Administrative Assistant
Resume:
SHENIKQUA SIMMONS
N. Charleston, SC 29418
WORK EXPERIENCE
Administrative Assistant 36,400 per yr. June 2006 – April 2017
Medical University of South Carolina, 19 Hagood Ave. Charleston, SC, 29403 College of Health Professions Division of Physician Assistant Studies
Software Used: MS Word, Excel, PowerPoint, Access, Outlook, SharePoint, Web Ct, Astra, Adobe Pro, Internet research, Moodle Rooms, 123 Sign-Up, Typhon Clinical Reporting System Software (Data Entry), One45-Clinical Site Management Software (Data Entry), RedCap, Survey Monkey (Data Entry), Site Executive Content Management (Website Updates), RxPreceptors (Clinical Site Data Entry)
Maintained schedules and coordinated appointment requests for the Division Director and Academic Coordinator (Astra Scheduler, Outlook, SharePoint, Doodle).
Attended meetings for the Division Operations Committee and recorded sessions, prepared minutes, transcribed notes and made appropriate updates to continuing accreditation records. (MS Word)
Assisted Program Director, Academic Coordinator and Clinical Coordinator with preparation and dissemination of program correspondences. (MS Word, MS Outlook, Xerox Scanner, Fax, Copier, HP Printer)
Maintained and coordinated with 6 college divisions for purchasing activities and maintaining inventory, created and administered purchase requisitions for the Physician Assistant Program and 3 division floors, experience in supply sourcing, procuring state requirements, proficient knowledge of purchasing methods and procedures, cultivated new supply sources enabling the department to save funds. (Excel, Adobe Pro)
Assisted the Clinical Coordinator and Director of Testing, Recorded student grades into Moodle or Excel. Entered student data for clinical rotations into the Typhon clinical site tracking system. (Moodle Rooms, MS Excel, Typhon, One45, RxPreceptor)
Assisted the Division Director, Admissions Coordinator and Student Services Coordinator by carrying out assigned tasks related to special events or program projects, graduation, faculty retreats, orientations. (MS Word, Excel, PowerPoint, Outlook; Astra Scheduler, Internet Research)
Prepared and regularly updated course resource files, to include syllabi, course lectures, testing and evaluation tools, course statistics, instructor evaluation results, and any additional materials required for accreditation or requested by the Division Director. (MS Word, Excel, PowerPoint, Adobe Pro,)
Provided PA Division faculty with administrative support, which includes preparing and submitting leave requests and travel requests, keeping an accurate tracking spreadsheet and calendar of leave time for faculty, initiates new faculty program orientation, placing annual requests for payment such as national professional memberships, etc. (MS Word, Outlook, Adobe Pro, Internet Research)
Performed regular updates of Division websites to ensure content is accurate and complies with university, college and national accreditation standards. (Internet Research, Site Executive)
Assisted Division Director and support quality enhancement activities by preparing, disseminating and retrieving surveys and studies to improve program effectiveness. (RedCap)
Primary Manager of three high volume web-based continuing medical education programs, provided one on one technical oversight, customer support, and website updates, Primary member of PA Studies CME committee, coordinate monthly preparation for Annual Continuing Medical Education Conference (Moodle Rooms, MS Word, PowerPoint, Redcap, 123 Signup)
Participated with Division Director on data collection, data analysis, and reporting on program operations as required for continuing accreditation. (MS Word, MS PowerPoint, MS Excel, MS Outlook, RedCap, Typhon)
Primary support for the College of Health Professions with mail distribution, supply room inventory, ordering and organization, preparing and submitting supply orders.
Managed student course grades using the following technology software: MS Office, MS Windows, WebCT, Astra, Respondus, Moodle Rooms, and SharePoint.
Served as initial contact person to provide information about the College of Health Profession educational programs of study.
Administrative Specialist 15,000 per yr. October 2005-June 2006
Trident Technical College, PO Box 118067 Charleston, SC 29423, Sharon Manigault, 843-***-****.
Software used Datatel, MS Office Suite, WebCt,
Greeted incoming students and visitors to Orientation Center
Orientated new students to the college through video and computer exercises.
Routed calls to the appropriate directors, counselors, or staff personnel throughout the college
Assisted with class registration, organizing, maintaining and reviewing student records
Data entry of student information using Datatel, an educational based database program
Prepared, updated and coordinated requests for orientation counselors
Ordering and maintaining office supplies
Created and maintained filing systems.
Human Resources Specialist 5,000 per yr. November 2000-June 2005
SGT, E-5, 590th Transportation Detachment, 1080 Remount Road, North Charleston SC 29406, David Laramee, 843-***-****.
Assisted transportation detachment in logging, tracking, securing, and transporting medical supplies, food staples and unit materials to and from desert posts. February 2003 –January 2004 (OEF)(OIF)
Assisted quartermaster detachment in loading, logging, tracking, and securing deployed containment supplies from Savannah Georgia port. November 2002 –January 2003.
Primarily maintained, organized, and reviewed personnel records.
Data entry and performed data queries for personnel information using military databases.
