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Executive / Administrative Assistant

New York, New York, United States
May 19, 2017

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Ridgewood, NY C: 347-***-****


Ambitious, bright, self motivated, multilingual Executive Assistant with more than 10 years of experience

coordinating operational needs and providing administrative, management, and business development

support to improve team productivity and reduce costs. Adapts quickly to new environments respecting

cultural nuances and understanding fully the company's strategic aims. Proven ability to build effective

relationships with internal and external stakeholders at all levels and also helping companies translate their

business goals and ideas into operational reality. Excellent multi tasking ability and extensive knowledge of

computer technology. Microsoft Office expertise with strong data management providing efficient administrative

support to C-level executives. Peer and manager feedback has consistently recognized professionalism, good

judgment, excellent organizational skills, strong interpersonal skills and friendly approach, even when

under pressure.


Data management Excellent multi-tasking ability

Documentation expertise Microsoft Office expertise

Clerical support Friendly nature

Clear oral/written communication High accuracy

Team building Organizational skills


Durante Rentals – Flushing, NY

Executive Assistant 12/2014 to Current

Oversee office operations. Answer and direct phone calls and take accurate messages.

Provide daily administrative support to the President and Chief Executive Officer. Maintain their

calendar and phone calls. Handle daily lunch orders for the President and CEO.

Perform administrative duties associated with scheduling and coordinating meetings and planning


Organize and monitor office operations and procedures such as bookkeeping, preparation of payrolls,

personnel, information management, filing systems, requisition of supplies, and other clerical services.

Compose and produce business correspondence, reports and related materials.

Prepare hire packets for new employees and inform them of company policies and procedures.

Research information, as requested, and relay official interpretations, gather data for departmental

reports, and conduct preliminary analysis of data.

Enter time and expense reports in accordance with company policy.

Daily assistance on accounts payable. Prepare invoices and mail copies for customers, as requested.

Answer accounts receivable phone inquiries. Performed heavy customer contact regarding past due or

delinquent account balances. Submit a weekly report of all accounts pending balances and payments.

Track and monitor assigned budget expenditures and reports on variances.

Perform other related duties as assigned or requested.

Central Texas College – Doha, Qatar (U.S. Army base) 07/2003 to 08/2013

Local Program Manager / Administrative Assistant / Receptionist 07/2007 to 08/2013

Supervised, coordinated, and monitored the activities and services offered under the contract.

Conducted orientations and assisted in providing staff development training.

Provided general information about the program, answered telephones, transferred calls, and took

messages when appropriate.

Made copies, sent faxes and handled all incoming and outgoing correspondence.

Maintained an up-to-date department organizational chart.

Stocked office supplies and prepared orders as required.

Prepared and processed outgoing payroll and all incoming documents and forms pertaining to CTC


Planned travel arrangements for executives and staff.

Facilitated the recruitment of sufficient qualified personnel to ensure substitute personnel were available

in accordance with the contract.

Created weekly and monthly reports and presentations using PowerPoint, and maintained spreadsheets

using advanced Excel functions and calculations to develop reports and lists.

Maintained public relations with appropriate government and civilian personnel.

Performed special projects and related duties as assigned by the Regional Director.

Learning Center Operator – Kosovo/Doha, Qatar (U.S. Army base) 11/2003 to 06/2007

Operated and maintained all the computers at the center.

Networked computers, printers, fax machines, and disk drives on to LAN.

Assisted customers in using library materials and publications, enrollment, educational technology,

course materials and ordering correspondence courses needed to support advancement toward their

educational goals.

Performed software maintenance, updated virus definitions, scanned all hard drives for viruses, checked

for software updates on the Internet.

Northrop Grumman Mission Systems-NGMS – Kosovo (U.S. Army base)

Linguist / Consultant 11/2001 to 10/2003

Worked for NGMS as a U.S. Government Contractor in support of the U.S. Army in Kosovo, Operation

Allied Force - Task Force Falcon.

Conducted daily business with different U.S. Army units throughout Multinational Brigade East

operating zone.

Interpreted and translated daily for the unit members during assigned missions.

Assisted service members dealing with the civil population living in towns and rural areas.

Performed duties as interpreter during meetings with local population leaders.


Master of Science: Public Administration, 2011

Bowie State University - Maryland

GPA: 3.9

Bachelor of Science: Business Administration, 2007

University of Maryland University College - Maryland

GPA: 3.71

Member of Phi Theta Kappa Honor Society

Member of Alpha Sigma Lambda Honor Society

Bachelor of Arts: English Language and Literature, 2000

University of Tirana - Tirana

Languages Albanian, English, Greek, Italian

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