Executive Assistant Administrative Support

JESICA HINES

***********@*****.*** 281-***-**** 22706 Bucktrout Lane, Katy, TX 77449

EXECUTIVE ASSISTANT

Key skills:

Administrative Support Benefit Administration Business Correspondence Calendar Management Database Maintenance General Office Duties Logistics Office Management Payroll Processing Physical and E-Filing Systems Meeting and Event Planning Travel Arrangements Contract Negotiation

PROFESSIONAL EXPERIENCE & ACHIEVEMENTS

Petrochem, Houston, TX US 06/2016 to Present

Executive Assistant/Salesforce Coordinator to VP of HR, Senior Executive and Office Staff

Administrative Support Monitored Email Produced Monthly Reports Directed Incoming Calls Managed Multiple Calendars Contract Negotiation Meeting and Event Planning International and Domestic Travel Arrangements Researched, Coded and Approved Invoices for Payment Purchasing Salesforce, Concur and American Express Administrator

Aurora USA Oil & Gas, Inc. /Baytex Energy USA, Inc., Houston, TX US 12/2011 to 9/2015

Sr. Executive Assistant to Chief Operating Officer/Senior Vice President and Operations Department

Administrative Support Monitored Email Managed Office Produced Monthly Reports Directed Incoming Calls Managed Multiple Calendars Contract Negotiation Meeting and Event Planning International and Domestic Travel Arrangements Researched, Coded and Approved Invoices for Payment Payroll Processing Purchasing

Quantapoint, Inc., Houston, TX US 11/2009 to 10/2011

Office Manager/Executive Assistant to Chief Executive Officer

Administrative Support Managed Office Benefits Administrator Human Resources Researched, Coded, Approved and Paid Invoices Monitored Email Directed Incoming Calls Managed Multiple Calendars Negotiated Contracts Meeting and Event Planning International and Domestic Travel Arrangements

Stratos Global/Inmarsat, Houston, TX US 3/2008 to 10/2009

Executive Assistant to Senior Vice President

Administrative Support Managed Office Monitored Email Directed Incoming Calls Managed Multiple Calendars Contract Negotiation Meeting and Event Planning Researched, Coded and Approved Invoice International and Domestic Travel Arrangements Administered Large Company Cellular Account

Terra Global, Inc., Houston, TX US 7/2007 to 2/2008

Office Administrator/Executive Assistant to Chief Executive Officer

Administrative Support Managed Office Monitored, Prioritized, Forwarded and/or Responded to CEO's Email on His Behalf Benefits Administrator Researched, Coded, Approved and Paid Invoices Directed Incoming Calls Managed Multiple Calendars Contract Negotiation Meeting and Event Planning International and Domestic Travel Arrangements

Stratos Global/Inmarsat, Houston, TX US 1/2006 to 7/2007

Executive Assistant to Senior Vice President

Administrative Support Managed Office Monitored Email Directed Incoming Calls Managed Multiple Calendars Contract Negotiation Meeting and Event Planning Researched, Coded and Approved Invoices International and Domestic Travel Arrangements Administered Company Cellular Account

ALTIVIA Corporation, Houston TX US 3/2003 to 1/2006

Contract Administrator

Administrative Support for Senior Vice President as Well as Sales and Marketing Department Processed Bids Maintained Bid Calendar Bid Analysis National and Regional Trade Show Organization Trade Show Budget Vs Actual Reports Large Marketing Mail Campaigns Sales Meeting Organization New Customer Setup Sales Quotes Vendor Applications Filed and Maintained Business Licenses.

PGS Exploration (U.S.), Inc., Houston, TX US 2/1997 to 11/2002

Executive Secretary to International Marketing Department and President of PGS China

Administrative Support Seismic Data Demonstrations for Clients Organized and Executed Large Marketing Mail Campaigns Planned and Coordinated International Bid Round Meetings Negotiated Hotel and Catering Contracts Coordinated and Attended US trade shows International and Domestic Travel Arrangements Processed Bids Directed Client Calls Researched and Approved Invoices for Payment Created and Processed Expense Reports Created PowerPoint and Corel Draw Presentations

EDUCATION & TRAINING

Studies, Major: Business, Dallas Community College, Dallas, TX

Dallas Community College, Dallas, Texas

Some College Coursework Completed

Studies, Major: General Education, Irving High School, Irving, TX

Irving High School, Irving, Texas

High School or equivalent

AFFILIATIONS & COMMUNITY INVOLVEMENT

United Way

Monthly donations as well as selecting the local and national charities that would benefit.

Wounded Warrior Project

Volunteer every year for my local area fundraising events.

REFERENCES

References Available Upon Request

SOFTWARE

Adobe Photoshop ADP Open Invoice ADP Payroll Aries Concur Corel Draw Harvard Graphics Microsoft Office Suite (Access, Excel, Outlook, PowerPoint, Publisher, Project, Visio, Word) PeopleSoft Salesforce SharePoint WordPerfect

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