Responsible for maintaining attendance roles for military pay purposes.
Prepared and processed recommendations for awards and decorations, Coordinated all aspects of personnel awards ceremonies,
Prepared, updated and coordinated requests for evaluations.
Prepared and monitored soldier requests for ID cards and tags, leaves of absence and out of theater passes, record updates.
Ordered and maintained an appropriate office supply inventory
Knowledge of human resources policies and procedures
Used automated systems to process actions, updates, obtain, and maintain data information and process reports
Maintained filing systems.
Security clearance required.
Human Resources Specialist 30,000 per yr. June 2000-November 2000
SPC, E-4. U.S. Army, Wiesbaden, Kaiserslautern Germany.
Organizing, maintaining and reviewing personnel records.
Creating and maintaining filing systems for over 500 in theater soldiers and family members.
Entering and retrieving personnel information using military databases.
Preparing, processing, and tracking recommendations for awards and decorations.
Preparing, updating, tracking and coordinating requests for personnel evaluations.
Preparing and monitoring Soldier requests for ID cards and tags, leaves of absence and theater vacationing passes.
Reviewed, processed, and tracked orders for soldiers and family assignments and reassignments for temporary or permanent hardships.
Processing request for training on and off post, created, amended, and processed service member orders for temporary duty stations.
Primary personnel for daily maintenance of accountability servers.
Ordering and maintaining office supplies.
Security clearance required
Personnel Specialist 30,000 per yr. October 1997-June 2000
SPC, E-4, US Army, Ft. Belvoir, VA, SSG Frederick Robinson, 270-***-****.
Initiated, processed, and tracked orders for soldier transitioning through active duty separations and retirement ensuring accurate preparation and accomplishment of tasks.
Generated and DD214’s for personnel separating/retiring from Army active duty status
Verified and inputted separation/retirement codes for personnel
Ensured active follow-up through the entire process for various types of personnel separation/retirement
Processed personnel actions that affect awards, benefits or corrections
Led weekly separation briefings to guide soldiers and their spouses through the separation/retirement process.
Monthly mail-out of personnel records to holding facilities, one-hundred-percent accountability record.
Security clearance required.
EDUCATION
Undergraduate Coursework Bachelors of Business
Kaplan University 2016-Present
SPECIALIZED TRAINING
Customer Service: Listening, Responding, and Resolving, Certificate of Completion, October 2012
MS Excel Training Level 2 and 3, June 2012
Leadership Development Course, June 2000
Personnel Support Specialist/Human Resources Specialist, U.S. Army, October 1997
Diversity Training, National Coalition Building Institute (NCBI) International, Certificate of Completion, 2011
Combat Lifesavers Training, Ft. Belvoir, Certificate of Completion June 2000
Computer Software – Proficient in MS Excel, Word, Access, Outlook, Publisher, Endnotes, and Respondus (program for creating exams, assessments, surveys and publishing them to a course management system), Blackboard, WebCT, Moodle Rooms (course management systems) RedCap and Survey Monkey (Survey Management Systems) Adobe Software. Windows and Apple Operating Systems, Site Executive.
AWARDS
3-time Staff of the Month awardee, Medical University of South Carolina, College of Health Professions-for exceptional service to the PA program
Army Commendation Medal- Operation Enduring Freedom/Operation Iraqi Freedom for Iraq deployment during 2003-2004
National Defense Service Medal-Continuous Active Service 1997-2001
Good Conduct Medal- 3 years of honorable service 1997-2001
Army Achievement Medal-meritorious service 1997-2001
Global War on Terrorism Expeditionary Medal Operation Enduring Freedom/Operation Iraqi Freedom 2003-2004
Army Reserve Components Achievement Medal-3 years of honorable service 2001-2005
Armed Forces Reserve Medal w/”M” Device 2001-2005
REFERENCES
SSG Frederick Robinson, U.S. Army Ret.
Phone Number: 270-***-****
Email Address: *********.*.********.***@****.***
Reference Type: Professional/Personal
Mr. David Howell Clinical Coordinator for Operations
Phone Number: 843-***-****
Email Address: *********@*******.***
Reference Type: Professional/Personal
Mr. Arnold Metz, MA, PA-C Physician Assistant Studies Retired Assistant Professor
Phone Number: 843- 367-3161
Email Address: ************@***.***
Reference Type: Professional/Personal
Ms. Angie DeVeaux University Procurement Agent
Phone Number 843-***-****
Email Address ********@****.***
Reference Type Professional/Personal
Dr. Christine T. Otruba, D.O., FAAP Physician Assistant Studies Medical Director
Phone Number 843-860 - 4777
Email Address *********@***.***
Reference Type Professional/Personal
Mrs. Mary L. Hewett, MS, PA-C Physician Assistant Studies Assistant Professor
Phone Number 843-***-****
Email Address ********@****.***
Reference Type Professional/Personal
Dr. J. Herman Blake, PhD Executive Director
Phone Number 843-***-****
Email Address *****************@*********************.***
Reference Type Professional/Personal
Contact this candidate