ac0q8g@r.postjobfree.com

C-LEVEL EXECUTIVE ASSISTANT

630-***-****

Skills and Qualifications:

Executive Office Management

Travel and Calendar Management

Project Management

Sales & Marketing Research

Notary Public Commission

Document Preparation

Human Resources Onboarding

Business Communications

Event Planning

Microsoft Office Software

Accounting and Purchasing Systems

Professional Experience:

POWER PLANT SERVICES – Melrose Park, IL January 2015 – Current

Assistant to CEO/President

Manage Executive Office by scheduling meetings and business engagements while demonstrating leadership to maintain credibility, trust and support with senior leadership team members.

Facilitate companywide events that assist and promote good work relationships among employees.

Travel Coordinator for all business travelers, including ground transportation, hotel and required documentation, i. e., Passports, VISA’s.

Lead Corporate Event Planner for internal and external business meetings. Conducts research of venues and negotiates contracts for corporate events, including selection of vendors, speakers and sponsors.

Major Accomplishment: Coordinated and facilitated four successful employee events within a year.

NEOVIA LOGISTICS SERVICES – Downers Grove, IL May 2013 – September 2014

Executive Assistant/Office Administration (Long-term contract SNI)

Demonstrated excellent interpersonal skills to coordinate a multitude of responsibilities during the relocation of corporate headquarters.

Handled administrative matters expeditiously, proactively, and follow through on projects to successful completion.

Coordinated travel schedules for up to 5 executives, including flights, hotels, ground transportation.

Reconciled credit card statements and submitted expenses via Concur.

Processed vendor invoices for approval and payment via SAP.

Maintained vendor accounts and financial reporting via SharePoint.

Major Accomplishment: Administrative Office Management that contributed to a smooth transition of the relocation efforts of Corporate Headquarters.

FAIRRINGTON TRANSPORTATION – Bolingbrook, IL September 2011 – April 2012

Executive Assistant to CEO and President (Long-term contract)

Gatekeeper for the office of the President and executive staff. Managed up to 5 Outlook Calendars by coordinating meetings and travel schedules which included agendas, flight details, hotel and ground transportation.

Created budgets and monitored expenses related to special events and travel.

Produced the monthly SOC employee meetings.

Created meeting agendas, presentations and communications for management and customer meetings.

Coordinated and facilitated employee and customer events, requiring catering vendors, speakers, and entertainment.

Managed several projects simultaneously with marketing vendors, employees & staff.

Major Accomplishment: Facilitated market research analysis and coordinated and facilitated two consecutive employee and customer events.

THE HAVI GROUP LP – Downers Grove, IL October 2006 – January 2010

Executive Assistant to CFO

Managed calendars, travel schedules (international), communications, and special projects for the CFO and Vice President of the Treasury Department.

Reduced international shipping costs by managing the execution and delivery of highly confidential, time-sensitive legal agreements across a global organization.

Event Planning – coordinated and planned departmental meetings and off-site events for international finance team.

Major Accomplishment: Streamlined the system for the execution of contracts across an international audience, saving turnaround time and decreasing shipping costs.

Executive Assistant to Division President – Division of The HAVI Group August 1999 – Oct 2006

Managed calendar, travel schedule, communications, expense reporting and special projects on behalf of the divisional president.

Assisted HR with the implementation of training modules, succession planning, and personnel file maintenance.

Scheduled off-site training programs for more than 150 operation managers and supervisors.

Created monthly divisional status updates as well as distributed the financial reports.

Major Accomplishments: 1.) Created systems for researching and preparing monthly status updates, 2.) successfully coordinated concurrent sessions of the annual “off-site” training conference for over 150 managers and supervisors.

TECHNICAL EXPERIENCE

Advanced Microsoft Office – Outlook, Word, PowerPoint, Excel, SharePoint & Visio; Lotus Notes, Concur, Web Expenses, SAP, Ceridian, Citrix XenApps (Avid, Angus & MRI); Internet Research

UNDERGRADUATE DEGREE

Business Administration and Liberal Arts

PROFESSIONAL AFFILIATIONS

Administrative Professionals Worldwide

Administration: Office Managers and Executive Assistants

Toastmasters International

VOLUNTEER EXPERIENCE

Advocate & Volunteer for The Rebecca House Foundation

http://www.rebeccashousefoundation.com

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