Executive Assistant Management

KENDRA BENSON

707-***-**** – ***************@*****.*** – linkedin.com/in/kendrabenson

Professional Summary

Proactive, polished professional with over 14 years of success providing support to CEOs, C-Level and Sr. executives within a broad scope of discretion, accuracy, timeliness and confidentiality. Accomplished self-starter adept at managing multiple tasks and projects simultaneously while consistently producing top-quality work in a fast-paced environment. Proven ability to work closely with executive teams developing and maintaining positive work relationships. Demonstrated ability to achieve first-rate results working independently and remotely from home-based office.

Areas of Expertise

C-Level executive support

Extensive travel planning

Expense reporting

Calendar management

Process improvement

Meeting and event planning

Project management

Writing (business correspondence, presentations, reports, blogs, advertisements and social media content)

Email management

Policies and procedures

Presentations and confidential reports

Purchase orders and invoicing

Management

Facebook, Bing, Google, Instagram and YouTube ads

Digital content development

Social media management

Experience

Kendra Benson.com

Digital Marketing Specialist March, 2017- Project ends August, 2017

Structure, create content and execute targeted digital marketing campaigns with a heavy emphasis on Facebook, YouTube, Google and Bing Ads. Ensure campaign is optimized for search. Seek out new social channels and determine relevancy for advertising and engagement. Drive new email subscriber growth across key acquisition channels through email campaign creation and optimization of marketing funnels. Design infographics and other graphic pieces in multiple formats.

Ultragenyx Pharmaceutical February, 2013 – March, 2017

Executive Assistant to the CMO – (October, 2015 – March, 2017) accepted new position with the same company

Provided executive support to the Chief Medical Officer handling an ever-changing set of priorities with focus and adaptability. Managed complex calendar continuously reprioritizing and shifting meetings to maximize productivity. Anticipated needs for executive’s upcoming meetings by preparing relevant information. Scheduled international virtual meetings with participants from multiple time zones with demanding schedules. Processed expense reports, generated purchase orders and invoices, proofed and edited presentations, generated highly confidential reports, created agendas and managed daily administrative tasks. Provided basic training on administrative processes, expense reporting and purchase ordering systems to newly hired Administrative Assistants and provided ongoing support. Lead logistical planning for internal and off-site meetings and events. Coordinated extensive domestic and international travel ensuring compatibility with executive’s requirements and company policy. Drafted consulting agreements and work orders following contracts through the legal review process from start to completion to ensure contracts were fully executed in a timely manner.

Ultragenyx Pharmaceutical February, 2013 – March, 2017

Administrative Assistant to the VP, Program Development, VP, Commercial Planning and VP, Regulatory Affairs

(February, 2013 – October, 2015) changed positions within the same company in October, 2015

Provided executive support for the VP, Program Development, VP, Commercial Planning and VP, Regulatory Affairs and corresponding departments. Closely managed multiple complex calendars. Coordinated extensive travel. Processed expense reports in a timely manner. Provided project assistance in support of multiple ongoing research programs. Proofed and edited presentations and program maps. Lead logistical planning for all conferences and off-site meetings including: registration, group hotel accommodations, travel and ground transportation. Located venues, secured meeting rooms, negotiated contracts, arranged catering and udio visual. Researched and reported conference sponsorship opportunities.

Xtreme Custom Iron, Inc. January, 2006 - February, 2013

Executive Assistant to the CEO / Office Administrator

Accountable for all aspects of office administration including: finance and resource management, daily operations, business communications and employee relations. Developed corporate policies and procedures, monitored implementation and made amendments as needed. Generated purchase orders and invoices, created budgets and managed cash flow. Analyzed company’s overall financial position to ensure achievement of business objectives. Established vendor relationships, maintained customer, supplier, legal, financial and personnel records. Designed marketing materials, managed advertising, tradeshow, target print and radio campaigns.

Adams & Associates March, 2004 – January, 2006

Executive Assistant to the President and CEO

Served as Executive Assistant to the CEO of Apple Computer’s outsourced production company, maintaining confidentiality and the highest ethical standards. Managed calendar of appointments and meetings. Arranged complex international travel itineraries. Prepared and processed CEO and departmental crew leaders’ expense reports. Monitored CEO’s email and responded with proficiently composed correspondence on highly confidential issues as needed. Established and maintained excellent working relationships with high profile client, executive team, subcontractors, and corporate liaisons. Performed maintenance and updates on working project estimates ranging from $500,000 to $2,000,000 productions.

Low Income Investment Fund September, 2003 – March, 2004

Executive Assistant to the President and CEO

Facilitated the performance of CEO and supported 12 Board members by expertly anticipating and attending to administrative and management tasks. Acted as liaison between CEO, Sr. management, clients and colleagues. Managed calendar, coordinated travel arrangements and processed related expense reports for CEO and Board members. Prepared presentations and reports. Managed off-site Board of Directors meetings, handled logistics, prepared related documents, meeting minutes and maintained corporate records. Supervised and trained temporary employees on daily operations.

Cerus Corporation May, 2002 – September, 2003

Executive Assistant to the VP, Scientific Affairs

Provided Sr. Level executive administrative support to the VP of Scientific Affairs. Arranged travel itineraries and completed detailed expense reports. Managed heavy calendar activity, scheduled meetings and handled all corresponding logistics. Responded to executive’s incoming written information and correspondence. Assisted in adapting and changing forms and procedures to enhance departmental efficiency. Coordinated all aspects of corporate biannual retreats and managed administrative team of 6, delegating responsibilities in a manner to ensure seamless execution of events.

Education

BA, Psychology - 4.0, Summa cum laude graduate

California State University, Sacramento

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