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Accounts Receivable Manager

Kings County, New York, United States
August 28, 2017

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Kantrece D. Vaughn

** ******** ****** *-* Brooklyn, NY 11207

Cell: (917)***-****

Profile: Possesses outstanding oral and written communication skills. Qualifications are inclusive of strong interpersonal skills with the ability to effectively interface with all levels of management articulately. Superior organizational and time management skills with the ability to anticipate, prioritize, and fulfill multiple tasks with acute attention to detail and deadlines. Experience with job scheduling according to company’s weekly, monthly and annual matrix budget. Heavy executive calendar management and travel arrangement experience. Excellent leadership skills, energetic self-starter, respond comfortably in stressful situations, and consistently maintain positive relations with all staff and outside clientele in high volume operations. I possess a personable demeanor with an emphasis on composure, flexibility, confidentiality, and a high degree of discretion. My PC skills are Advanced MS Word, Advanced MS Excel, Advanced MS Outlook, Advanced MS PowerPoint, Adobe Acrobat, Peachtree, and QuickBooks. A proactive, responsible, and focused team player at all times with a positive can-do attitude.


05/16- Present Wise Electrical Services, Inc. New York, NY

Receptionist/Accounts Payable/Payroll/Purchasing (Temp/ Essex Temporary Staffing Agency)

Provide C-Level administrative support

●Greeted visitors entering establishment, determined nature and purpose of visit and directed visitor to specific destination

●Operated telephone switchboard to receive all calls and answer all inquiries about the business in a knowledgeable manner

●Ordered office supplies, maintained all office equipment, protected confidential files, and distributed mail and packages

●Maintained payroll information by collecting, calculating, and entering accurate data

●Updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department transfers

●Entered invoices and reconciled monthly vendor statements

●Prepared internal and external corporate documents for team members and industry partners

07/15- 03/16 Stone Source, LLC New York, NY

Accounts Receivables Specialist (Temp/ Robert Half Agency)

●Managed a variety of accounting and administrative functions in a high volume office.

●Established, maintained, and updated files, databases, records, and other documentation.

●Provided accounting support to sales team in all branches.

●Provided notary services on premises.

●Prepared reports and financial data spreadsheets.

●Assisted in month end closings.

●Conducted internet research to establish credit line for clients.

●Posted customer payments by posting cash, checks, credit cards, euros, and wire transactions.

●Resolved valid or authorized deductions by entering adjusting entries.

●Resolved collections by examining customer payment plans, payment history, credit line; prior to transfer to collections.

●Protected organization's value by keeping information confidential

●Accomplished accounting and organization mission by completing related results as needed.

●Facilitated swift payments of invoices due to the company by sending invoices and contacting customers

●Generated reports detailing accounts receivable status.

●Updated accounts receivable database with new accounts or missed payments.

●Provided solutions to any relative problems to customers.

●Processed check and credit card refund requests.

06/14-06/15 Metropolitan Paper Recycling, Inc. Brooklyn, NY

Executive Assistant- Receptionist (Temp/ Active Staffing Services)

●Provided direct executive administrative support to the CEO and C-Level management

●Processed monthly CEO's expense reports reflecting supporting documents.

●Coordinated CEO's travel arrangements, including travel visas preparations, ticket purchases and accommodations.

●Created and maintain Word and Excel spreadsheets; recording contract specifics.

●Reviewed operating practices and implement improvements where necessary

●Develop and sustain a level of professionalism among staff and clientele

●Upheld a strict level of confidentiality

●Maintained an organized filing system of paper and electronic documents

Kantrece D. Vaughn

04/12-10/13 Tanner Bolt & Nut Corporation Brooklyn, NY

Accounts Receivable Specialist - Receptionist

●Answered switchboard phone lines and kept a detailed log of all incoming calls/emails/requests/messages.

●Provided direct administrative support to the CEO and C-Level management

●Coordination and distribution of all outgoing/incoming office mail via USPS, FedEx, and UPS.

●Verified that transactions complied with financial statements, policies, and procedures.

●Researched billing discrepancies and worked with vendors to solve issues.

●Prepared 30, 60, and 90 day aging reports.

●Maintained collection database. Documented all follow up (verbal and written).

●Created forms and documentation for customers’ payment terms.

●Performed account reconciliations and documentation.

●Recorded and processed all checks, charge cards, EFT, and ACH wire transfer payments as per remittances.

●Researched resolutions for all billing discrepancies.

●Maintained and updated an accurate listing of accounts receivable.

●Determined when accounts should go to third party collection agency.

●Worked intricately with all other departments to maintain integrity of collection calls and customers’ accounts.

●Handled the tasks of recording and transcribing minutes of Accounting/ Collection meetings as per requirements.

●Assisted in reviewing the plans and monitoring variances in the organization.

●Prepared innovative strategies and plans to achieve profit targets as well as the financial goals of the organization.

05/07-2/09 Curtis Partition Corporation New York, NY

Receptionist/Administrative Assistant

●Answered phone lines and transferred all incoming calls/requests/messages to desired party.

●Provided direct administrative support to the President, Vice President, and Senior executives.

●Coordinated conference room scheduling and conference calls.

●Coordinated activities with other executives to ensure timely completion.

●Coordination of all outgoing/incoming office mail packages and correspondences via USPS, FedEx, UPS.

●Tracked and ordered all office supplies on a weekly basis.

●Coordinated with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative tasks.

11/03-11/06 Kay-Bee Toys Garden City, NY

Senior Assistant Manager/ Training Store Manager

●Implemented a successful training module for all new hires, seasonal hires, and existing staff members.

●Increased sales profits by 2-5% on quarterly basis and created daily action plans for employees.

●Received customer service rewards.

●Trained long term sales associate to become promotion eligible and obtain various positions of management.

Education: Ashford University San Diego, CA

Major: Presently pursuing Bachelor of Art degree in Accounting.

Sarah J. Hale High School

Received diploma

Military: U.S. Army Ft. McClellan, Al

Honorable Discharge 2005

Skills: Type 75 WPM, 100 keystrokes per minute, filing, faxing, copiers (b/w, color); advanced knowledge and certified in:

Microsoft Word, Microsoft Outlook, Microsoft Excel, and Microsoft PowerPoint

I also am certified in Peachtree/QuickBooks 2010 software. Proficient in utilizing Pitney Bowes Postage Meter, Cisco

Phone Systems, Avaya Phone Systems, and CRM systems.

Notary Public License (Exp. 12/24/20)

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