Executive Assistant

Wendy DeGennaro Teaneck, NJ

*****.*********@*****.*** 201-***-****

EXECUTIVE ASSISTANT

Exceptionally detailed, organized and proactive administrative professional with extensive experience in the retail, legal, human resource, real estate, loss prevention and finance industries. Dedicated, self-motivated and results-driven with the ability to multi-task several initiatives while maintaining strict confidentiality and focused attention to detail.

HIGHLIGHTS

Budget development and Management

Contract drafting, review and negotiation

Vendor management

Event Planning and Team Building

Leader who takes the initiative and tackles any task at hand with ambition and solid judgement

Certified Paralegal

Notary Public

PROFESSIONAL EXPERIENCE

Ascena Retail Group, Mahwah, NJ 2013 – 06/15/17

Executive Assistant

•Direct report to the Vice President of Information Technology – working closely with other Executives and Executive Assistants on a daily basis to schedule multi-site meetings and collaborating on information and resources

•Responsible for preparing monthly Power Point and Excel reports outlining the department’s current projects and achievements

•Processing all expense reports and invoices - attending monthly budget meetings and maintaining strict control on department spending to adhere to budget guidelines

•Coordinating and scheduling all travel arrangements

•Organizing and maintaining executive’s correspondence and records, following up on pending matters while maintaining strict confidentiality and focused attention to detail

The Children's Place, Secaucus, NJ 2007 – 2013

Executive Assistant / Financial Coordinator

•Executive Assistant to the Vice President of Loss Prevention – coordinated all event, travel and meeting planning for both the VP as well as a team of 12 Regional Directors

•Promoted to Financial Coordinator after 4 years of proven track record of expense control and budget management

•Processed all vendor invoices and prepared monthly analysis for budget meetings

•Maintained strict, confidentiality and professional demeanor while maintaining compliance of legal requirements for the daily background screenings for all corporate, field and store level new hires

•Fielded all phone inquiries and solicitations from partners and external vendors

•Responsible for preparing and analyzing approximately $9 million budget for guard service, armored car, background screening, and alarm monitoring

•Internet fraud – analyzed e-com orders for potential fraudulent activity and approved/declined the orders based on findings; provided a monthly analysis based on activity

Urban Brands, Inc., Secaucus, New Jersey 2006 – 2007

Executive Assistant

•Direct report to the Vice President of Finance

•Processing and maintenance of all insurance claims and policies at both the office and store level including a log of all store related incidents both in the states and international

•Monthly reconciliation of the company’s American Express account

•Processing and reconciling both the Vice President’s and department’s expense accounts

•Coordinating and maintaining the Finance department’s calendar of monthly deliverables

JH Mack, LLC Construction Management Services, Teaneck, New Jersey 2004 – 2006

Senior Executive Assistant to Executive Vice President

•Direct report to the Executive Vice President of Operations

•Responsible for negotiating new copier leases resulting in an annual savings of 38%

•Solicited contractors to bid on construction projects and created bid packages to send to them; acted as a principal liaison to all tenants and created a tenant issue log and procedure which increased response time and tenant satisfaction

•Created contracts for contractors and sub-contractors using AIA software

Mellon Financial Services, Fort Lee, New Jersey 2003 – 2004

Senior Executive Assistant to Chief Operational Officer

•Direct report to the Chief Operating Officer of HRIS

•Created and implemented a fulfillment report that increased daily output by 25%

•Managed and processed all monthly budget and productivity reports including payroll and benefit fulfillment

•Managed calendar, scheduled and coordinated all travel

•Attended meetings and created and distributed minutes with action items, followed up through completion

ADDITIONAL EXPERIENCE

Footstar Retailing Services (A division of Meldisco, Inc.), Mahwah, New Jersey 2002 - 2003

Executive Assistant

United Parcel Service, Mahwah, New Jersey 1999 - 2002

Executive Assistant

Hartz Mountain Industries, Secaucus, New Jersey 1992 - 1998

Legal Assistant

EDUCATION

Fairleigh Dickinson University, Hackensack, New Jersey

Paralegal Studies Program – Certificate of Completion ABA Approved

Saint Peter’s College, Jersey City, New Jersey

General studies courses

SKILLS

•Advanced proficiencies in Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

•Oracle Financial Suite

•Concur Travel Planning

•Remote executive support

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