Administrative Assistant Office
Resume:
Stephanie Grimm
*** ****** ** • Saint Charles, IL 60175
*******************@*****.***
Summary of Qualifications
Over 10 years of hands-on office practices and procedures
Recognized for resourcefulness in managing administrative affairs and supporting organizational goals
Strong attention to detail, quick learner and time-management skills
Exceptional analytical, organizational and communication skills
2010, Microsoft Outlook, Windows 7, Windows 8, Windows 10 and Desktop Publishing
Knowledgeable of computer hardware assembly
Knowledge of SAP
Ability to work in a team environment and diverse populations
Learn new technology quickly
Professional Work History
Waubonsee Community College 1/2016-present
PT Assessment Assistant, Aurora & Fox Valley, IL
Check-in examines by the verification of student information and testing registration.
Schedule testing appointments for walk-in customers as needed.
Administer exams including the distribution of testing instructions, timing of examinations and activation of testing software, as appropriate.
Ensure testing integrity by monitoring the use of notes, calculators, books, and other materials in the testing room.
Monitor testing room to ensure that computers are working appropriately and students are following testing guidelines.
General office duties of maintaining student records, photocopying, filing and serving as a back-up for answering phones.
Staffing Now, Naperville, IL 8/2016-9/09/2016
Executive Assistant- Temp position in Geneva, IL
Handling information requests, and performing clerical functions.
Preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Executive expense report reconciliation
Handled travel arrangements in Concur
Schedule Lync meetings in Microsoft outlook
Organized and planned large events
Aramark D303as needed 9/2015-5/2016
Lunchroom Supervisor
Supervised children and managing the safety of children in the cafeteria and on the playground. Monitoring behavior and noise level of students. Help students with daily functions in the lunchroom and playground.
Oce North America-Itasca, IL 2/2005-9/2006
Administrative Department Assistant
Provided assistance to Vice President of Sales and served multiple supervisors by organizing meetings and travel arrangements
Analyzed and audited Software Fulfillment department expense reports
Handled vacation hours and weekly schedules of employees
Answered and screened telephone calls, sorted mail, maintained and distributed email list
Processed purchase orders and invoices monthly
Organized calendar for Vice President and departments
Screened phone calls
Proven ability to prioritize and handle multiple tasks in a challenging environment
Able to handle transcription, took minutes in meetings
Managing databases and running monthly analytical reports
Office Team-Schaumburg, IL 9/2004-1/2005
Administrative Assistance
Temp position Administrative Assistant
Oce North America-Chicago, IL 2/1997- 9/2004
Administrative Assistant
Provided essential assistance to two Regional Service Directors, thirteen Field Managers and thirty Field Engineers
Balanced Director’s and staff calendars, coordinated conference calls and meetings
Assisted Sales Department at trade shows and greeted visitors warmly
Demonstrated attention to detail to meet deadlines
Took initiative and had a positive attitude
Education
Elgin Community College Elgin, IL
Associates in Applied Science Office Admin. Technology Ant. Graduation Date, May 2018
Heartland Community College Normal, IL 1994-1996
Certificate in Office Administrative Technology
Volunteer work
Volunteer – 4H Cloverbuds Kane County, Assistant 2017
Volunteer - School District 303 activities 2011-2015
Volunteer - Helping and support Therapeutic riding 2012-2013 assistant for special needs children
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