster which organized over 100 personnel into a database spanning over two states and Filtered personnel between 3 clearance profiles and over 8 unique forms of granted access to improve company maintenance of confidential information

Composes, proofreads and approves all material for the section manager’s signature including personnel documents, memorandums, correspondence and travel requests for 100+ staff

General clerical duties including photocopying, faxing and emailing credentials and documents and filing confidential material

Uses MS Word to draft, format, edit, print and save routine correspondence i.e. memorandums and letters

Uses MS Excel to create, format and manipulate spreadsheets, tables and reports i.e. social security rosters

Revamped the company filing program of Protected Personal Information and Personally Identifiable Information with the Army labeling system to improve unit record management and retention for the units 3 different locations

25th CAB, AVN Bd – US Army 10/2011-10/2014

Title: Intelligence Sergeant/Security Manager

Coordinates and maintains records for staff in filing systems of administrative and technical data i.e. training request and personnel action forms

Process Organizational mail and parcel for public dissemination; coordinates the logistics of the Organization Postal office with other external individuals; ensures completion of multiple, simultaneous actions

Expertly developed several Standard Operating Procedures (proofreading and editing, identifying errors in grammar, improving clarity and content, composition, flow, spelling, organization and punctuation) to ensure adherence to agency policies

Serves as a liaison between supervising officer and other agency staff, transmitting assignments and ensuring compliance with organizational policies at all levels.

Uses MS PowerPoint and Publisher to create professional presentations i.e. situational briefings

Ensures supervising staff officer is aware of internal and external deadlines

Handle overseas security travel arrangements for the organization

Develops and maintains organizational standards and procedures to ensure policies and division actions are met

Trained and supervised several staff responsible for providing routine support to the section manager; supervisory experience

Attends staff meeting, prepares meeting minutes/notes and provides follow ups on key information

Submits service requests for foundation and structural updates

4th MEB, 1st ID – US Army 02/2010-09/2011

Title: Intelligence Analyst

Responsible for Researching, reviewing, preparing, proofreading and editing reports and material for signatures and consolidating them with supporting documents

Take and prepare agendas and attend senior staff meetings

Uses MS Outlook to compose, send and respond to senior officer’s emails, manage aspects of the organization’s training calendar, send meeting reminders and updates

Identify operating procedure and intelligence gaps within the organization and assist in developing solutions and recommendations.

Instruct internal clients on financial management.

PROFESSIONAL REFERENCES

Kenneth Johnson

Property Book NCO

HHD 3d Ordnance Battalion

253-***-****

**************@*****.***

Relationship: Co-worker at 3d OD BN

Jorge D. Soto

Deputy G2 Intelligence Officer

32d Army Air and Missile Defense Command