Accounts Payable Specialist Experience

Ana C Rainone

Home Phone: 914-***-**** Cell Phone: 914-***-**** E-mail: *******@***.***

Professional Experience

Fortistar Capital Incorporated, White Plains, New York

A/P Specialist 2007 - Present

Coordinate weekly/bi-weekly payroll functions for two divisions

Perform invoice allocations

Ensure compliance with Accounting deadlines (Ex. Check Run, entering vouchers)

Compute weekly/bi-weekly timesheets and input data into Accounting program

Record and organize journal entry data/vouchers thru Microsoft Dynamics Software

Responsible for entering cash distribution for Accounting on a monthly basis

Accountable for setting up new deal codes and distributing amongst all employees

Administrative Assistant

Ensured accuracy and effective database maintenance

Compose and distribute weekly expense reports for senior managers

Arranged domestic and international travel preparations for senior-level executives via the internet

Generated and distributed office memorandums (e-mail, documentary and voice) ensuring timely delivery

Prepare and organize Expense Reports for several Chief Executives

Responsible for all aspects related to Companies Used Oil System

Maintain all Accounts pertaining to Corporate Landlines

Receptionist

Provided excellent front office service to visitors and staff; answer telephones, purchase supplies and perform data entry

Sorted and organized mail distribution for all employees

Handled packages both inbound and outbound and distribute to appropriate persons

Inspection & Valuation International, White Plains, New York

Administrative Assistant, Project Management Oversight 2002 - 2007

Supported Project Managers of several branches around the country in preparation of project analysis and project status reports as well as preliminary budget review schedules

Assisted clients with questions in absence of Project Managers

Tracked status of all projects in progress

Handled drawings and specifications of new projects in coordination with Project Managers

Prepared transmittal forms for plan reviewers on new jobs

Met client specifications and deadlines

Coordinated invoices of new projects with Accounting department

Receptionist

Handled heavy call volume on a 10 line telephone system.

Ordered and maintained inventory of office supplies for entire company

Trained and supervised new receptionists

Responsible for monthly updates of phone schedules and employee extension lists

Maintained employee attendance records

H.K Garmirian & Company, New Rochelle, New York

Assistant to Coordinator 1998- 2002

Consulted with customers in the selection and coordination of fabrics, clothing and home furnishings

Entered and analyzed sales figures

Distributed samples of inventory to representatives

Communicated with international clients regarding merchandise via the Internet

Served as a representative of H.K. Garmirian & Co. at exhibition shows

Handled letters of credit

Computer Skills

Microsoft Excel, Word, PowerPoint, HotDocs, Jaws, Acrobat, Microsoft Dynamics, Solomon

Education

Berkeley College, White Plains, New York

Associate in Applied Science degree, June 1999

Major: Fashion Marketing & Management

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