Administrative Assistant Manager

ADRIENNE E JOLLY

**** ********** ******

Nashville, TN 37207

Telephone: 615-***-****

Email: ***************@*****.***

OBJECTIVE: To obtain a challenging administrative position in which I can utilize my diverse background and experience in a rewarding position.

WORK EXPERIENCE:

07/2013 – Present Urban League of Middle Tennessee

Nashville, TN

Office Administrative Manager

Conduct regular meetings with supervisors to evaluate performance of each employee. Implement internal processes. Delegate authority as necessary. Ensure the maintenance of a working environment that yields productivity and furnishes essential office necessities. Oversee planning, organizing and managing of the various activities done within and outside the organization. Conducting reviews and making all the essential recommendations to the management regarding more effective and more organized handling of specific operations within the organization. Facilitating new staff and volunteer orientation. Managing payroll and ensuring accurate, timely and efficient distribution of salaries. Serving as the reporter of estimated yearly expenditures and produce written output regarding the organization’s budget. Handling matters that are directly related to the leave privileges of the workers of the institution. Maintaining an effective medium of communication and close collaboration among the workers in the organization. Serving as the receiver of important mail, documents and ordered items delivered to the organization. Perform a series of secretarial functions for the organization and provide additional services depending on the policies and procedures of the organization.

12/1998 – 02/2009 Vanderbilt Integrated Providers, LLC

Vanderbilt Medical Center

Nashville, TN

Administrative Assistant II

Responsible for all administrative support functions, including proactively managing schedules of vice president and associate director. Acted as liaison for superiors as requested. Performed the most complex and varied professional level administrative work. Coordinated high level executive meetings. Composed and typed confidential correspondence. Recorded and transcribed board and departmental minutes. Monitored budget and verified budget disbursements. Prepared and processed travel arrangements and maintained travel log. Analyzed and recommended methods for improving work flow in areas of A/P, record keeping systems, forms control and general office operations. Processed in-house and off-site invoices for A/P, check requests, purchase requisitions, 1180’s. Purchased and approved e-Procurement card transactions. Maintained personnel records. Maintained corporate records for VIP and subsidiaries. Ensured staff members were in compliance with Human Resources policies and procedures. Prepared concise reports on programs and projects. Served as back-up support to VP of Enterprise Wide for Department of Finance. Primary contact person for distributing medical record requests for four clinics of Nashville Healthcare Group which closed in 2000. Served as special event coordinator and facility manager.

03/1997 – 12/1998 Vanderbilt Temporary Services, Inc.

Vanderbilt University Medical Center

Nashville, TN

Senior Executive Secretary

Supported chief financial officer of the Department of Finance. Coordinated high level executive meetings. Composed and typed routine and confidential correspondence. Coordinated special projects as needed. Answered and directed telephone calls. Read, sorted and distributed incoming mail and documents. Maintained files.

09/1990 –03/1997 Department of Periodontics

School of Dentistry

Meharry Medical College

Nashvile, TN

Administrative Assistant

Supported professor of Periodontics and staff. Managed day-to-day administrative operations. Monitored budget. Composed, typed, and transcribed confidential correspondence and board and departmental minutes. Prepared travel arrangements. Prepared and processed check requests, purchase requisitions, etc. Ensured staff members were in compliance with human resources policies and procedures. Maintained staff personnel records. Maintained corporate filing system. Administered examinations to students. Researched special projects. Served as special event coordinator as well as facility manager.

EDUCATION:

1990 – 1994 Tennessee State University

Major: Business Administration

1984 – 1986 Branell Business College

High Technical Secretary

Graduated: March 1996

SKILLS:

Skills in formulating ideas and presenting them in an effective manner – handling inquires and dealing with problems and working with the public. Ability to use independent judgment and discretion to analyze and resolve problems. Ability to gather and interpret a wide variety of data. Ability to communicate clearly, concisely and convincing, both orally and in writing. Ability to use office equipment and personal computer. Knowledge of Microsoft Word, PowerPoint, Microsoft Outlook and Excel programs.

REFERENCES AVAILABLE UPON REQUEST

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